Executive Assistant - 159257 Job at Atrium in New York

Our client is a dynamic, forward-thinking organization committed to delivering high-quality services with integrity and professionalism. They are looking to add an Executive Assistant to their team that fosters an inclusive, supportive, and collaborative culture where employees feel valued and connected. With a broad presence across television, radio, and digital platforms, they reach diverse audiences and remain at the forefront of innovation and community engagement. Teams, spanning news, sales, marketing, engineering, IT, production, and design, are encouraged to grow, develop, and contribute to meaningful, impactful work.

Salary/Hourly Rate

$75k - $85k Annually

Position Overview

Our client is looking for a highly organized and proactive Executive Assistant to provide comprehensive administrative support to the Chief Financial Officer and Vice President of Finance. This Executive Assistant role requires excellent multitasking abilities, strong judgment, and the capacity to manage multiple priorities efficiently in a fast‑paced setting. The Executive Assistant will manage complex schedules, prepare materials for important financial meetings, coordinate travel and event logistics, and ensure smooth operational support for two senior finance leaders.

Responsibilities

• Manage complex calendars and coordinate meetings for senior finance executives
• Prepare agendas and materials for financial meetings
• Arrange travel and event logistics
• Handle confidential communications with internal and external stakeholders
• Support cross‑departmental initiatives
• Maintain organized filing systems to assist in executive support
• Assist with executive preferences and personal logistics as needed

Required Experience and Skills

• At least 5 years of experience providing high‑level support as an Executive Assistant to senior or C‑suite executives.
• Expert ability to manage complex calendars and schedules efficiently.
• Excellent communication skills with a professional executive presence.
• Proven discretion in handling sensitive and confidential information.
• Proficient in Microsoft Office applications, particularly PowerPoint and Excel.
• Strong organizational skills with the ability to anticipate and address executive needs.
• Skilled at balancing multiple priorities with accuracy and attention to detail.
• Professional demeanor with strong writing and proofreading capabilities.
• Experience coordinating calendars and travel arrangements in a corporate setting.
• Positive, service‑oriented attitude and a collaborative approach.

Preferred Experience and Skills

• Experience supporting finance executives in an Executive Assistant role.
• Experience preparing and editing executive‑level presentations.
• Familiarity with corporate event coordination and travel logistics relevant to an Executive Assistant.

Education Requirements

• None required.

Benefits

• Client‑provided benefits available, upon eligibility.

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As a woman-owned firm, we value diversity. We are an equal opportunity and affirmative action employer and will consider all applications without regard to race, sex (including gender, pregnancy, sexual orientation and gender identity), age, color, religion or creed, national origin or ancestry, veteran status, disability (physical or mental), genetic information, citizenship or any other characteristic protected by law. We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Candidates who apply for roles through the Atrium website will be added to our candidate pool and may be considered for additional roles of a similar title. Please contact us to request an accommodation.

EOE/M/F/D/V/SO