Executive Assistant Job at Kymeta Corporation in Woodinville

About Kymeta

Kymeta revolutionizes satellite communications through Intelligent Communications Platforms (ICPs). Our electronically steered flat panel antennas enable seamless communications on-the-move for government, military, maritime, transport, and public safety clients worldwide.

Executive Assistant

The Executive Assistant (EA) provides high‑level administrative and strategic support to the CEO and select senior executives across multiple time zones. This role requires exceptional attention to detail, sound judgment, discretion, and the ability to operate independently in a fast‑paced environment with competing priorities.

Key Responsibilities

• Provide dedicated, high‑touch support to the CEO and senior executives (VP through C‑level), both onsite and remote.
• Act as a trusted partner to executives, anticipating needs and proactively resolving scheduling, communication, and logistical challenges.
• Manage complex, dynamic calendars with a strategic view of priorities, balancing immediate changes with weekly, monthly, and quarterly commitments.
• Coordinate domestic and international travel, lodging, and transportation in compliance with T&E policies, including preparation of required international travel documentation.
• Reconcile corporate and personal credit card charges, collect receipts, and prepare and submit expense reports in Concur.
• Coordinate internal and external communications on behalf of executives.
• Draft, edit, and compose professional correspondence, including emails, letters, agendas, and presentations.
• Track communications with key stakeholders and identify follow‑up actions to ensure timely execution.
• Screen and prioritize incoming correspondence and requests, exercising discretion with sensitive and confidential matters.
• Compile, organize, and prioritize documents and materials for executive review and decision‑making.
• Support executive‑led employee communications to strengthen engagement, alignment, and transparency across the organization.
• Prepare agendas and materials for town halls and company‑wide meetings in collaboration with Human Resources and other stakeholders.
• Coordinate on‑site and‑site events, ranging from small executive meetings to large company‑wide events, in partnership with the administrative team.

Qualifications

• 7+ years of experience in an executive administrative role with significant scheduling and communication responsibilities.
• Minimum of 2 years supporting C‑level executives in a fast‑paced, high‑growth environment.
• Advanced proficiency in Microsoft Office (Outlook, Excel, PowerPoint).
• Strong experience managing complex calendars and competing priorities across time zones.
• Experience with Concur Travel and Expense strongly preferred.
• Project management and event coordination experience a plus.
• Undergraduate degree in Business Administration or equivalent a plus.

Compensation

Base salary range: $80,000 – $140,000. The total compensation package includes an annual target bonus of 10%, stock options, and benefits listed below.

Benefits

• Medical Plans: Choice between two competitive options.
• Flexible Spending & Health Savings Accounts.
• Vision & Dental.
• Life/AD&D.
• Employee Assistance Program.
• 401(k).
• Paid Time Off: Exempt employees flexible PTO and 12 paid holidays per year; Non‑exempt employees 15 vacation days, 7 sick days, and 12 paid holidays per year.

EEO Statement

Kymeta is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to age, ancestry, color, family or medical care leave, gender identity or expression, genetic information, marital status, medical condition, national origin, physical or mental disability, political affiliation, protected veteran status, race, religion, sex, sexual orientation, or any other characteristic protected by applicable laws, regulations, and ordinances.

Additional Information

Seniority Level: Mid‑Senior level
Employment Type: Full‑time
Job Function: Administrative
Industries: Satellite Telecommunications