Cvent, Inc.
Senior Associate/Planner, Meetings & Events
Cvent, Inc., Tysons Corner, Virginia, United States
Overview
Cvent is a leading meetings, events, and hospitality technology provider with more than 5,000+ employees and 24,000+ customers worldwide, including 60% of the Fortune 500. Founded in 1999, Cvent delivers a comprehensive event marketing and management platform for marketers and event professionals and offers software solutions to hotels, special event venues and destinations to help them grow their group/MICE and corporate travel business. Our technology brings millions of people together at events around the world. In short, we’re transforming the meetings and events industry through innovative technology that powers the human connection.
Cvent's strength lies in its people, fostering a culture where everyone is encouraged to think like entrepreneurs, taking risks and making decisions confidently. We value diverse perspectives and celebrate differences, working together with colleagues and clients to build strong connections.
AI at Cvent: Leading the Future Are you ready to shape the future of work at the intersection of human expertise and AI innovation? At Cvent, we’re committed to continuous learning and adaptation—AI isn’t just a tool for us, it’s part of our DNA. We’re looking for candidates who are eager to evolve alongside technology. If you love to experiment boldly, share your discoveries, and help define best practices for AI-augmented work, you’ll thrive here. Our team values professionals who thoughtfully integrate AI into their daily work, delivering exceptional results while relying on the human judgment and creativity that drive real innovation.
Throughout our interview process, you’ll have the chance to demonstrate how you use AI to learn, iterate, and amplify your impact. If you’re excited to be part of a team that’s leading the way in AI-powered collaboration, we’d love to meet you.
In This Role, You Will:
Plan and Execute Cvent Events Annually
Coordinate and execute internal and external company events with oversight from Meetings & Events Leadership
Perform all event logistics including but not limited to event specifications, food and beverage, audio/visual, décor, room blocks and housing, creative elements, signage plans, etc
Implement project work plans, staff timelines, milestone and goal setting, cross team coordination, deadlines met
Regularly facilitate alignment meetings across personnel supporting and/or contributing to event-related activities across the organization
Develop & maintain event and conference spend tracking while identifying opportunities for efficiencies and cost savings
Source for venues and vendor using RFP’s, lead supplier selection, and maintaining vendor relationships post contract completion
Oversee event technology logistics including event and registration builds, attendee reporting, onsite staffing and tech management, and pre/post-event evaluations
Manage and support visa management processes and spend reconciliation
Here’s What You Need:
Bachelor’s Degree
3-5+ years of current relevant meeting and event execution experience required
Experience with project management and cross team coordination skills across levels, geographies, and culture
Ability to work on multiple projects and events simultaneously
Excellent written and verbal communication skills
Self-motivated able to work alone and team player with ‘roll up your sleeves’ attitude and record of experience in high-intensity, evolving, team-based environments
Food & Beverage experience a must
Sourcing and supplier coordination experience a must
Experience with sponsorships / partnerships is a bonus
Experience planning tradeshows is helpful
Contract execution & negotiation skills a plus
A.I. knowledge and use a plus
Ability to recognize problems and to take appropriate actions toward solutions
High degree of computer literacy and proficient in Microsoft Office suite
Proven aptitude for quick creative thinking with acute attention to detail within demanding deadlines
Experience with Cvent Event Management, Cvent Virtual and Sourcing Solutions, MS Office Suite (Word, Excel, PPT), Zoom, Slack, Workday, Concur and Salesforce a plus
Physical Demands
We are not able to offer sponsorship for this position.
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Cvent's strength lies in its people, fostering a culture where everyone is encouraged to think like entrepreneurs, taking risks and making decisions confidently. We value diverse perspectives and celebrate differences, working together with colleagues and clients to build strong connections.
AI at Cvent: Leading the Future Are you ready to shape the future of work at the intersection of human expertise and AI innovation? At Cvent, we’re committed to continuous learning and adaptation—AI isn’t just a tool for us, it’s part of our DNA. We’re looking for candidates who are eager to evolve alongside technology. If you love to experiment boldly, share your discoveries, and help define best practices for AI-augmented work, you’ll thrive here. Our team values professionals who thoughtfully integrate AI into their daily work, delivering exceptional results while relying on the human judgment and creativity that drive real innovation.
Throughout our interview process, you’ll have the chance to demonstrate how you use AI to learn, iterate, and amplify your impact. If you’re excited to be part of a team that’s leading the way in AI-powered collaboration, we’d love to meet you.
In This Role, You Will:
Plan and Execute Cvent Events Annually
Coordinate and execute internal and external company events with oversight from Meetings & Events Leadership
Perform all event logistics including but not limited to event specifications, food and beverage, audio/visual, décor, room blocks and housing, creative elements, signage plans, etc
Implement project work plans, staff timelines, milestone and goal setting, cross team coordination, deadlines met
Regularly facilitate alignment meetings across personnel supporting and/or contributing to event-related activities across the organization
Develop & maintain event and conference spend tracking while identifying opportunities for efficiencies and cost savings
Source for venues and vendor using RFP’s, lead supplier selection, and maintaining vendor relationships post contract completion
Oversee event technology logistics including event and registration builds, attendee reporting, onsite staffing and tech management, and pre/post-event evaluations
Manage and support visa management processes and spend reconciliation
Here’s What You Need:
Bachelor’s Degree
3-5+ years of current relevant meeting and event execution experience required
Experience with project management and cross team coordination skills across levels, geographies, and culture
Ability to work on multiple projects and events simultaneously
Excellent written and verbal communication skills
Self-motivated able to work alone and team player with ‘roll up your sleeves’ attitude and record of experience in high-intensity, evolving, team-based environments
Food & Beverage experience a must
Sourcing and supplier coordination experience a must
Experience with sponsorships / partnerships is a bonus
Experience planning tradeshows is helpful
Contract execution & negotiation skills a plus
A.I. knowledge and use a plus
Ability to recognize problems and to take appropriate actions toward solutions
High degree of computer literacy and proficient in Microsoft Office suite
Proven aptitude for quick creative thinking with acute attention to detail within demanding deadlines
Experience with Cvent Event Management, Cvent Virtual and Sourcing Solutions, MS Office Suite (Word, Excel, PPT), Zoom, Slack, Workday, Concur and Salesforce a plus
Physical Demands
We are not able to offer sponsorship for this position.
#J-18808-Ljbffr