Baylor College of Medicine
Senior Coordinator, Business Operations – Pediatrics
Baylor College of Medicine, Houston, Texas, United States, 77246
Job Description
Job Title: Senior Coordinator, Business Operations – Pediatrics
Division: Pediatrics
Work Arrangement: Onsite only
Location: Houston, TX
Salary Range: $57,320 – $67,435
FLSA: Nonexempt
Work Schedule: Monday – Friday, 8 a.m. – 5 p.m.
Summary The Department of Neonatology is seeking a Senior Coordinator, Business Operations to support the BCM-Rice Superfund Research Program. This is a grant-funded role that will coordinate with stakeholders to track budgets, manage travel reimbursements via Concur, order and track supplies (including animals), and oversee financial aspects of the program. This role is responsible for organizing and facilitating monthly grant meetings, preparing agendas and invitations, communicating progress to NIH program officers, and attending annual meetings. The Senior Coordinator, Business Operations will also support the preparation of grant renewal applications and other grant-related documentation. Strong written and verbal communication, organizational skills, and experience in research administration or grant management are essential for this role. This position is located at Texas Children’s Hospital in the Texas Medical Center.
Job Duties
Performs administrative, financial, and coordination duties to support effective and efficient operations of the Baylor-Rice Superfund Research Program, a large NIH funded multi institutional research center, to achieve the Department’s goals in its research and education missions.
50% – Program Administration and Coordination
Coordinates day to day operations of the Superfund Research Program.
Organizes program meetings, prepares agendas, and tracks follow up actions.
Serves as the primary liaison between BCM, partner institutions, and NIH program staff.
Tracks project timelines, deliverables, and progress reports to ensure compliance with NIH requirements.
Maintains contact lists, manages program calendars, and coordinate cross institutional schedules.
Performs other job related duties as assigned.
30% – Financial and Grant Support
Tracks expenditures, processes invoices, and assists with procurement requests.
Supports NIH progress reports and grant renewal applications.
Maintains records for compliance with institutional and sponsor requirements.
Collaborates with research administration on subcontracts, effort reporting, and financial projections.
10% – Communication and Outreach
Develops and maintains program communication materials, including newsletters, websites, and reports.
Coordinates outreach events and activities with community partners.
Assists with preparation of research highlights, impact statements, and dissemination materials.
10% – Faculty Support
Assists program faculty with scheduling, travel arrangements, and reimbursement requests.
Maintains training program records and assists with evaluation processes.
Minimum Qualifications
High School diploma or GED.
Four years of relevant experience.
Preferred Qualifications
Bachelor’s degree in a relevant field (e.g., Biology, Health Sciences, Public Health, or related disciplines)
Experience in research administration or program management within an academic setting.
Experience with financial management tools (e.g., Concur)
Work Authorization Requirement Candidates must be legally authorized to work in the United States at the time of application and throughout the duration of employment. This position is not eligible for visa sponsorship. Baylor College of Medicine is an Equal Opportunity/Affirmative Action/Equal Access Employer.
Baylor College of Medicine
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Summary The Department of Neonatology is seeking a Senior Coordinator, Business Operations to support the BCM-Rice Superfund Research Program. This is a grant-funded role that will coordinate with stakeholders to track budgets, manage travel reimbursements via Concur, order and track supplies (including animals), and oversee financial aspects of the program. This role is responsible for organizing and facilitating monthly grant meetings, preparing agendas and invitations, communicating progress to NIH program officers, and attending annual meetings. The Senior Coordinator, Business Operations will also support the preparation of grant renewal applications and other grant-related documentation. Strong written and verbal communication, organizational skills, and experience in research administration or grant management are essential for this role. This position is located at Texas Children’s Hospital in the Texas Medical Center.
Job Duties
Performs administrative, financial, and coordination duties to support effective and efficient operations of the Baylor-Rice Superfund Research Program, a large NIH funded multi institutional research center, to achieve the Department’s goals in its research and education missions.
50% – Program Administration and Coordination
Coordinates day to day operations of the Superfund Research Program.
Organizes program meetings, prepares agendas, and tracks follow up actions.
Serves as the primary liaison between BCM, partner institutions, and NIH program staff.
Tracks project timelines, deliverables, and progress reports to ensure compliance with NIH requirements.
Maintains contact lists, manages program calendars, and coordinate cross institutional schedules.
Performs other job related duties as assigned.
30% – Financial and Grant Support
Tracks expenditures, processes invoices, and assists with procurement requests.
Supports NIH progress reports and grant renewal applications.
Maintains records for compliance with institutional and sponsor requirements.
Collaborates with research administration on subcontracts, effort reporting, and financial projections.
10% – Communication and Outreach
Develops and maintains program communication materials, including newsletters, websites, and reports.
Coordinates outreach events and activities with community partners.
Assists with preparation of research highlights, impact statements, and dissemination materials.
10% – Faculty Support
Assists program faculty with scheduling, travel arrangements, and reimbursement requests.
Maintains training program records and assists with evaluation processes.
Minimum Qualifications
High School diploma or GED.
Four years of relevant experience.
Preferred Qualifications
Bachelor’s degree in a relevant field (e.g., Biology, Health Sciences, Public Health, or related disciplines)
Experience in research administration or program management within an academic setting.
Experience with financial management tools (e.g., Concur)
Work Authorization Requirement Candidates must be legally authorized to work in the United States at the time of application and throughout the duration of employment. This position is not eligible for visa sponsorship. Baylor College of Medicine is an Equal Opportunity/Affirmative Action/Equal Access Employer.
Baylor College of Medicine
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