State of Maryland
ADMINISTRATOR II (Grants Support Specialist)
State of Maryland, Annapolis, Maryland, United States, 21403
Introduction
Administrator II, Grants Support Specialist (Long-Term Contractual)
GRADE 17
LOCATION OF POSITION Annapolis, Maryland (Anne Arundel County)
Main Purpose of Job This position contributes to the conservation, restoration, resilience, and stewardship goals of the state’s coastal communities and resources by providing support to a team of program and fiscal managers and ensuring effective and efficient workflows on grant award and fund management. The administrator applies a solid understanding of individual program management goals and requirements and the necessary fiscal controls to contracting, program implementation, and tracking processes. Staff assist in the successful advancement and implementation of partnerships and projects funded through multiple federal agency awards and a unique state shoreline loan program.
Staff assist in successful daily Unit operations by bridging knowledge of both technical and fiscal program requirements to ensure effective project implementation. They evaluate applicable federal, state, and local laws, codes, rules, and regulations governing fund sources and organize Unit efforts to incorporate these requirements in program and project implementation practices and processes. The position coordinates consistent process improvements and system access for a variety of federal fund sources by organizing workflows and setting goals and deadlines on a variety of funding operational materials. These may include budgeting principles; contract management principles and practices; project management methods; and report‑writing techniques.
Staff support work to pursue new funding opportunities (e.g., resilient infrastructure, marine debris), prepare and submit annual and multi‑year operation awards, standardize sub‑awards, meet reporting and re‑budgeting needs, and close out awards.
MINIMUM QUALIFICATIONS
Education: Graduation from an accredited high school or possession of a high school equivalency certificate.
Experience: Five years of administrative staff or professional work.
Substitutions:
30 credit hours from an accredited college or university for each year up to four years of the required experience.
A Bachelor’s degree from an accredited college or university with one year of experience in administrative staff or professional work for the required experience.
A Master’s degree from an accredited college or university for the required experience.
U.S. Armed Forces military service experience as a commissioned officer involving staff work related to administration of rules, regulations, policy, procedures and processes, or oversight of unit operations, or functioning as a staff assistant to a higher ranking officer on a year‑for‑year basis for the required experience.
DESIRED OR PREFERRED QUALIFICATIONS
Experience supporting fiscal aspects of federal grant or award management.
Experience in technical aspects of award management, including proposal development and reporting.
LICENSES, REGISTRATIONS AND CERTIFICATIONS Employees in this classification may be assigned duties which require motor vehicle operation. Employees assigned such duties will be required to possess a valid motor vehicle operator’s license in the State of Maryland.
SELECTION PROCESS Please provide sufficient information on your application to demonstrate that you meet the qualifications for this recruitment. All information concerning your qualifications must be submitted by the closing date; we will not accept information submitted afterward. Applicants who meet the minimum qualifications will be considered. Report all education and experience related to the essential functions and qualifications of this position. For education obtained outside the U.S., a copy of the equivalent American education as determined by a foreign credential evaluation service must be provided prior to hire.
BENEFITS Contractual employees who work for an agency covered under the State Employee and Retiree Health and Welfare Benefits Program, have a current employment contract and work 30 or more hours a week (or on average 130 hours per month) may be eligible for subsidized health benefits coverage for themselves and their dependents. As a contractual employee, you will be responsible for paying 25% of the premiums for your medical and prescription coverage, including any eligible dependents you have enrolled. The State of Maryland will subsidize the remaining 75% of the cost for these benefits. You may also elect to enroll in dental coverage, accidental death and dismemberment insurance, and life insurance, but will be responsible to pay the full premium for these benefits.
Leave may be granted to a contractual employee at a rate of one hour for every 30 hours worked, not to exceed 40 hours per calendar year.
FURTHER INSTRUCTIONS The online application is strongly preferred. If you are unable to apply online, you may submit a paper application and supplemental questionnaire to: Department of Natural Resources, Human Resources, 580 Taylor Avenue, C‑3 Annapolis, MD 21401. Requests sent to any other address will not be accepted.
Faxed or e‑mailed applications will not be accepted. Resumes will not be accepted in lieu of completing the application.
If you are having difficulty with your user account or have general questions about the online application system, please contact the MD Department of Budget and Management at Application.Help@maryland.gov; ATTN: Recruitment and Examination Division. Standard business hours for the help desk are 8:30 a.m. to 4:00 p.m. Inquiries made after hours will be reviewed the following business day.
If you need to make adjustments to a submitted application before the announcement deadline or if you have general inquiries regarding this recruitment, please contact Alexandra Gast at Alexandra.gast@maryland.gov.
Please provide ample time to complete the application template. If you are having technical difficulties submitting an application on the day of the deadline, it is strongly advised that you complete the JobAps physical application template and hand‑deliver it to DNR – HRS at 580 Taylor Avenue, Annapolis, MD 21401 before 4:30 p.m. The Maryland Department of Natural Resources cannot guarantee that late submissions, as a result of technical difficulties, will be accepted.
TTY Users: call via Maryland Relay.
Candidates with disabilities and bilingual candidates are encouraged to apply. We thank our Veterans for their service to our country and encourage them to apply. As an equal opportunity employer, Maryland is committed to recruiting, retaining and promoting employees who reflect the state’s diversity.
#J-18808-Ljbffr
GRADE 17
LOCATION OF POSITION Annapolis, Maryland (Anne Arundel County)
Main Purpose of Job This position contributes to the conservation, restoration, resilience, and stewardship goals of the state’s coastal communities and resources by providing support to a team of program and fiscal managers and ensuring effective and efficient workflows on grant award and fund management. The administrator applies a solid understanding of individual program management goals and requirements and the necessary fiscal controls to contracting, program implementation, and tracking processes. Staff assist in the successful advancement and implementation of partnerships and projects funded through multiple federal agency awards and a unique state shoreline loan program.
Staff assist in successful daily Unit operations by bridging knowledge of both technical and fiscal program requirements to ensure effective project implementation. They evaluate applicable federal, state, and local laws, codes, rules, and regulations governing fund sources and organize Unit efforts to incorporate these requirements in program and project implementation practices and processes. The position coordinates consistent process improvements and system access for a variety of federal fund sources by organizing workflows and setting goals and deadlines on a variety of funding operational materials. These may include budgeting principles; contract management principles and practices; project management methods; and report‑writing techniques.
Staff support work to pursue new funding opportunities (e.g., resilient infrastructure, marine debris), prepare and submit annual and multi‑year operation awards, standardize sub‑awards, meet reporting and re‑budgeting needs, and close out awards.
MINIMUM QUALIFICATIONS
Education: Graduation from an accredited high school or possession of a high school equivalency certificate.
Experience: Five years of administrative staff or professional work.
Substitutions:
30 credit hours from an accredited college or university for each year up to four years of the required experience.
A Bachelor’s degree from an accredited college or university with one year of experience in administrative staff or professional work for the required experience.
A Master’s degree from an accredited college or university for the required experience.
U.S. Armed Forces military service experience as a commissioned officer involving staff work related to administration of rules, regulations, policy, procedures and processes, or oversight of unit operations, or functioning as a staff assistant to a higher ranking officer on a year‑for‑year basis for the required experience.
DESIRED OR PREFERRED QUALIFICATIONS
Experience supporting fiscal aspects of federal grant or award management.
Experience in technical aspects of award management, including proposal development and reporting.
LICENSES, REGISTRATIONS AND CERTIFICATIONS Employees in this classification may be assigned duties which require motor vehicle operation. Employees assigned such duties will be required to possess a valid motor vehicle operator’s license in the State of Maryland.
SELECTION PROCESS Please provide sufficient information on your application to demonstrate that you meet the qualifications for this recruitment. All information concerning your qualifications must be submitted by the closing date; we will not accept information submitted afterward. Applicants who meet the minimum qualifications will be considered. Report all education and experience related to the essential functions and qualifications of this position. For education obtained outside the U.S., a copy of the equivalent American education as determined by a foreign credential evaluation service must be provided prior to hire.
BENEFITS Contractual employees who work for an agency covered under the State Employee and Retiree Health and Welfare Benefits Program, have a current employment contract and work 30 or more hours a week (or on average 130 hours per month) may be eligible for subsidized health benefits coverage for themselves and their dependents. As a contractual employee, you will be responsible for paying 25% of the premiums for your medical and prescription coverage, including any eligible dependents you have enrolled. The State of Maryland will subsidize the remaining 75% of the cost for these benefits. You may also elect to enroll in dental coverage, accidental death and dismemberment insurance, and life insurance, but will be responsible to pay the full premium for these benefits.
Leave may be granted to a contractual employee at a rate of one hour for every 30 hours worked, not to exceed 40 hours per calendar year.
FURTHER INSTRUCTIONS The online application is strongly preferred. If you are unable to apply online, you may submit a paper application and supplemental questionnaire to: Department of Natural Resources, Human Resources, 580 Taylor Avenue, C‑3 Annapolis, MD 21401. Requests sent to any other address will not be accepted.
Faxed or e‑mailed applications will not be accepted. Resumes will not be accepted in lieu of completing the application.
If you are having difficulty with your user account or have general questions about the online application system, please contact the MD Department of Budget and Management at Application.Help@maryland.gov; ATTN: Recruitment and Examination Division. Standard business hours for the help desk are 8:30 a.m. to 4:00 p.m. Inquiries made after hours will be reviewed the following business day.
If you need to make adjustments to a submitted application before the announcement deadline or if you have general inquiries regarding this recruitment, please contact Alexandra Gast at Alexandra.gast@maryland.gov.
Please provide ample time to complete the application template. If you are having technical difficulties submitting an application on the day of the deadline, it is strongly advised that you complete the JobAps physical application template and hand‑deliver it to DNR – HRS at 580 Taylor Avenue, Annapolis, MD 21401 before 4:30 p.m. The Maryland Department of Natural Resources cannot guarantee that late submissions, as a result of technical difficulties, will be accepted.
TTY Users: call via Maryland Relay.
Candidates with disabilities and bilingual candidates are encouraged to apply. We thank our Veterans for their service to our country and encourage them to apply. As an equal opportunity employer, Maryland is committed to recruiting, retaining and promoting employees who reflect the state’s diversity.
#J-18808-Ljbffr