Adams & Martin Group is hiring: Legal Administrative Assistant, Larkspur Office

Legal Recruiter | Business Solutions Manager @ Adams & Martin Group

Base pay range

$65,000.00/yr - $75,000.00/yr

Adams & Martin Group has partnered with a reputable law firm to identify a Legal Administrative Assistant for their Larkspur office. This is a full-time opportunity offering a hybrid schedule (two weeks onsite for training, then three days in office and two days remote). The Legal Administrative Assistant will provide administrative support to attorneys handling insurance subrogation and products liability matters. The role is ideal for a detail-oriented, proactive professional who is organized, dependable, and able to take initiative in a fast-paced environment. The firm offers a collaborative culture and excellent benefits.

Responsibilities

Administrative & Office Support

• Assist attorneys and staff with day-to-day administrative tasks in a busy legal office environment
• Open and close electronic and hard files for legal matters, including preparing correspondence and emails
• Process invoices and follow up with vendors to ensure timely payments
• Prepare and submit expense reimbursements and reconcile office credit card monthly

Calendar & Scheduling

• Prepare weekly calendars for attorney and paralegal review
• Enter and maintain court dates, deadlines, and office case lists
• Coordinate meetings and communicate with building management as needed

Document & File Management

• Scan and distribute mail, maintain and update hard files and electronic case files
• Order office supplies and coordinate with equipment vendors for service or repairs
• Assist with general office upkeep, including kitchen area, ordering snacks and lunches, and arranging gifts or reservations for office events

Team Collaboration

• Work closely with attorneys and staff to support efficient office operations
• Contribute to a collaborative and supportive work environment

Qualifications

• Experience working in a legal office environment preferred
• Highly detail-oriented, organized, and proactive with strong initiative
• Ability to manage multiple tasks and deadlines
• Candidates should live within one hour of the office (SF or North Bay preferred)

Work Environment

Hybrid schedule: two weeks onsite for training, then three days in office and two remote

Collaborative and supportive work environment

Benefits include medical, dental, vision, life insurance, and 401(k) plan

This law firm offers competitive salary, full benefits package, and a hybrid work schedule after training (onsite & remote).

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance. For unincorporated Los Angeles county, to the extent our customers require a background check for certain positions, the Company faces a significant risk to its business operations and business reputation unless a review of criminal history is conducted for those specific job positions.