Executive Assistant & Office Assistant Job at Pocketbook Agency in New York

We’re hiring an Executive Assistant & Office Assistant to support a founding partner at an early-stage venture capital firm. This newly created role is ideal for a highly organized, proactive operator who thrives in a fast-paced, small-team environment and enjoys being the connective tissue that keeps everything running smoothly.

You’ll serve as a trusted partner to leadership managing calendars, coordinating logistics, and handling day-to-day operations, so the team can stay focused on investing and supporting founders. This is a high-visibility role with meaningful growth potential at an early-stage venture firm. You’ll gain exposure to founders and investors while playing a critical role in how the firm operates and scales.

Responsibilities

• Manage complex calendars and scheduling for senior partners
• Coordinate travel, expenses, CRM updates, and vendor relationships
• Act as primary point of contact for founders, investors, and other high-profile external partners
• Anticipate needs and ensure meetings are well-prepared and efficient
• Support office operations and maintain a smooth in-office experience
• Assist in internal and external event planning
• Handle sensitive information with discretion
• Pitch in across projects in a true “no task too small” culture

Requirements

• 3-5 years of experience as an Executive Assistant, scheduler, or operations lead supporting senior executives
• Exceptional organizational and time-management skills
• Fluent in AI platforms such as Chat GPT and Gemini
• Strong written and verbal communication skills
• Proactive self-starter with sound judgment and attention to detail
• Comfortable working full-time, in-office, on a small team
• Interest in startups, technology, or venture capital is a plus

Location

West Soho (Monday–Friday, in-office)

Compensation

$90,000 base salary benefits