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Project Coordinator job at M2 Group, LLC. Franklin, TN.
M2 Group is a growing civil engineering, surveying, and landscape architecture firm committed to delivering high-quality, thoughtful solutions. Guided by our core values—People, Passion, and Performance—we foster a collaborative, people-centered workplace where team members are supported, challenged, and encouraged to grow.
We value individuals who take ownership of their work, communicate clearly, and contribute positively to both project outcomes and company culture. Our team enjoys a flexible work environment, competitive benefits, and meaningful opportunities for professional development.
POSITION OVERVIEW M2 Group is seeking an experienced Project Coordinator to join our Franklin, Tennessee office. This role is central to maintaining project organization and momentum across civil engineering, surveying, and land development projects. Working closely with project teams and leadership, the Project Coordinator supports project setup, scheduling, documentation, financial tracking, and internal coordination from proposal through project completion.
KEY DUTIES & RESPONSIBILITIES Project Administration & Coordination
Support Project Managers with daily tasks, deadlines, and deliverables.
Coordinate project schedules, milestones, bid dates, and permitting timelines.
Maintain task lists, action items, and follow-up logs to support accountability.
Prepare meeting agendas, record minutes, and distribute follow-up documentation.
Track project budgets, invoicing progress, and contract compliance.
Set up new projects in Ajera and prepare DocuSign submissions for contracts and applications.
Document & Plan Management
Organize and maintain project files, drawings, contracts, and submittals.
Assist with preparation and submission of civil plans, surveys, zoning packages, plats, and permit applications.
Manage document revisions, version control, and QA/QC review routing.
Ensure documents align with M2 branding standards and maintain the Operational Excellence Manual.
Client, Agency & Vendor Coordination
Act as a communication liaison between clients, internal teams, subconsultants, utilities, and agencies.
Assist clients with submission requirements, schedules, and deliverables.
Project Tracking & Reporting
Maintain project dashboards, tracking logs, permitting records, and status reports.
Coordinate updates for weekly project meetings and track outstanding agency comments.
Support workforce planning and staffing forecasts.
Financial & Contract Administration
Assist with proposal preparation, fee tracking, contract setup, and project initiation.
Monitor contract limits, subconsultant amounts, change orders, and reimbursable expenses.
Prepare billing support and coordinate with accounting on invoicing and AR follow-up.
Manage company vehicle fleet documentation and ensure timely completion of contracts, insurance, and subconsultant agreements.
POSITION REQUIREMENTS Technical & Industry Knowledge
Working knowledge of civil engineering and land surveying workflows.
Ability to interpret engineering plans, surveys, and site development documents.
Proficiency in Microsoft Office.
Experience with industry ERP software (i.e. Deltek Ajera/Vantagepoint) and Bluebeam preferred.
Organizational & Communication Skills
Strong written and verbal communication.
Highly organized with excellent attention to detail and follow-through.
Comfortable interacting with clients, municipalities, and vendors.
Education & Experience
Associate or bachelor’s degree preferred, or equivalent experience.
Minimum of 2 years of project coordination or administrative support experience in an A/E/C or project-based environment.
Valid driver’s license required.
Performance Expectations
Demonstrate alignment with M2 Group’s core values: People, Passion, and Performance.
Maintain accurate and timely project documentation.
Support Project Managers in meeting schedules and deliverables.
Promote a collaborative, solution-oriented culture.
Contribute to continuous process improvement and system enhancements.
Occasional field visits may be required; target utilization rate of 50–60%.
BENEFITS
Competitive salary starting at $50,000 per year, based on experience
Quarterly performance bonuses
401(k) Safe Harbor plan with company match
401(k) Profit Sharing
PTO accrual based on hours worked and years of service
100% Medical Insurance for Team Member + 40% Dependent Coverage
Dental and Vision Insurance Available
Health Savings Accounts with Company Contribution
100% Company-Paid Life Insurance
100% Company-Paid Short- & Long-Term Disability
Paid Parental Leave
Team Member Referral Bonus Structure
If M2 Group sounds like the right fit for your next career move, we’d love to hear from you. Please send your resume to
careers@m2groupllc.com
Job Type: Full-time
Pay: From $50,000.00 per year
Benefits:
401(k)
401(k) matching
Dental insurance
Health insurance
Health savings account
Life insurance
Paid time off
Parental leave
Retirement plan
Vision insurance
Education:
Bachelor's (Required)
Experience:
Civil engineering: 10 years (Preferred)
Leadership: 5 years (Preferred)
License/Certification:
Professional Engineer license in TN (Required)
Ability to Commute:
Franklin, TN 37067 (Required)
Ability to Relocate:
Franklin, TN 37067: Relocate before starting work (Required)
Work Location: In person
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M2 Group is a growing civil engineering, surveying, and landscape architecture firm committed to delivering high-quality, thoughtful solutions. Guided by our core values—People, Passion, and Performance—we foster a collaborative, people-centered workplace where team members are supported, challenged, and encouraged to grow.
We value individuals who take ownership of their work, communicate clearly, and contribute positively to both project outcomes and company culture. Our team enjoys a flexible work environment, competitive benefits, and meaningful opportunities for professional development.
POSITION OVERVIEW M2 Group is seeking an experienced Project Coordinator to join our Franklin, Tennessee office. This role is central to maintaining project organization and momentum across civil engineering, surveying, and land development projects. Working closely with project teams and leadership, the Project Coordinator supports project setup, scheduling, documentation, financial tracking, and internal coordination from proposal through project completion.
KEY DUTIES & RESPONSIBILITIES Project Administration & Coordination
Support Project Managers with daily tasks, deadlines, and deliverables.
Coordinate project schedules, milestones, bid dates, and permitting timelines.
Maintain task lists, action items, and follow-up logs to support accountability.
Prepare meeting agendas, record minutes, and distribute follow-up documentation.
Track project budgets, invoicing progress, and contract compliance.
Set up new projects in Ajera and prepare DocuSign submissions for contracts and applications.
Document & Plan Management
Organize and maintain project files, drawings, contracts, and submittals.
Assist with preparation and submission of civil plans, surveys, zoning packages, plats, and permit applications.
Manage document revisions, version control, and QA/QC review routing.
Ensure documents align with M2 branding standards and maintain the Operational Excellence Manual.
Client, Agency & Vendor Coordination
Act as a communication liaison between clients, internal teams, subconsultants, utilities, and agencies.
Assist clients with submission requirements, schedules, and deliverables.
Project Tracking & Reporting
Maintain project dashboards, tracking logs, permitting records, and status reports.
Coordinate updates for weekly project meetings and track outstanding agency comments.
Support workforce planning and staffing forecasts.
Financial & Contract Administration
Assist with proposal preparation, fee tracking, contract setup, and project initiation.
Monitor contract limits, subconsultant amounts, change orders, and reimbursable expenses.
Prepare billing support and coordinate with accounting on invoicing and AR follow-up.
Manage company vehicle fleet documentation and ensure timely completion of contracts, insurance, and subconsultant agreements.
POSITION REQUIREMENTS Technical & Industry Knowledge
Working knowledge of civil engineering and land surveying workflows.
Ability to interpret engineering plans, surveys, and site development documents.
Proficiency in Microsoft Office.
Experience with industry ERP software (i.e. Deltek Ajera/Vantagepoint) and Bluebeam preferred.
Organizational & Communication Skills
Strong written and verbal communication.
Highly organized with excellent attention to detail and follow-through.
Comfortable interacting with clients, municipalities, and vendors.
Education & Experience
Associate or bachelor’s degree preferred, or equivalent experience.
Minimum of 2 years of project coordination or administrative support experience in an A/E/C or project-based environment.
Valid driver’s license required.
Performance Expectations
Demonstrate alignment with M2 Group’s core values: People, Passion, and Performance.
Maintain accurate and timely project documentation.
Support Project Managers in meeting schedules and deliverables.
Promote a collaborative, solution-oriented culture.
Contribute to continuous process improvement and system enhancements.
Occasional field visits may be required; target utilization rate of 50–60%.
BENEFITS
Competitive salary starting at $50,000 per year, based on experience
Quarterly performance bonuses
401(k) Safe Harbor plan with company match
401(k) Profit Sharing
PTO accrual based on hours worked and years of service
100% Medical Insurance for Team Member + 40% Dependent Coverage
Dental and Vision Insurance Available
Health Savings Accounts with Company Contribution
100% Company-Paid Life Insurance
100% Company-Paid Short- & Long-Term Disability
Paid Parental Leave
Team Member Referral Bonus Structure
If M2 Group sounds like the right fit for your next career move, we’d love to hear from you. Please send your resume to
careers@m2groupllc.com
Job Type: Full-time
Pay: From $50,000.00 per year
Benefits:
401(k)
401(k) matching
Dental insurance
Health insurance
Health savings account
Life insurance
Paid time off
Parental leave
Retirement plan
Vision insurance
Education:
Bachelor's (Required)
Experience:
Civil engineering: 10 years (Preferred)
Leadership: 5 years (Preferred)
License/Certification:
Professional Engineer license in TN (Required)
Ability to Commute:
Franklin, TN 37067 (Required)
Ability to Relocate:
Franklin, TN 37067: Relocate before starting work (Required)
Work Location: In person
#J-18808-Ljbffr