Administrative Secretary - Financial Aid Job at Alabama State University in Mont

Alabama State University, Office of Financial Aid, invites applications to fill the position of Administrative Secretary. The selected candidate will provide high-level administrative and clerical support to the Associate Vice President of Financial Aid. This role ensures the efficient operation of the AVP's office by managing communications, coordinating schedules, preparing documentation, and serving as a liaison between the AVP and internal/external stakeholders.

Duties and Responsibilities

• Maintain the AVP's calendar, schedule meetings, coordinate travel arrangements, and manage office supplies
• Draft, proofread, and distribute correspondence, reports, and presentations
• Serve as the first point of contact for inquiries directed to the AVP's office
• Compose letters and memoranda from general notes, proofread all materials typed to ensure accuracy
• Compile factual information from files records, publications and other sources, and tabulate this information in accordance with standardized report form
• Receive, open, sort and distribute mail as directed
• Maintain accurate and current records of departmental purchases, equipment, travel statistical data, daily office activities, daily program activities and appointments
• Establish and maintain accurate and current files of letters, reports, records and other documentary material, and ensure that information in these files is kept confidential
• Render administrative assistance as directed in accordance with specific written or oral instructions
• Receive and place telephone calls, schedule appointments and meetings, make reservations, greet visitors and callers, record messages, and perform the functions of office receptionist
• Prepare requests for office supplies as needed and receive such supplies
• Train and supervise assigned student workers
• Perform general office management duties, recommend methods for improving office procedures and perform other duties that may be assigned

An Associate degree in Secretarial Science, Office Administration or other appropriate field with one year of administrative or secretarial experience or a certificate in Secretarial Science with 2 years of administrative or secretarial experience required.

A typing proficiency exam of 40 net words per minute is also required. To be considered for this position, typing proficiency results must be submitted to the ASU Office of Human Resources by the announcement closing date.

Proficiency exams administered by ASU's College of Education and state Career Service Centers are accepted.

EEOC Statement

It is the policy of Alabama State University to provide equal employment opportunities without regard to race, color, religion, sex, national origin, age, disability, marital status, veteran status, sexual orientation, genetic information or any other protected characteristic under applicable law.

Supplemental Information

Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of the job.

Federal law requires identity and employment eligibility verification on Form I-9 within three (3) business days of employment. All positions require the passing of a background check and some the passing of a drug screen.