Crunch Fitness - Fit Fusion, LLC is hiring: Executive Assistant in Bolingbrook

Executive Assistant

Fit Fusion operates a rapidly growing network of Crunch Fitness clubs across multiple states. We’re building strong teams, scalable systems, and a culture that values both people and performance.

Benefits

• Dental insurance
• Employee discounts
• Health insurance
• Opportunity for advancement
• Paid time off
• Training & development
• Vision insurance

About The Role

We are looking for an exceptionally capable, high-energy Executive Assistant who thrives in a fast-moving, multi-executive environment and is excited to go far beyond traditional calendar-and-travel support. This is not a classic “gatekeeper” EA role. We need a true jack-of-all-trades partner who can seamlessly move between high-level executive support, project ownership, brand voice & experience shaping, and creating clear, professional internal documentation/systems.

You will be one of the most connected and trusted people in the organization — someone who can keep three very busy executives aligned while simultaneously driving important cross-functional projects to completion.

Key Responsibilities

• Full executive support for 3 C-level leaders (calendaring, travel, expense management, heavy email & communication management, board/investor prep, confidential matters)
• Own and drive medium-to-large internal projects from concept → execution → documentation (examples: new department onboarding, policy/system rollouts, event execution, internal program launches)
• Create, write, and maintain high-quality internal documentation including:
• Operations & brand manuals
• Leadership presentations & briefings
• Process playbooks
• Training materials
• Internal brand guidelines & experience standards
• Help define, protect, and evolve FitFusion’s internal brand voice, employee experience standards, and “how we do things here” cultural DNA
• Act as a central hub of communication and coordination across rapidly growing, highly interdependent departments
• Anticipate needs, identify gaps/risks, and proactively solve problems before they reach the executives
• Bring strong judgment about what deserves executive attention vs. what can/should be handled independently

Must-have Experience & Capabilities

• 5–+ years of direct Executive Assistant experience supporting multiple executives simultaneously (ideally C-suite in fast-growth environments)
• Proven ability to write clearly, professionally, and persuasively (manuals, presentations, leadership comms, process docs)
• Demonstrated experience owning and successfully delivering cross-functional projects end-to-end
• Comfortable working in a high-growth, matrixed organization where departments are highly interdependent and things change quickly
• Extremely strong organizational instincts, discretion, and emotional intelligence
• High tolerance for ambiguity + ability to create structure where none currently exists

Strongly Preferred (but Not Strictly Required)

• Prior experience contributing to internal brand definition, brand excellence, employee experience design, or culture-building initiatives
• Fitness / wellness industry background (we love people who understand the member + team member experience at a visceral level)
• Formal or informal project management experience (Asana, Monday.com, ClickUp, etc.)

Personal qualities we value highly in this role

• Calm under pressure, especially when multiple executives are moving in different directions
• Proactive — you see the next logical step before anyone asks
• Pride in craft — you care deeply about quality of communication, design, and user experience (even if it’s “just” an internal manual)
• Low ego, high ownership
• Genuine enjoyment of helping very busy people succeed
• Sense of humor appreciated (things move fast and sometimes get absurd)

Why You’ll Love It Here

• Collaborative, people-first culture that values initiative and ownership.
• Competitive pay: $78,000–$85,000 (depending on experience and location).
• Comprehensive benefits package and growth potential.

FLSA Status: Exempt

Reports To: Director of People & Culture

This is a remote position.

Seniority level

• Mid-Senior level

Employment type

• Full-time

Job function

• Administrative
• Industries: Wellness and Fitness Services