Executive Assistant II Job at RPMGlobal in Robbinsville Township

Primary Job Function Administrative Services

Job Description

The Executive Assistant will report to the Senior Vice President within the Health Services Associate Department, providing specialized and complex administrative support. This role requires critical assistance through research, analysis, writing, information coordination, correspondence distribution, meeting documentation, and relationship management. The ideal candidate will demonstrate professionalism, strong organizational skills, self‑motivation, excellent interpersonal abilities, and effective communication.

Key Responsibilities

• Lead Health Services projects and initiatives in support of the assigned vertical.
• Serve as the primary point of contact and subject matter expert for the assigned vertical, bridging people and processes.
• Develop, review, edit, and draft presentations and documentation in collaboration with the Senior Vice President and leadership team. Independently research and analyze issues, compile materials for presentations and decision‑making, and compose correspondence as needed.
• Manage Senior Vice President activities, including complex calendar coordination, travel arrangements, expense reporting, and logistics.
• Support onboarding and provide guidance and training for direct reports of the Senior Vice President as applicable.
• Create professional, high‑quality documents using Microsoft Office Suite.
• Develop a deep understanding of the Senior Vice President’s priorities and organizational role to appropriately manage access and commitments.
• Independently prioritize, plan, and coordinate logistics for meetings and conferences with internal and external stakeholders.
• Anticipate Senior Vice President needs and proactively resolve issues or handle matters independently.
• Act as the primary liaison to internal and external constituencies on behalf of the Senior Vice President, including screening correspondence and calls, and keeping executive leadership informed of critical matters.
• Maintain strict confidentiality and interact professionally with all organizational levels.
• Prepare meeting reports, minutes, correspondence, presentations, organizational charts, and other required documentation.
• Coordinate support for organization‑wide and department‑wide initiatives with the Health Services Associate Services Manager.
• Ensure availability to assigned executives outside standard business hours, including on‑call support when necessary.

Qualifications

• Proven experience as an Executive Assistant or similar role supporting senior leadership.
• Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Excellent organizational, time management, and problem‑solving skills.
• Ability to manage multiple priorities and work independently in a fast‑paced environment.
• Exceptional written and verbal communication skills.
• High level of discretion and confidentiality.
• Flexible work solutions, including remote and hybrid options.
• Competitive pay and paid time off, including holidays and volunteer events.
• Health insurance coverage for you and your dependents starting Day 1.
• 401(k) retirement plan, tuition reimbursement, and more.

About AmeriHealth Caritas

At AmeriHealth Caritas, we are passionate about helping people access care, stay well, and build healthy communities. As one of the nation’s leaders in health care solutions, we offer associates the opportunity to impact millions of lives through our national footprint of products, services, and award‑winning programs.

Headquartered in Newtown Square, Pennsylvania, AmeriHealth Caritas is a mission‑driven organization with over 30 years of experience delivering comprehensive, outcomes‑driven care to those who need it most. We provide integrated managed care products, pharmacy benefit management, specialty pharmacy services, behavioral health services, and administrative support.