Executive Assistant Job at Action Council of Monterey County in Salinas

Job Overview

Title: Executive Assistant (Full‑time, in‑person, Salinas, CA)

Salary: $70,304 – $74,048 DOE

Application deadline: Until filled, with priority screening deadline December 12, 2025

About Action Council

The Action Council of Monterey County was created in 1994 to address unmet needs of low‑income residents due to welfare reform. It has since evolved into a hub for social innovation, incubation, and cross‑sector collaboration. Action’s mission is to empower people to transform their communities by incubating leaders, ideas, organizations, and collaborative action. It has incubated Building Healthy Communities (BHC), Mujeres en Acción, and other grassroots organizations.

Position Overview

Action Council/Building Healthy Communities is seeking an organized individual passionate about supporting our mission to activate Monterey County resident voice and power to build an inclusive, anti‑racist democracy and safe, thriving communities. The Executive Assistant will report directly to the Executive Director and serve as a vital link between the Executive Director, the organization, and the community.

In this role the Executive Assistant will manage the Executive Director’s calendar and projects, correspondence, and communications, ensuring smooth day‑to‑day operations. Responsibilities include preparing documents and presentations, scheduling and coordinating meetings, maintaining records, and facilitating communication with the Board of Directors and Board Committees. The position also involves support for the Support Team, bilingual media outreach, and key stakeholder engagement.

Responsibilities/Duties

• Manage the Executive Director’s schedule, coordinate meetings, and help prioritize tasks.
• Attend staff meetings, take notes, track outcomes and follow‑up actions, and facilitate some meetings.
• Support administrative tasks associated with the Board of Directors, maintaining accurate and organized records for Board and Committee activities.
• Prepare presentations, communications, and reports for the Executive Director and Board.
• Play a leadership role in developing internal policies and procedures across the organization.
• Support the development of bilingual communications, including external communications such as press releases and web content.
• Schedule and coordinate Board and staff events, activities, and festivities.
• Maintain positive relationships with the Executive Director, Board members, staff, and the public.
• Act as the first point of contact when the Executive Director is out of the office.
• Other duties as assigned.

Requirements

• Commitment to activating resident voice and power to build an anti‑racist, inclusive democracy and safe, thriving communities.
• Excellent verbal, written, and interpersonal communication skills. Must interact effectively with external stakeholders and colleagues across the organization.
• Ability to gather information and work in collaboration with multiple teams to meet deadline‑driven deliverables.
• Strong critical thinking, problem‑solving, analytical, and organizational skills.
• Excellent project management skills with strong attention to detail, and the ability to prioritize multiple projects simultaneously while meeting internal and external deadlines.
• Willingness to take initiative, troubleshoot, and work with colleagues across departments to support short‑term and long‑term organizational goals.
• Ability to give, receive, and incorporate constructive feedback.
• Ability to work effectively and efficiently (both virtually and in‑person) with minimal supervision.
• Ability to work independently and collaboratively.
• Ability to understand, communicate with, and effectively interact with people across race and cultures.
• Ability to multi‑task in a fast‑paced environment.
• Ability to travel occasionally to coordinate logistical activities, meetings, trainings, and conferences. A valid California Driver’s License and access to a reliable automobile are desirable.

Skills

• Strong attention to detail and accuracy.
• Experience with computers, internet, and email correspondence.
• Fluency in English, spoken and written. Conversational fluency in Spanish is desired.
• Experience in effective communication and building meaningful relationships with mission‑aligned organizations and people.
• Experience in general office work and customer service, supporting a senior manager or director.
• Experience listening and communicating with people of different cultural backgrounds.
• Experience working with a diverse set of stakeholders — residents, partners, donors, and elected officials.
• Experience supporting or working with Boards and Committees.
• Experience working effectively as a team member in a diverse environment.
• Proficiency with Google Suite, Word, Excel, PowerPoint, Outlook, and web‑based social media.
• Strong facilitation skills.

Work Environment and Position Type

The job operates in a professional office environment. The role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines.

This is a full‑time, in‑person role based in Monterey County, with typical hours Monday through Friday, 8:30 a.m. to 5:00 p.m. Occasional evening or weekend work is required. The office is located in downtown Salinas.

Benefits

Benefits include medical, dental, vision and a 403(b) plan. Employees also receive competitive vacation, sick leave, and two yearly office closures that count as paid holiday time. Benefits become available upon completion of the introductory period and meeting eligibility.

Physical Demands

• The employee should be able to successfully perform the essential functions of this job. Reasonable accommodations may be made for individuals with disabilities.
• While performing the duties, the employee is frequently required to sit, talk and hear, use hands, handle, feel or operate objects, and reach with hands and arms; occasionally required to walk.
• Able to lift a 30‑pound box and carry it 100 feet; push a hand truck or dolly with a load of 150 pounds over 100 yards; access items on shelves located 0 to 60 inches above the floor.
• Specific vision abilities required include close vision and the ability to adjust focus.

How to Apply

Please send a cover letter, resume, and three references with contact information to HR@actioncouncil.org. The full job description can be found on www.actioncouncil.org/careers.

EEO Statement

Action Council of Monterey County is an Equal Opportunity Employer. We are committed to building a diverse and inclusive team and strongly encourage applications from people of color, women, LGBTQ+ individuals, people with disabilities, and members of other historically marginalized communities. We do not discriminate on the basis of race, color, religion, gender, sexual orientation, national origin, age, disability, marital status, or any other protected characteristic as established by law. If you are selected for an interview and require accommodations, or if you have any questions about accessibility or the hiring process, please contact HR@actioncouncil.org.

Values

Resident centered / Resident voice, Power‑building, Equity, Compassion, Healing, Dignity, Authenticity, Love, Unity, Solidarity, Justice, Affiliation, Inclusion, and People matter and are valued.