Senior Executive Assistant Job at Atlantic Group in Bedford

This range is provided by Atlantic Group. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

Base pay range

$100,000.00/yr - $125,000.00/yr

Direct message the job poster from Atlantic Group

Director @ Atlantic Group | Executive Search, Staffing

Overview

We are seeking a highly organized and proactive Executive Assistant to provide comprehensive administrative and operational support to members of the C‑suite. The ideal candidate will have a proven track record of supporting senior executives in a fast‑paced, global environment, with exceptional attention to detail, professionalism, and discretion. Experience in the life sciences industry is strongly preferred.

Key Responsibilities

• Provide high‑level administrative support to C‑level executives, including calendar management, travel coordination, expense reporting, and meeting logistics.
• Manage complex global calendars, scheduling across multiple time zones and prioritizing competing demands.
• Coordinate domestic and international travel, including itineraries, visas, accommodations, and ground transportation.
• Prepare, edit, and format correspondence, presentations, and meeting materials.
• Serve as a liaison between executives, internal teams, and external stakeholders, maintaining a high level of professionalism and confidentiality.
• Support board meeting preparation, investor relations activities, and key corporate initiatives as needed.
• Manage expense reporting, budget tracking, and vendor invoices.
• Anticipate executives’ needs, ensuring seamless daily operations and proactive issue resolution.
• Assist with special projects, company events, and team coordination.

Qualifications

• Minimum of 5+ years of experience supporting C‑suite executives (CEO, CFO, COO, or similar) in a corporate environment; life sciences or biotechnology experience preferred.
• Demonstrated expertise in global calendar management and international travel coordination.
• Strong proficiency with Microsoft Office Suite (Outlook, PowerPoint, Excel, Word) and virtual meeting platforms (Zoom, Teams).
• Exceptional organizational skills, attention to detail, and ability to handle multiple priorities in a fast‑paced environment.
• Excellent written and verbal communication skills; professional presence and sound judgment.
• Proven ability to maintain confidentiality and handle sensitive information.

Seniority level

Mid‑Senior level

Employment type

Full‑time

Job function

Administrative

Industries

Pharmaceutical Manufacturing

Benefits

• Medical insurance
• Vision insurance
• 401(k)
• Child care support
• Paid maternity leave
• Student loan assistance
• Disability insurance
• Tuition assistance
• Paid paternity leave

Location

Bedford, MA

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