Aster Talent is hiring: Executive Assistant in Boston

This range is provided by Aster Talent. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

Base pay range

$115,000.00/yr - $120,000.00/yr

Location: Boston, MA – Hybrid (3 days onsite / 2 days remote)

Compensation: $115,000 – $120,000 DOE + bonus

Our client, a leading investment firm, is seeking an experienced Executive Assistant to provide high-level administrative support to a group of 2-3 senior executives. This is an excellent opportunity to join a collaborative, fast-paced environment where professionalism, discretion, and proactive problem-solving are highly valued.

Responsibilities

• Manage complex calendars, scheduling, and meeting coordination across multiple time zones.
• Coordinate domestic and international travel, including itineraries, accommodations, and logistics.
• Prepare and edit correspondence, reports, presentations, and other business materials.
• Track and process expenses in a timely and accurate manner.
• Act as a liaison between executives and internal/external stakeholders with professionalism and discretion.
• Anticipate needs and provide proactive solutions to support executives in achieving business objectives.
• Contribute to team initiatives and assist with special projects as needed.

Qualifications

• 7+ years of executive assistant experience, preferably supporting multiple senior leaders.
• Prior experience in the financial services or investment industry strongly preferred.
• Highly organized with strong attention to detail and the ability to manage competing priorities.
• Tech-savvy and systems-oriented, with proficiency in Microsoft Office Suite, Outlook, and collaboration tools (e.g., Zoom, Teams).
• Positive, solutions-oriented mindset and strong interpersonal skills.
• Ability to handle confidential information with the utmost discretion.
• Strong written and verbal communication skills.

Why Join?

• Opportunity to work closely with top executives in a respected investment firm.
• Hybrid schedule (3 days onsite / 2 days remote).
• Competitive compensation package ($120–130k DOE + bonus).
• Collaborative, team-oriented environment with a focus on professional excellence.