UT Southwestern Medical Center
Sr Administrative Assistant, Clinical Radiation Oncology
UT Southwestern Medical Center, Dallas, Texas, United States, 75215
Sr Administrative Assistant, Clinical Radiation Oncology
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Job Summary Works under minimal supervision to provide advanced administrative support in coordinating day‑to‑day operations of the department or division office. Provides moderately complex administrative skills for a Clinical Radiation Oncology department, prepares, maintains and posts records, reports and budget information, prepares or directs the preparation of charts, graphs, and administrative, fiscal, personnel, and/or statistical reports. Selects office vendors, monitors purchasing processes, may assist with overflow work from administrative and executive assistants and fill in for the office receptionist as needed. Schedules and organizes activities such as meetings, travel, conferences and department activities for members of the department.
Job Duties
Relieves supervisor of a variety of administrative duties, which involve thorough understanding of functions, programs, and policies of the organization; coordinates day‑to‑day operations of the office; makes recommendations for changes to procedures.
Prepares or assists in preparation of grant applications, grant budgets, manuscripts, book chapters, etc.; ensures proper format, grammar, and completeness.
Functions as liaison with other departments, including Human Resources, Telecommunications, Physical Plant, Purchasing, and Accounting; prepares online and paper documents as needed.
Completes and coordinates complex projects and reports as assigned by supervisor, which may require significant contact with other departments and outside organizations and use of various computer software applications.
Composes and/or types letters, memorandums, and other non‑routine and moderately complex correspondence, which does not require attention of supervisor.
Maintains sub‑ledgers and ledgers for various accounts, including reviewing expenditures and encumbrances, reconciling accounts, and ensuring appropriate use of funds.
Plans and coordinates projects, such as meetings, appointments, conferences, seminars, and workshops; arranges for meeting facilities, hotel accommodation, transportation, refreshments, luncheons, banquets, receptions, etc.; develops and arranges printing of brochures; handles finances for program, including determination of charge to sponsoring department; establishes registration fees; processes all vouchers relating to event.
Takes, transcribes, and distributes minutes for meetings.
May transcribe dictation of medical or scientific terminology; ensures correct format, grammar, punctuation, and spelling.
Performs other duties as assigned.
Required
Education: High School Diploma or GED.
Experience: 3 years of related secretarial/administrative experience; higher education completed in lieu of minimum requirements may be considered.
Benefits
PPO medical plan, available day one at no cost for full‑time employee‑only coverage.
100% coverage for preventive healthcare – no copay.
Paid Time Off, available day one.
Retirement Programs through the Teacher Retirement System of Texas (TRS).
Paid Parental Leave Benefit.
Wellness programs.
Tuition Reimbursement.
Public Service Loan Forgiveness (PSLF) Qualified Employer.
Security This position is security‑sensitive and subject to Texas Education Code 51.215, which authorizes UT Southwestern to obtain criminal history record information.
EEO Statement UT Southwestern Medical Center is committed to an educational and working environment that provides equal opportunity to all members of the University community. As an equal‑opportunity employer, UT Southwestern prohibits unlawful discrimination, including discrimination on the basis of race, color, religion, national origin, sex, sexual orientation, gender identity, gender expression, age, disability, genetic information, citizenship status, or veteran status.
Location 5323 Harry Hines Blvd, Dallas, TX.
#J-18808-Ljbffr
Job Summary Works under minimal supervision to provide advanced administrative support in coordinating day‑to‑day operations of the department or division office. Provides moderately complex administrative skills for a Clinical Radiation Oncology department, prepares, maintains and posts records, reports and budget information, prepares or directs the preparation of charts, graphs, and administrative, fiscal, personnel, and/or statistical reports. Selects office vendors, monitors purchasing processes, may assist with overflow work from administrative and executive assistants and fill in for the office receptionist as needed. Schedules and organizes activities such as meetings, travel, conferences and department activities for members of the department.
Job Duties
Relieves supervisor of a variety of administrative duties, which involve thorough understanding of functions, programs, and policies of the organization; coordinates day‑to‑day operations of the office; makes recommendations for changes to procedures.
Prepares or assists in preparation of grant applications, grant budgets, manuscripts, book chapters, etc.; ensures proper format, grammar, and completeness.
Functions as liaison with other departments, including Human Resources, Telecommunications, Physical Plant, Purchasing, and Accounting; prepares online and paper documents as needed.
Completes and coordinates complex projects and reports as assigned by supervisor, which may require significant contact with other departments and outside organizations and use of various computer software applications.
Composes and/or types letters, memorandums, and other non‑routine and moderately complex correspondence, which does not require attention of supervisor.
Maintains sub‑ledgers and ledgers for various accounts, including reviewing expenditures and encumbrances, reconciling accounts, and ensuring appropriate use of funds.
Plans and coordinates projects, such as meetings, appointments, conferences, seminars, and workshops; arranges for meeting facilities, hotel accommodation, transportation, refreshments, luncheons, banquets, receptions, etc.; develops and arranges printing of brochures; handles finances for program, including determination of charge to sponsoring department; establishes registration fees; processes all vouchers relating to event.
Takes, transcribes, and distributes minutes for meetings.
May transcribe dictation of medical or scientific terminology; ensures correct format, grammar, punctuation, and spelling.
Performs other duties as assigned.
Required
Education: High School Diploma or GED.
Experience: 3 years of related secretarial/administrative experience; higher education completed in lieu of minimum requirements may be considered.
Benefits
PPO medical plan, available day one at no cost for full‑time employee‑only coverage.
100% coverage for preventive healthcare – no copay.
Paid Time Off, available day one.
Retirement Programs through the Teacher Retirement System of Texas (TRS).
Paid Parental Leave Benefit.
Wellness programs.
Tuition Reimbursement.
Public Service Loan Forgiveness (PSLF) Qualified Employer.
Security This position is security‑sensitive and subject to Texas Education Code 51.215, which authorizes UT Southwestern to obtain criminal history record information.
EEO Statement UT Southwestern Medical Center is committed to an educational and working environment that provides equal opportunity to all members of the University community. As an equal‑opportunity employer, UT Southwestern prohibits unlawful discrimination, including discrimination on the basis of race, color, religion, national origin, sex, sexual orientation, gender identity, gender expression, age, disability, genetic information, citizenship status, or veteran status.
Location 5323 Harry Hines Blvd, Dallas, TX.
#J-18808-Ljbffr