Executive Assistant Job at HireNetworks in Mequon

Executive Assistant to the CEO (permanent position) – Milwaukee, WI vicinity

Our client is seeking an enthusiastic, self‑motivated Executive Assistant to be the right hand to visionary leadership. Imagine being at the epicenter of every major decision, initiative, and breakthrough moment! As the Executive Administrative Assistant to our client’s CEO, you won’t just support leadership—you’ll be an integral part of it. This is where strategic thinking meets execution, where your organizational superpowers directly shape our client’s vision, and where every day brings new challenges that keep you energized and growing.

You will wear a variety of hats on any given day! This is a unique role with a newly formed company (carve‑out from a larger organization). Join our client as they begin their growth journey. This is a permanent opportunity in Mequon, WI. The target salary is $50,000 with other perks. No visa sponsorship, relocation assistance, or subcontracting arrangements are available.

What Makes This Role Exciting

You're the CEO’s Strategic Partner

You're not just filing and coffee runs (although there could be both on occasion). You’ll be the trusted advisor who helps a visionary leader maximize their impact. You’ll anticipate needs before they arise, solve complex puzzles on the fly, and ensure that every minute of the CEO’s time creates maximum value. Your insights and judgment will shape how priorities unfold across the entire organization.

You're Plugged Into Everything That Matters

Board meetings, investor pitches, strategic initiatives, acquisition integrations. You’ll have a front‑row seat (and often a backstage pass) to the most consequential moments in the company's journey. You'll work with everyone from the executive leadership team to external partners, building relationships that span the entire business ecosystem.

Every Day Is Different

One moment you’re orchestrating complex travel logistics across time zones, the next you’re synthesizing research for a critical decision, then pivoting to manage crisis communications. If you love variety, strategic thinking, and making impossible things happen, you’ll thrive here.

You're the Cultural Pulse‑Checker

As the eyes and ears of the CEO, you’ll have your finger on the organizational pulse. You’ll gauge team sentiment, catch important signals, and help leadership stay connected to what’s really happening across the company. Your emotional intelligence becomes organizational intelligence.

What You’ll Actually Do

Keep the Executive Engine Running Smoothly

• Master the art of calendaring—prioritizing competing demands and ensuring the CEO’s time aligns with strategic priorities
• Craft polished agendas, presentations, and briefing materials that keep meetings focused and productive
• Manage high‑stakes communications with discretion, representing the CEO with professionalism and sound judgment
• Track critical deliverables and ensure nothing falls through the cracks

Orchestrate High‑Impact Events & Initiatives

• Coordinate board meetings, investor updates, and executive leadership sessions
• Support strategic projects and special initiatives from conception to completion
• Maintain project trackers and action logs that keep the leadership team aligned
• Draft and polish internal communications, reports, and presentations

Build Bridges Across the Organization

• Serve as the liaison between the CEO and senior leaders, employees, clients, and partners
• Coordinate logistics for VIP visitors, board members, and investors
• Partner with HR, Finance, IT, and other teams to facilitate seamless operations
• Represent the Office of the CEO with executive presence and discretion

Drive Strategic Support

• Conduct research and synthesize information for executive decision‑making
• Manage confidential documentation with meticulous organization
• Proactively identify opportunities to improve processes and increase efficiency
• Step in to represent the CEO when needed, embodying their priorities and values

What You Bring to the Table

Education & Experience

• AAS or BS degree, OR an equivalent combination of education and relevant professional experience that has prepared you for executive‑level support
• Past experience supporting an executive

Excellent computer skills, which include the MS suite of products.

Your Superpowers

• Exceptional organizational skills—you see five moves ahead and nothing gets past you
• Outstanding communication abilities—you write clearly, speak confidently, and listen actively
• Masterful multitasking—you juggle competing priorities without breaking a sweat
• Discretion and trustworthiness—you handle sensitive information like a vault
• Critical thinking—you don’t just execute, you anticipate and offer proactive solutions
• Executive presence—you command respect and represent leadership with polish

Who Thrives in This Role

• Loves being where the action is and energizes when the pace picks up
• Takes pride in the details while never losing sight of the big picture
• Builds trust effortlessly through emotional intelligence and genuine professionalism
• Adapts on a dime when priorities shift (and they will!)
• Embraces the “no‑task‑too‑small” philosophy because you know every detail matters
• Thinks like an owner and treats the CEO’s success as your own mission

If you’re ready to step into a role where your skills directly shape organizational success, where every day tests your abilities in new ways, and where you’ll grow alongside visionary leadership—this is your opportunity.

Contact Martha Michaux at mmichaux@hirenetworks.com with questions regarding this posting. A Word resume is preferred when applying.

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HireNetworks is an equal opportunity employer.