Perry Township Schools is hiring: Secretary - Guidance in Indianapolis

Secretary – Guidance

Position Purpose: To provide full support to the School Counseling department including the three counselors, social worker, school psychologist, speech therapist, and other student service personnel while working collaboratively with other secretarial staff.

Essential Job Functions

• Manage the complete process of enrolling and withdrawing students.
• Maintain student permanent record files and enter data into the student database.
• Share documents and information with the appropriate staff members.
• Prepare letters and other documents for distribution, often using the mail merge function.
• Create lists of students and pertinent information through the student database.
• Order supplies for other department personnel.
• Organize and serve at occasional after‑school programs such as orientation and awards programs.
• Edit the student handbook and school calendar for publication.
• Screen walk‑ins and phone calls for counselors, often giving out information and answering questions.
• Cover for other Student Service office staff as needed due to breaks or absences.
• Coordinate student workers for all offices.
• Assist the School Counseling Director with additional office‑management tasks.

Equipment

Use standard office equipment such as personal computers, printers, copiers, fax machines, calculators, and telephone.

Travel Requirement

Travels to school district buildings and professional meetings as required.

Pay Rates

$16.80 per hour

Work Schedule

7.5 hours per day, 205 days per year.

Knowledge, Skills and Abilities

• Maintain confidentiality.
• Work as part of a team.
• Communicate with diverse groups.
• Maintain effective working relationships.
• Prepare and maintain accurate records.
• Type accurately.
• Knowledge of standard office procedures and operation of office equipment.
• Typing skills above 60 WPM.
• Proficiency with Microsoft Office products such as Word, Excel, and Publisher.
• Work independently with initiative and strong problem‑solving skills.

Physical and Mental Demands, Work Hazards

Seldom = Less than 25%
Occasional = 26 to 50%
Often = 51 to 75%
Very Frequent = Greater than 75%

Physical Requirements: Stand for extended periods, lift 25 pounds occasionally, carry 25 pounds seldom, work at a desk or in meetings frequently, see to read printed matter frequently, communicate effectively frequently, operate job‑related equipment frequently, reach in all directions often.

License / Registration / Certification

• N/A

Education

• High School Diploma or GED.

Experience

• Previous experience using a student database and proficiency with Google products is preferred.

FLSA Status

Non‑Exempt

Seniority Level

Entry level

Employment Type

Part‑time

Job Function

Administrative

Industry

Primary and Secondary Education