Career Group is hiring: Executive Assistant Office Manager in Menlo Park

Our client, a leading venture capital firm specializing in healthcare investments, is seeking a proactive and highly organized Executive Assistant / Office Manager to support their growing team. The Executive Assistant / Office Manager will play a key role in maintaining smooth day‑to‑day operations while providing high‑level administrative support to the firm’s CFO and select members of the Investor Relations team. The ideal candidate is detail‑oriented, resourceful, and thrives in a fast‑paced, professional environment. This role will begin on a part‑time basis, with hours expected to increase and a strong potential to transition into a permanent position.

Please note this is a part‑time, onsite, temp‑to‑perm position based in Menlo Park, CA. Pay will be $70/hr.

Key Responsibilities:

• Manage complex calendars, coordinate internal and external meetings, and assist with scheduling across multiple time zones
• Handle expense reports, reimbursements, and invoice processing with accuracy and timeliness
• Coordinate limited travel arrangements including flights, hotels, and ground transportation
• Serve as the main point of contact for office management, including facilities coordination, vendor management, and supply ordering
• Support meeting preparation, document organization, and presentation materials as needed
• Assist with event coordination and firm‑wide communications as required
• Provide light administrative support to the CFO and select members of the Investor Relations team
• Ensure the office runs efficiently and maintains a polished, professional atmosphere

Qualifications:

• 4+ years of experience in an Executive Assistant or Office Manager role, preferably in finance, investment, or professional services
• Strong organizational and multitasking abilities, with meticulous attention to detail
• Excellent communication skills, both written and verbal
• Proficiency in Microsoft Office Suite, Google Workspace, and expense management tools (e.g., Concur, Expensify)
• Ability to handle confidential information with discretion and professionalism
• A proactive, flexible, and solutions‑oriented mindset

Please submit your resume for immediate consideration!

Job Details

• Seniority Level: Mid‑Senior level
• Employment Type: Temporary
• Job Function: Administrative
• Industry: Venture Capital and Private Equity Principals