Executive Secretary Job at University of Michigan in Ann Arbor

Executive Secretary – University of Michigan

Join Executive Secretary role at University of Michigan. Base salary range $58,000–$72,600 per year.

How to Apply

Cover letter required, address interest and related skills. Submit as first page of resume.

Mission Statement

The mission of the University of Michigan is to serve the people of Michigan and the world through preeminence in creating, communicating, preserving, and applying knowledge, art, and academic values, and to develop leaders and citizens who will challenge the present and enrich the future.

Responsibilities

• Administrative and Event Coordination (40%) – Assist in planning arrangements for complex large‑scale meetings; oversee meeting preparation; serve as liaison between Center and external vendors; coordinate multiple meetings; develop and analyze attendee feedback surveys; occasional travel may be required.
• Support for the Director (30%) – Coordinate Director’s calendar; coordinate submission of travel and expense receipts; manage travel arrangements and prepare itineraries; assist in preparation of speeches, correspondence, memoranda, charts, tables, and other documents.
• Reception/Clerical (20%) – Reception for entire suite; direct visitors to appropriate units; open mail, draft responses, and reply by phone or email; coordinate materials for meetings including typing, formatting, proofreading copy; organize and locate documents stored electronically and in paper files; file receipts for all expenses; purchase supplies; prepare and reconcile expense reports and track expenses through the reimbursement process.
• Additional support as needed (10%) – Includes ad hoc projects and research.

Required Qualifications

• Works both independently and as part of a team on projects; handles matters expeditiously, proactively, and with follow‑through to successful completion.
• Superior proficiency in a variety of computer software applications (GMail, Microsoft Word, Excel, PowerPoint).
• Comfort with mass email communication software platforms (Mailchimp, etc.).
• Past experience using a web content management system.
• High level of communicative and interpersonal skills; ability to handle discreetly sensitive and confidential matters; demonstrate poise, tact, sound judgment, and diplomacy.
• Relentless attention to detail in composing, typing, and proofing materials; establishing priorities and meeting deadlines with grace.
• Strong and proven work ethic, high energy, and outstanding organizational skills.
• Analytic ability to gather and summarize data.

Desired Qualifications

• Bachelor’s degree or equivalent experience; interest in the humanities, arts, or policy research.
• Prior experience supporting a high‑level manager.

Benefits and Work Schedule

Salary range $58,000–$72,600; higher salary may be offered to highly qualified candidates. Work schedules determined in consultation with the Center Director. Positions eligible for hybrid or mobile work mode at discretion.

Background Screening

The University of Michigan conducts background checks on all job candidates upon acceptance of a contingent offer.

Application Deadline

Job posting posted for a minimum of seven calendar days; may be removed from posting boards and filled anytime after the minimum posting period has ended.

U‑M EEO Statement

The University of Michigan is an equal employment opportunity employer.