Innovative Ag Services
Executive Administrative Assistant
Innovative Ag Services, Hubbard, Iowa, United States, 50122
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Executive Administrative Assistant
role at
Innovative Ag Services
Job Description Do you thrive in environments where no two days are the same? We are looking for an Executive Administrative Assistant who is as resourceful as they are organized. Reporting directly to the VP of Agronomy, you will manage the tracking of logistics, pricing, and reporting. We need a tenacious communicator who doesn’t wait for instructions when a problem arises but instead finds a solution and presents the results. If you are a master of multitasking who prides yourself on staying two steps ahead, you’ll find a home here.
Primary Objective To provide organization and information to allow quick and informed decisions. To maintain detail and analyze information so it can be interpreted to a higher degree quickly and accurately.
Major Accountabilities The following duties are typical for this job. These are not to be construed as exclusive or all inclusive.
Updated Sales Reports
Updated Contract Reports
Agronomy Compliance Reports
Year End reports to Manufacturers
Seed Ordering
Seed Logistics
Seed Returns
Seed Dumps
Test Plots
Pricing delivery
Price sheets
Maintain Pricing in spreadsheet
Control (Company System)
Item Codes
Work Order Set Up
Price Variance Reports
Pricing Input
Knowledge resource for employees
Track enhancements needed for agronomy department end help communicate needs
Fertilizer Blanket Purchase Orders
Chemical Blanket Purchase Orders
Chemical logistics
Bulk orders
Delivery to locations
Information gathering from sales and operation locations and building reports based on them
Forecasts
Scouting Expectations
Meeting setup with attendee’s and accommodations
Provide information by answering questions and requests
Knowledge, Skills, Abilities
Technical Proficiency: Microsoft Office suite programs, including Word, Excel, and the ability to master ERP systems.
Analytical Resourcefulness: Display a high level of initiative, effort, and commitment towards completing assignments efficiently with quality.
Adaptive Communication: Ability to communicate with precision and diplomacy across all levels—from providing the VP with high-level briefs to coordinating urgent logistics with field operations staff.
Prioritization Under Pressure: Exceptional organizational skills with the 'mental gears' to switch between tasks rapidly. You must be able to maintain accuracy and a calm demeanor during high-volume seasonal peaks.
Education: Post-secondary degree in Business, Agronomy, Supply Chain, or a related field, or equivalent high-level administrative experience.
Physical Requirements/Environmental Adaptability
Requires static strength to lift, push, pull, or, on occasion, carry objects with a minimum weight of 50 pounds. Also flexibility to bend, stretch, twist, or reach with your body, arms, and/or legs. Some tasks involve repetitive motion.
Agricultural Environment – Possible exposure to seasonal weather, outdoor conditions, and agriculture products.
Job Details
Seniority level: Mid-Senior level
Employment type: Full-time
Job function: Administrative
Industries: Retail
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Executive Administrative Assistant
role at
Innovative Ag Services
Job Description Do you thrive in environments where no two days are the same? We are looking for an Executive Administrative Assistant who is as resourceful as they are organized. Reporting directly to the VP of Agronomy, you will manage the tracking of logistics, pricing, and reporting. We need a tenacious communicator who doesn’t wait for instructions when a problem arises but instead finds a solution and presents the results. If you are a master of multitasking who prides yourself on staying two steps ahead, you’ll find a home here.
Primary Objective To provide organization and information to allow quick and informed decisions. To maintain detail and analyze information so it can be interpreted to a higher degree quickly and accurately.
Major Accountabilities The following duties are typical for this job. These are not to be construed as exclusive or all inclusive.
Updated Sales Reports
Updated Contract Reports
Agronomy Compliance Reports
Year End reports to Manufacturers
Seed Ordering
Seed Logistics
Seed Returns
Seed Dumps
Test Plots
Pricing delivery
Price sheets
Maintain Pricing in spreadsheet
Control (Company System)
Item Codes
Work Order Set Up
Price Variance Reports
Pricing Input
Knowledge resource for employees
Track enhancements needed for agronomy department end help communicate needs
Fertilizer Blanket Purchase Orders
Chemical Blanket Purchase Orders
Chemical logistics
Bulk orders
Delivery to locations
Information gathering from sales and operation locations and building reports based on them
Forecasts
Scouting Expectations
Meeting setup with attendee’s and accommodations
Provide information by answering questions and requests
Knowledge, Skills, Abilities
Technical Proficiency: Microsoft Office suite programs, including Word, Excel, and the ability to master ERP systems.
Analytical Resourcefulness: Display a high level of initiative, effort, and commitment towards completing assignments efficiently with quality.
Adaptive Communication: Ability to communicate with precision and diplomacy across all levels—from providing the VP with high-level briefs to coordinating urgent logistics with field operations staff.
Prioritization Under Pressure: Exceptional organizational skills with the 'mental gears' to switch between tasks rapidly. You must be able to maintain accuracy and a calm demeanor during high-volume seasonal peaks.
Education: Post-secondary degree in Business, Agronomy, Supply Chain, or a related field, or equivalent high-level administrative experience.
Physical Requirements/Environmental Adaptability
Requires static strength to lift, push, pull, or, on occasion, carry objects with a minimum weight of 50 pounds. Also flexibility to bend, stretch, twist, or reach with your body, arms, and/or legs. Some tasks involve repetitive motion.
Agricultural Environment – Possible exposure to seasonal weather, outdoor conditions, and agriculture products.
Job Details
Seniority level: Mid-Senior level
Employment type: Full-time
Job function: Administrative
Industries: Retail
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