Executive Assistant Job at Oklahoma County in Oklahoma City

Executive Assistant, County Clerk
Job Number: 2156

Location: 320 Robert S Kerr Rm 105, Oklahoma City, OK 73102
Supervisor: Maressa Treat
Phone: 405-713-7174

Description

The Oklahoma County Clerk’s Office is seeking a highly organized and professional Executive Assistant to support the County Clerk and Executive Leadership Team. This role manages complex schedules, coordinates meetings and events, handles sensitive and confidential information, and serves as a primary point of contact for elected officials, community partners, and constituents. The ideal candidate demonstrates exceptional judgment, strong communication skills, and the ability to navigate multiple priorities in a fast-paced environment.

Key Responsibilities

• Manage detailed calendars, including scheduling, confirming, and coordinating appointments, meetings, and events.
• Provide specialized and confidential administrative support to the County Clerk.
• Assist with constituent services, communications, and cross-department initiatives.
• Coordinate projects, track progress, maintain reporting, and ensure timely follow-up.
• Conduct research, prepare briefings, and support special projects as assigned.
• Serve as a liaison with County departments, elected officials, boards, and community organizations.
• Maintain reliable attendance and work onsite 40 hours per week.
• Perform other duties as assigned.

Knowledge, Skills & Abilities

Knowledge of:

• County government structures, elected offices, and public-facing services.
• Executive-level administrative support in public or governmental environments.
• Modern office management practices, technology, and administrative systems.
• Advanced computer proficiency across office software and systems.

Ability to:

• Exercise discretion, sound judgment, and maintain strict confidentiality.
• Provide excellent customer service to internal and external stakeholders.
• Communicate professionally with individuals at all levels.
• Manage multiple priorities and maintain strong organizational practices.
• Build effective working relationships and support cross-functional teams.
• Maintain accurate records and documentation.
• Utilize strong communication, organization, and relationship-building skills.

Experience

• 3–5 years of administrative experience, including supporting executives or managing complex tasks.
• Experience in government or the public sector preferred.
• High proficiency in office software, communication platforms, and administrative systems.

Education Required

• Bachelor’s degree or equivalent combination of education and experience.

Oklahoma County is an Equal Opportunity Employer