Executive Assistant Job at KBW Financial Staffing & Recruiting in Arlington

Direct message the job poster from KBW Financial Staffing & Recruiting

Experienced Executive Assistant providing administrative and operational support to senior leadership. Brings strong attention to detail, advanced Microsoft Office skills, particularly in Excel and PowerPoint and the ability to manage competing priorities in a fast-paced environment. Proactive, adaptable, and comfortable handling sensitive information with discretion.

Responsibilities

• Manage complex calendars, meetings, and domestic and international travel
• Prepare and format board decks and executive presentations in PowerPoint
• Build and maintain budgets, expense reports, and tracking tools in Excel
• Handle executive correspondence and confidential documentation
• Coordinate logistics for meetings, off‑sites, and special events
• Serve as liaison between executives, internal teams, and external contacts
• Anticipate needs and improve workflows and processes
• Maintain professionalism and discretion at all times

Qualifications

• 7+ years supporting C-level executives or senior leadership
• Advanced proficiency in Excel, PowerPoint, Word, and Outlook
• Proven experience with board-level and executive presentations
• Strong travel coordination and expense management experience
• Excellent written and verbal communication skills
• Highly organized and able to manage multiple priorities
• Comfortable adapting to change in dynamic environments
• Bachelor’s degree preferred or equivalent experience

Seniority level

Mid-Senior level

Employment type

Full-time

Job function

Administrative

Industries

Defense and Space Manufacturing

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