Executive Assistant Job at SCP Health in Kapolei

At SCP Health, What You Do Matters

As part of the SCP Health team, you have an opportunity to make a difference. At our core, we work to bring hospitals and healers together in the pursuit of clinical effectiveness. With a portfolio of over 8 million patients, 7,500 providers, 30 states, and 400 healthcare facilities, SCP Health is a leader in clinical practice management spanning the entire continuum of care, including emergency medicine, hospital medicine, wellness, telemedicine, intensive care, and ambulatory care.

Why You Will Love Working Here

• Strong track record of providing excellent work/life balance.
• Comprehensive benefits package and competitive compensation.
• Commitment to fostering an inclusive culture of belonging and empowerment through our core values - collaboration, courage, agility, and respect.

Responsibilities

• Screen and direct all calls coming into the office.
• Coordinate medical leadership schedule of appointments, meetings, etc.
• Transcription and general correspondence as needed.
• Organize and assist in coordinating socials, meetings, conference calls, and other special events.
• Responsible for completing daily volume reports and trends as needed by on-site Medical Director(s).
• Place reminder calls to physicians and key players at the hospitals for monthly and quarterly meetings and conference calls.
• Coordinate and record all clinician CME and other required documents by the company and/or the facility.
• Record minutes for meetings and conference calls.
• Establish and maintain files both hard copy and electronically.
• Screen, re‑direct, and assist callers – patient complaints, physicians with questions, physician payroll errors, hospitals requesting information.
• Assist Regional Clinical Performance Advisors with various mail outs, phone calls, etc. for the facility.
• Perform general duties such as typing, operating office machines, ordering supplies and materials, etc.
• Update facility contacts and account/hospital team in Salesforce.
• Create and maintain graphs and spreadsheets as needed to analyze and report data.
• Prepare reports/letters in Microsoft Word, Excel and PowerPoint.
• Assist with any special projects and other duties that arise.
• Run reports and data from the EMR.
• Any other duties deemed necessary by management.

Knowledge, Skills, And Abilities

• Exceptional organizational skills.
• Ability to communicate effectively with all levels.
• Excellent working knowledge of Microsoft Office Suite (Word, Excel, Outlook, and PowerPoint).
• Exceptional attention to detail.

Education

• High School Diploma, required.

Work Experience/Qualifications

• 4+ years of applicable administrative experience, preferably in medical practice, hospital, or other clinical environment.

Certificates And Licenses

• None Required.

Location

• Mount Sinai Medical Center - Miami Beach, FL

Seniority level

• Mid-Senior level

Employment type

• Full-time

Job function

• Administrative
• Industries: Hospitals and Health Care