YMCA of the USA is hiring: Executive Assistant in Everett

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The YMCA of Snohomish County seeks a passionate, cause-driven leader to join the senior leadership team as Executive Assistant to the CEO.

We have almost doubled in size since 2020, expanding from concept to execution of our first overnight camp, opening new licensed ELCs, and developing leaders across all life stages.

Position Summary

The Executive Assistant provides high-level administrative and strategic support to the Chief Executive Officer and senior leadership team. You will manage schedules, travel, expenses, events, and office management tasks while anticipating needs and informing the CEO of emerging concerns.

Essential Functions

• Manage the CEO’s calendar, including scheduling internal and external meetings, events, and conference calls.
• Coordinate logistics for meetings, prepare agendas, take detailed minutes, and ensure follow‑up actions are tracked.
• Plan and organize special events, retreats, and board‑related activities as needed.
• Arrange domestic and international travel, including flights, lodging, and transportation.
• Track and reconcile credit card receipts, prepare expense reports, and ensure compliance.
• Order and manage office supplies, technology needs, and other resources.
• Serve as point of contact for vendors, consultants, and service providers.
• Engage with senior leadership to understand their top challenges and emerging issues.
• Identify common themes, brief the CEO with actionable insights, and anticipate needs.
• Ensure the CEO is prepared for all meetings, with background materials, talking points, and follow‑up items.
• Maintain a high level of confidentiality and discretion in all matters.
• Support cross‑functional initiatives and organizational priorities as assigned.
• Represent the CEO’s office with professionalism and a solutions‑oriented approach.

Qualifications

• Minimum 5 years of executive assistant or senior‑level administrative experience, preferably in a nonprofit or mission‑driven organization.
• Strong organizational skills with the ability to manage multiple priorities and deadlines.
• Excellent written and verbal communication skills.
• Demonstrated ability to take initiative with a self‑motivating attitude, anticipate needs, and exercise sound judgment.
• Proficiency with Microsoft Office Suite (Word, Excel, PowerPoint), Visio preferred, and experience with Zoom and Teams.
• Experience handling confidential and sensitive information with discretion.
• Ability to build relationships and communicate effectively with staff, board members, donors, and external stakeholders.
• Strong strategic thinking, facilitation, and relationship‑building skills.
• Embody sensitivity and work with individuals of diverse backgrounds.
• Fluency in English; second language preferred.
• Exceptional interpersonal communication skills; ability to interact with individuals at all levels.
• Works independently, meets deadlines, and adapts priorities as required.
• YUSA Team Leader or Multi‑Team Leader Certification preferred.
• Valid transportation to meetings, trainings, and events.

Seniority Level

• Mid‑Senior level

Employment Type

• Full‑time

Job Function

• Administrative
• Non‑profit Organizations

Location

Snohomish County, Washington (Everett, WA). The YMCA of Snohomish County is a thriving $48 million association with 900+ leaders across six full‑facility branches, 28 school‑age care sites, early learning centers, preschools, and a new overnight camp on Puget Sound.