Executive Assistant Job at Addison Group in Chicago

This position is a mission-driven organization within the education sector. The organization values professionalism, discretion, and operational excellence and seeks an Executive Assistant to provide steady, proactive support to senior leadership in a fast‑paced, highly visible environment.

Base pay range

$38.00/hr – $43.00/hr

Location: Northwest side of Chicago, IL (100% Onsite)

Industry: Higher Education

Compensation: $38–$43/hour

Work Schedule: Monday–Friday, 8:00 AM–5:00 PM, 100% onsite

Benefits: Medical, dental, vision, and 401(k) available.

Job Description: Our client is seeking an experienced Executive Assistant to provide high‑level administrative support to the President. The role requires a confident, organized, and anticipatory individual who can manage competing priorities, maintain composure under pressure, and stay several steps ahead at all times. The ideal candidate is self‑directed, assertive, and thrives in a high‑expectation, constant‑pace environment.

Key Responsibilities

• Oversee and manage the President’s complex daily calendar, including in‑person, virtual, and off‑site meetings
• Coordinate detailed travel arrangements and itineraries, ensuring seamless execution
• Prepare meeting materials such as agendas, reports, executive summaries, and correspondence
• Draft and distribute meeting notes and follow‑up communications without reliance on recordings
• Serve as the primary point of contact for incoming and outgoing communications for the Office of the President
• Use sound judgment to determine appropriate communication methods and priorities
• Track expenses, manage budgets, and complete monthly reconciliations, including purchase card activity and invoices
• Partner with internal and external stakeholders while maintaining confidentiality and professionalism

Qualifications

• Prior experience supporting senior‑level executives in an Executive Assistant capacity
• Strong background in calendar management and travel coordination
• Advanced proficiency with Microsoft Office tools, including Outlook, OneDrive, Word, and PowerPoint
• High emotional intelligence with the ability to remain calm, diplomatic, and focused under pressure
• Highly organized, detail‑oriented, and proactive in anticipating leadership needs
• Comfortable working in a direct, fast‑moving environment with minimal hand‑holding
• Position is 100% onsite
• Opportunity to work closely with senior leadership
• Visible, impactful role within a mission‑driven organization
• Potential for permanent conversion
• Stable schedule with consistent onsite presence

Seniority level

• Associate

Employment type

• Full‑time

Job function

• Administrative
• Industries – Higher Education

ADDISON GROUP IS AN EQUAL OPPORTUNITY EMPLOYER. ADDISON GROUP PROVIDES EQUAL EMPLOYMENT OPPORTUNITIES (EEO) TO ALL EMPLOYEES AND APPLICANTS FOR EMPLOYMENT WITHOUT REGARD TO RACE, COLOR, RELIGION, GENDER, SEXUAL ORIENTATION, NATIONAL ORIGIN, AGE, DISABILITY, GENETIC INFORMATION, MARITAL STATUS, AMNESTY, OR STATUS AS A COVERED VETERAN IN ACCORDANCE WITH APPLICABLE FEDERAL, STATE AND LOCAL LAWS. ADDISON GROUP COMPLIES WITH APPLICABLE STATE AND LOCAL LAWS GOVERNING NON‑DISCRIMINATION IN EMPLOYMENT IN EVERY LOCATION IN WHICH THE COMPANY HAS FACILITIES. REASONABLE ACCOMMODATION IS AVAILABLE FOR QUALIFIED INDIVIDUALS WITH DISABILITIES, UPON REQUEST.