Plona Partners is hiring: Litigation Secretary in Chicago

Job Title

Legal Secretary – Commercial Direct Placement – Greenburg Traurig (Chicago, IL)

Base Pay Range

$80,000.00/yr - $110,000.00/yr

Location

Downtown Chicago

Hiring Manager

Office Administrator

Job Description

• Coordinates and tracks numerous legal matters of all types.
• Creates, edits, formats, and proofreads documents including agreements, contracts, plans, etc.
• Prepares and finalizes legal documents for e‑Filing and filing via PACER.
• Communicates directly and on behalf of attorneys with third parties, including client representatives, other companies, and other institutions.
• Creates, executes, and monitors systems to manage client workflow, tasks, and documentation.
• Creates, edits, formats, and proofreads various documents, appropriately maintaining such documents within the firm’s file management system.
• Organizes and coordinates conference calls and client meetings.
• Prepares new client matter requests and coordinates approval, conflict search processes, and new matter letters.
• Reviews and edits bills and related reports according to client billing arrangements and facilitates prompt responses to client billing inquiries.
• Maintains a multitude of open client matters in Serengeti.
• Maintains electronic and paper files following Firm and client service team guidelines.
• Maintains and monitors attorney calendars.
• Coordinates and/or books travel arrangements.
• Prepares, tracks and maintains attorney expenses in Chrome River.

Seniority Level

Mid‑Senior level

Employment Type

Full‑time

Job Function

Legal, Administrative, and Writing/Editing

Industries

Law Practice, Legal Services, Staffing & Recruiting