Job Description
An Executive Assistant is charged with providing high level, complex and confidential administrative support to assigned firm executives (e.g., CEO, CFO, COO) by using administrative systems, procedures and policies and monitoring and completing various administrative projects. This position requires providing support outside of standard business hours.
Job Summary
This is a variable hybrid role that may require occasional travel and on-site support, based on the executive and/or office needs.
Job Duties
- Manages complex calendars, schedules meetings, and coordinates travel arrangements for executives
- Prepares, edits, and distributes correspondence, reports, and presentations
- Organizes and maintains confidential files and records
- Coordinates logistics for meetings, events, and conference calls, including agenda preparation and minute‑taking
- Screens and directs incoming calls, emails, and visitors
- Liaises with internal and external stakeholders on behalf of executives
- Assists with expense reporting and invoice processing
- Supports special projects and initiatives as assigned
- Provides general office administrative support to a BDO office, as needed
Education
- High School Diploma, GED or equivalent, required
- Bachelor's degree, preferred
Experience
- Five (5) or more years of administrative experience supporting organizational leadership or executives, required
- Professional services administrative experience, preferred
Software
- Advanced level of proficiency in Microsoft Office Suite, required
- PeopleSoft, Oracle, or comparable enterprise resource planning (ERP) software experience, preferred
Other Knowledge, Skills & Abilities
- Ability to work in a deadline‑driven environment and handle multiple projects / tasks with attention to detail
- Excellent written and verbal communication skills including superior grammar, spelling, and punctuation that enable the incumbent to work with top level management and other executive level clients
- Possesses superior customer service skills
- Displays independent judgment, finesse and diplomacy in all situations
- Consistently seeks to improve processes
- Excellent organizational skills
- Detail oriented, and capable of efficient and effective multi‑tasking
- Capable of managing highly confidential information
- Ability to work well with all levels of management as well as outside external clients
- Ability to perform as a team player who is willing to help out as needed
Compensation
Individual salaries that are offered to a candidate are determined after consideration of numerous factors including but not limited to the candidate’s qualifications, experience, skills, and geography.
Illinois Range: $48.08/hr – $57.70/hr
NYC/Long Island/Westchester Range: $48.08/hr – $57.70/hr
About Us
Join us at BDO, where you will find more than a career, you’ll find a place where your work is impactful, and you are valued for your individuality. We offer flexibility and opportunities for advancement. Our culture is centered around making meaningful connections, approaching interactions with curiosity, and being true to yourself, all while making a positive difference in the world.
At BDO, our purpose of helping people thrive every day is at the heart of everything we do. Together, we are focused on delivering exceptional and sustainable outcomes and value for our people, our clients, and our communities.
Benefits
- Welcoming diverse perspectives and understanding the experience of our professionals and clients
- Empowering team members to explore their full potential
- Our talented team brings varying skills, knowledge and experience to proactively help our clients navigate an expanding array of complex challenges and opportunities
- Celebrating ingenuity and innovation to transform our business and help our clients transform theirs
- Focus on resilience and sustainability to positively impact our people, clients, and communities
- BDO Total Rewards that encompass so much more than traditional “benefits.”
- Benefits may be subject to eligibility requirements.
Equal Opportunity Employer
Equal Opportunity Employer, including disability/vets
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability or protected veteran status.
BDO USA, P.A. is an EO employer M/F/Veteran/Disability