Administrative Secretary Job at Tennessee Attorney General's Office in Nashville

Administrative Secretary – Consumer Advocate Division

The Tennessee Attorney General and Reporter represents all State officials, employees, agencies, departments, boards, and commissions in matters arising from their public duties. Such representation includes litigation, transactional assistance, and general legal advice to a wide variety of State entities. The Attorney General’s Office employs approximately 200 attorneys organized into 21 legal divisions within 6 sections.

About the Consumer Advocate Division

The Consumer Advocate Division ("CA") was created by the Tennessee Legislature to represent consumer interests when a utility wants to raise rates or consumers have service problems. Examples of privately owned utilities, also known as investor‑owned utilities, are: Piedmont Natural Gas in Nashville; Atmos Energy Corporation in Williamson, Rutherford, and other counties; Chattanooga Gas Company; Tennessee‑American Water Company in Chattanooga; and Kingsport Electric. Privately owned utilities also include several water and wastewater utilities such as Tennessee Wastewater and Limestone. The Consumer Advocate does not handle cases involving utility companies run by city or county governments or any co‑ops or homeowners’ associations. Most of our cases are at the Tennessee Public Utility Commission, also known as TPUC.

Job Responsibilities

• Formatting and finalizing letters and documents for approval and use by attorneys and filing documents with TPUC on behalf of division attorneys and experts;
• Processing confidential and sensitive legal documentation and correspondence;
• Processing travel requests and reimbursements;
• Tracking annual expenditures;
• Maintaining expert contracts and processing monthly invoices;
• Scheduling appointments and meetings;
• Sorting incoming documents and directing them to the appropriate person;
• Maintaining division records and files in the Office’s electronic document‑management system;
• Maintaining the Division SharePoint page; and
• Performing other duties as assigned.

Preferred Qualifications

• High school diploma or GED
• At least two years of administrative experience

Job Details

• Seniority level: Entry level
• Employment type: Full‑time
• Job function: Administrative
• Industries: Law Practice

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