Executive Assistant (Remote) Job at House Buyers of America, Inc. in Charlotte

Join to apply for the Executive Assistant (Remote) role at House Buyers of America, Inc.

House Buyers of America is looking for an Executive Assistant to support our fast‑paced, growth‑oriented CEO. This position requires a minimum of 3 years of experience supporting executives, a high level of accuracy, attention to detail, and the ability to work independently and solve problems. Availability after regular hours and the ability to handle critical deadlines on short notice are essential. This position is FULLY REMOTE!

What you will do:

• Manage and prioritize the CEO’s calendar/schedule.
• Manage the CEO’s inbox to include screening, managing, and responding to emails and incoming communications, ensuring timely responses and prioritizing urgent matters.
• Provide executive administrative support for project(s) by performing analyses and preparing appropriate supporting documentation to support and assist the executive leadership team.
• Coordinate adherence to deadlines and completion of special projects, correspondence, and reports. Provide executive administrative support by developing and refining presentations as required by members of the executive leadership team.
• Plan and organize meetings.
• Sit in on meetings and report back to the CEO and communicate CEO priorities in meetings.
• Bid out vendors and key resources needed by the company. Negotiate the best pricing and terms.
• Assist with development and preparation of various reports and schedules under the direction of the assigned Executive or department professionals.
• Compose, edit, and proofread correspondence, contracts, reports and/or presentations.
• Responsible for updating task management software for key action items.
• Responsible for communication support across the practice area.
• Compile meeting agendas and minutes as needed.
• Perform routine administrative tasks such as filing and drafting correspondence.
• Read and analyze incoming memos, submissions, and reports to determine their significance and plan their distribution.
• Prepare responses to correspondence containing routine inquiries.
• Maintain strict confidentiality of the company and executive information.
• Occasionally interview candidates.
• Perform various administrative functions as requested.

About You:

• 3+ years of related experience as an executive assistant.
• 10+ years of administrative experience.
• Strong communication skills (both written and verbal).
• Strong skills within MS Office Suite.
• Ability to develop presentations and materials that are client and/or executive management ready.
• Associate’s degree from an accredited university required; Bachelor's degree from an accredited university preferred.

Why we are a great place to work:

• Our company is FULLY REMOTE!
• Our awesome company culture includes: competitive pay great benefits, great people, casual dress, team events, work hard/ play hard environment!
• Revenue increased 67% year over year Jan-Nov 2025.
• Acquisitions increased 71% year over year Jan-Nov 2025.
• Dispositions increased 70% year over year Jan-Nov 2025.
• We’re continuing our nationwide expansion. Over the last year we've expanded to 44 states and Washington DC!

House Buyers of America is a residential real estate investment company founded in 2001 and headquartered in Tyson’s Corner, VA. We buy, renovate, and resell a high volume of homes, offering a guaranteed, fast, and hassle‑free sale to people who want to sell their house without paying a Realtor commission. We have a history of strong growth and success, having bought and sold thousands of houses. Our company grew from $0 to $50 million in annual revenue in its first 3 years and has won the Ernst & Young Entrepreneur of the Year award. House Buyers of America is proud to be a member of the Inc 5000 list.

House Buyers is an equal‑opportunity employer and does not discriminate by sex, creed, race, or age. www.HouseBuyersOfAmerica.com