Dartmouth College is hiring: Executive Assistant. in Hanover

Position Details

• Position Number: 1011468
• Posting Date: 12/02/2025
• Closing Date: Open Until Filled
• Position Title: Executive Assistant
• Hiring Range: $79,500 – $99,400
• Union Type: Not a Union Position
• FLSA Status: Exempt
• Employment Category: Regular Full Time
• Schedule: Monday through Friday, 8AM to 5PM, some nights and weekends as needed for special projects.
• Location: 1 Rope Ferry Road, Hanover, NH 03755
• Remote Work Eligibility: Onsite only

Position Purpose

Partnering with the Dean at the Geisel School of Medicine, The Executive Assistant (EA) supports the management of the complex schedule of the Dean. The EA prepares meeting materials and correspondence, supports the Dean at meetings, and supports the day‑to‑day operations of the Dean’s Office as needed. The EA serves as a representative of the Dean’s office, engages with key stakeholders and maintains a professional and welcoming office presence.

Required Qualifications

• Minimum 6+ years of experience supporting a senior executive.
• Exceptional written and verbal communication skills.
• Excellent organizational and time‑management skills.
• Experience managing complex calendars with strategic intent and political sensitivity.
• High technological fluency — proficient in Google Workspace, Microsoft Office, Zoom and other collaborative tools.
• Steady under pressure, with strong emotional regulation and interpersonal tact.
• Comfortable handling sensitive and confidential information with discretion.
• Excellent judgment, situational awareness, and responsiveness in a fast‑paced, high‑accountability setting.

Preferred Qualifications

• Experience in higher education, nonprofit, or public‑sector environments.
• Experience planning events.

Key Accountabilities

Calendar Management (70% Time)

• Manages the Dean’s calendar as a living, strategic document.
• Constantly adapts and optimizes the schedule to reflect shifting priorities.
• Coordinates complex travel arrangements, both professional and personal.
• Anticipates conflicts and adjusts scheduling with tact and diplomacy.
• Understands not only what is on the calendar but why it matters and communicates those connections to the team.
• Maintains and updates calendar tracking documents.
• Manages personal travel and logistics in support of the Dean’s role.

Meeting & Event Coordination (10% Time)

• Coordinates logistics for meetings and events, including Board of Advisor meetings and other events.
• Assists with preparation, materials, logistics, catering, and follow‑through with excellence and attention to tone.
• Provides staffing support for several evening and weekend events per year, including major Geisel gatherings and external stakeholder engagements.

Other Duties As Assigned (10% Time)

• Provides flexible support to the Dean and the Dean’s Office as new priorities emerge.
• Assists with special projects, initiatives, and institutional events that may fall outside regular responsibilities.
• Steps in to cover or support colleagues in the office during periods of peak activity, staff transitions, or absences.
• Adapts to the evolving needs of the Dean and the Dean’s office contributing wherever needed to ensure smooth and professional operations.

Writing, Briefings & Communications (10% Time)

• In partnership with the Dean and the Dean’s Office team, drafts and edits briefing materials, emails, and other communications.
• Ensures the Dean is well‑prepared not just for the content of each meeting, but for the role she will play, its context, and its purpose within the institution’s broader goals.
• Drafts and responds to correspondence on behalf of the Dean, ensuring confidentiality, tone, and accuracy.

• Demonstrates a commitment to diversity, inclusion, and cultural awareness through actions, interactions, and communications with others.
• Performs other duties as assigned.

Contact

Department Contact: Nick Ryan, Chief of Staff, Geisel Administration
Phone: 603‑646‑5591

Equal Opportunity Employer

Dartmouth College is an equal opportunity employer under federal law. We prohibit discrimination on the basis of race, color, religion, sex, age, national origin, sexual orientation, gender identity or expression, disability, veteran status, marital status, or any other legally protected status. Applications are welcome from all.

Background Check

Employment in this position is contingent upon consent to and successful completion of a pre‑employment background check, which may include a criminal background check, reference checks, verification of work history, conduct review, and verification of any required academic credentials, licenses, and/or certifications, with results acceptable to Dartmouth College. A criminal conviction will not automatically disqualify an applicant from employment. Background check information will be used in a confidential, non‑discriminatory manner consistent with state and federal law.

Driving Requirement

Is driving a vehicle an essential function of this job? Preferred, but not required.

Special Instructions

Dartmouth College has a Tobacco‑Free Policy. Smoking and the use of tobacco‑based products (including smokeless tobacco) are prohibited in all facilities, grounds, vehicles or other areas owned, operated or occupied by Dartmouth College with no exceptions. For details, please see our policy: https://policies.dartmouth.edu/policy/tobacco-free-policy