Executive Assistant Job at Volunteers of America North Louisiana in Shreveport

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Job Summary

Provide highly confidential, high level, key support to and management of the office of the President/CEO. Act as the communication and coordination contact for the Board of Directors, Executive Staff and other internal and external governance entities.

Job Duties / Essential Functions

• Provide administrative support to the President/CEO including confidential correspondence, Board and Committee work, communication with Executive Staff and other essential duties.
• Handle sensitive information appropriately, while maintaining a high level of confidentiality.
• Ensure that various time sensitive documents are completed, approved, and delivered on time.
• Act as liaison between Board of Directors and Executive Staff.
• Provide primary staff support for Board of Director (BOD) Governance Committee.
• Coordinate Board of Directors’ and Committee meetings to include creating reports, compiling reports, preparing agenda, distributing materials, meals and other necessary support of the BOD.
• Attend and provide administrative and logistical support for all Board and Committee meetings and operations.
• Record accurate minutes from all Board and Committee meetings.
• Assist the Board Chair with the annual CEO evaluations.
• Coordinate Board Member Development and Recruitment plans in support of the CEO.
• Adhere to compliance with the VOA Chartering Requirements with timely submission of required documents.
• Work on special projects as assigned.

Required Education and Experience

• Bachelor’s degree in business, public relations or related field/related experience, preferred.
• Experience in an executive office environment.
• Experience working with a Board of Directors and Committee Structure.
• Must possess a high level of integrity.
• Must have strong interpersonal skills and ability to build relationships with stakeholders, including staff, Board members and external partners.
• Expert level written and verbal communications skills.
• Self‑directed with a demonstrated ability to achieve high performance goals and meet deadlines in a fast‑paced environment.
• Excellent organizational skills with demonstrated proactive approaches to problem‑solving and strong decision‑making capability.
• Detail oriented and highly motivated.
• Excellent computer skills including but not limited to Microsoft Office application (Word, Excel, PowerPoint, Publisher etc.).
• Current valid driver’s license with acceptable driving record.
• Automobile liability insurance that meets minimum requirements.

Seniority level

Mid‑Senior level

Employment type

Full‑time

Job function

Administrative

Industry

Non‑profit Organization Management