Texas Workforce Commission is hiring: Executive Assistant (Austin) in Austin

2 days ago Be among the first 25 applicants

Who We Are

Texas Workforce Commission connects people with careers across the state. While we are based in Austin on the north lawn of the Texas State Capitol, we have offices statewide. We’re a Family Friendly Certified Workplace with great work-life balance, competitive salaries, extensive opportunities for training and development, and fantastic benefits. This position is located at 1117 Trinity Street, Austin, TX, in our External Relations Division.

Eligibility

TWC is not considering applications from individuals who require sponsorship for an employment visa, including those currently on student or postgraduate visas. You must be a Texas resident to work for the Texas Workforce Commission or willing to relocate to Texas.

In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification document form upon hire. A position utilizing this classification will be designated as security sensitive according to the Texas Labor Code, Section 301.042.

Who You Are

The Executive Assistant II provides advanced professional support to the Customer Care Division Director. You are a critical thinker who thrives in a fast-paced environment with experience supporting executive leadership. A self-starter with exceptional communication skills, you are detail-oriented, organized, and collaborative. You excel at problem solving, multi-tasking, and adapting to changing priorities. Work involves coordinating or overseeing high-level administrative operations of a division. May supervise the work of others. Works under limited supervision, with considerable latitude for initiative and independent judgment.

What You Will Do

The Executive Assistant II performs advanced (senior level) professional assistance work for an executive. Work involves overseeing high-level administrative operations of an agency or division. May plan, assign, and/or supervise the work of others. Works under limited supervision, with considerable latitude for the use of initiative and independent judgment.

Iyou Will Be Trusted To

• Provide administrative and technical assistance for the Customer Care Division Director.
• Communicate and advise on administrative matters, policies, and procedures.
• Maintain calendars, schedule meetings, and coordinate with executives, agencies, and organizations.
• Arrange and manage all travel.
• Interpret policies and make administrative decisions as appropriate.
• Conduct data analysis, prepare reports, and develop visualizations to support division objectives.
• Draft correspondence, reports, and presentations with accuracy and professionalism.
• Assist the director with human resource management actions.
• Perform related work as assigned.

You Qualify With

• Six years of full-time experience in a responsible position which provided thorough knowledge of agency programs and services; business management practices, clerical administration, and procedures; or experience in organizing and coordinating support services or program operations which included analyzing work problems and interpreting complex policies and procedures.
• Relevant academic credits may be applied toward experience qualifications for this position.

You Are a Great Fit With

• Ability to prioritize tasks, manage multiple calendars, and maintain well-structured files is essential. This also includes managing meetings, events, and deadlines effectively.
• Clear and concise communication, both written and verbal, is vital. The ability to accurately draft emails, prepare reports, and interact with customers or colleagues professionally is important.
• Ability to manage time efficiently, solve unexpected issues quickly, juggle multiple tasks, and ensure that deadlines are met.
• Being trusted with confidentiality and displaying professionalism in sensitive situations is essential.
• Comfort with office software (Microsoft Office, SharePoint), project management tools, and communication platforms is important.
• Ability to build strong relationships with internal teams and leadership is important for ensuring smooth collaboration and support.
• The ability to prioritize and stay on top of various tasks simultaneously is critical.
• Being proactive and anticipating the needs of the executive or team members before they arise demonstrates foresight and leadership capabilities.
• Ability to be flexible and adaptable ensures smooth operations despite last-minute changes.

You Gain

• A Family Friendly Certified Workplace.
• Competitive salary: $5,178.00/month
• Defined Retirement Benefit Plan
• Optional 401(k) and 457 accounts
• Medical Insurance
• Paid time off, including time for vacation, sick and family care leave
• Additional benefits for active employees can be found at https://www.ers.texas.gov/Active-Employees/Health-Benefits.

Veterans

Use your military skills to qualify for this position or other jobs! Go to www.texasskillstowork.com to translate your military work experience and training courses into civilian job terms, qualifications, and skill sets. Also, you can compare this position to military occupations (MOS) at the Texas State Auditor's Office by pasting this link into your browser: https://hr.sao.texas.gov/Compensation/MilitaryCrosswalk/MOSC_AdministrativeSupport.pdf

How To Apply

To be considered, please complete a State of Texas Application for Employment and apply online at www.workintexas.com or on Taleo (Job Search).