Senior Executive Assistant Job at Dexian in New York

Job Title

Executive Assistant to C‑Level Executive – Contract position located in New York, NY.

Compensation

Base pay range: $38.00/hr – $44.00/hr.

Responsibilities

• Ensure seamless administrative operations, handle sensitive tasks with discretion, and provide high‑level support in a fast‑paced environment.
• Manage complex calendar day‑to‑day and align schedule with Head of IR’s preferences and priorities, demonstrating strong sense of urgency and understanding of business objectives and timelines.
• Resolve conflicting requests independently based on knowledge of business and other priorities.
• Serve as the point of contact for internal and external stakeholders, ensuring timely communication and information flow to Head of IR, Business Execution team, and direct reports.
• Work closely with the Business Execution team, Finance, and Client departments to prepare Head of IR with detailed agendas, presentations, and documents while following up on key action items.
• Manage all aspects of appointments/meetings (in‑person, virtual, and hybrid), including monitoring attendance, reviewing and attaching materials (presentations, speaking notes, etc.), and handling logistics (meeting rooms, catering, restaurants/venue reservations, technology, printing, etc.).
• Organize and execute executive events, including off‑site meetings and investor/analyst engagements, ensuring all logistics are handled efficiently.
• Prepare, reconcile, and track expense reports through the Travel and Entertainment Expense system; review expense reports of others for sign‑off.
• Coordinate travel arrangements and develop detailed trip schedules/itineraries, including local meetings, flights, hotels, passports/visas, ground transport, meals, and appointments.
• Collect various requests (e.g., meetings, actions, follow‑ups) by engaging and corresponding with individuals and appropriately collate and track independently.
• Build relationships and coordinate with other Executive Assistants; serve as backup support when required.
• Order supplies and process invoices through the Procure‑to‑Pay system.

Qualifications

• Proven experience supporting senior C‑Level executives with a complex calendar, diverse set of priorities, and stakeholders, preferably within a large, complex organization.
• Exceptional organizational, multitasking, and problem‑solving skills.
• Critical thinking skills and ability to work and problem‑solve proactively and independently.
• Prioritization and workload management skills, including ability to prioritize tasks in a fast‑paced environment.
• Excellent verbal and written communication skills, including experience communicating with senior‑level executives.
• Self‑motivated and detail‑oriented with excellent organizational skills.
• Highly proficient in MS Office (Outlook, Teams, OneDrive, PowerPoint, Word, and Excel) and Adobe Pro.
• Strong business acumen and ability to learn business/functional priorities and timelines; ability to connect dots and translate them to own work.
• Strong discretion and confidentiality.

Equal Opportunity

Dexian is an Equal Opportunity Employer that recruits and hires qualified candidates without regard to race, religion, sex, sexual orientation, gender identity, age, national origin, ancestry, citizenship, disability, or veteran status.

Accommodation

Note: Dexian Canada will, on request, provide accommodations for disabilities to support your participation in all aspects of our Recruitment and Assessment/Selection Processes.