Perkins and CTE Coordinator

Position Title Perkins & CTE Coordinator

Appointment Appointed by the Chancellor of the College upon recommendation of the Vice Chancellor of Academic Affairs and Student Success

Organizational Relationship Reports directly to the Dean of CTE

Job Summary The Perkins and CTE Coordinator at River Parishes Community College is a full-time, grant-funded staff position that coordinates Perkins Grant funds for RPCC and also provides essential support to the college’s technical programs. This position ensures compliance with college, state and federal regulations and administrative procedures related to Perkins Grant Funds. It also supports the Dean of CTE with managing Perkins Fund related purchasing, budgeting, planning, and acquisition activities. This position supports the Dean of CTE with facilitating effective communication with students, faculty, and external stakeholders; assists in tracking student progress; supports admissions and work-based learning activities; organizes advisory and faculty meetings; and ensures compliance with accreditation and reporting requirements.

Qualifications Associate’s Degree in a related field from an accredited institution

Innovative, creative, and energetic work style

The ability to represent RPCC internally and externally

Strong interpersonal skills with the ability to build relationships

Excellent written and oral communication skills

Proficient with the use of Microsoft Excel, to include the use of pivot tables, view lookup, and macros

Bachelor’s Degree in a related field from an accredited institution

Experience in higher education in grant management.

Duties and Responsibilities Perkins Coordination (50%) Develop, administer and maintain a system for managing Perkins grant funds;

Ensure consistency and compliance with grant development and fiscal policies for grantrelated activities;

Coordinate grant execution and ensure appropriate distribution of grant documents;

Submit timely the following: invoices, progress reports, completion reports and work products;

Ensure compliance with agency requirements;

Develop and submit budget for approval including, processing the required budget paperwork and completing required fiscal reports;

Identify need for and prepare grant budget revisions;

Coordinate use of funds to ensure program guidelines are followed, LAP goals and objectives are achieved, and ensure that program accountability standards are met;

Coordinate with faculty and staff involved with Perkins projects within the college to prepare required program reports to document activities outlined in LAP;

Manage Carl Perkins Basic Local Application Plan (LAP) to ensure compliance of approved LAP submitted to the LCTCS office;

Execute needs assessment for, maintain, and revise Comprehensive Local Needs Assessment (CLNA);

CTE Coordination (50%) Facilitates communication efforts between the Deans and various stakeholders including students, prospective students, and business/industry partners by answering questions via phone, walk-in, text messaging, and/or electronic correspondence.

Support technical program leadership with monitoring and tracking student progress in each technical program for reporting purposes.

Coordinates Advisory Committee meetings, maintains lists of Advisory Committee members, and maintains meeting minutes.

Assists with technical program faculty meetings and maintains meeting minutes.

Establishes and maintains filing system (electronic and physical) for external agencies that partner with the College.

Performs monthly compliance reporting and maintains compliance reporting records for technical programs.

Assists with technical program audits and compliance with accreditation/state board expectations.

Coordinates the purchase requisition process for programs of study.

Coordinates application of course fees and manages purchasing process related to course fees.

Other duties as assigned

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