UES, Inc.
Overview
At UES, we’re a team of more than 4,000 engineers, scientists, geologists, inspectors, technicians, and drillers united by a shared purpose—to make a meaningful impact in the communities we serve. As a national leader in geotechnical engineering, environmental consulting, and materials testing and inspection, we collaborate on transformative projects across transportation, energy, water, healthcare, and more. Learn more about the benefits of joining Team UES and our core values at careers.teamues.com.
Position Overview The Accounts Payable Specialist is responsible for processing vendor invoices, reconciling accounts, ensuring timely payments, and maintaining accurate financial records. This role plays a critical part in the company’s financial operations by ensuring compliance with internal controls, company policies, and regulatory requirements. The ideal candidate has strong attention to detail, excellent organizational skills, and the ability to work efficiently in a fast‑paced environment.
Responsibilities
Process vendor invoices, purchase orders, and payment requests, ensuring accuracy and proper authorization.
Review invoices for completeness, accuracy, and compliance with company policies and contract terms.
Match invoices to purchase orders and receiving documents, investigating discrepancies as needed.
Enter invoice and payment information into the ERP or accounting system with a high level of accuracy.
Prepare and process electronic payments, wire transfers, ACH transactions, and check disbursements.
Assist with expense report processing and employee reimbursements in accordance with company policies.
Perform monthly and quarterly reconciliations of accounts payable transactions and vendor statements.
Maintain accurate records of accounts payable transactions, ensuring proper documentation and audit readiness.
Assist in the preparation of financial reports related to accounts payable activities.
Work closely with the accounting team to ensure accurate month‑end and year‑end closing.
Communicate with vendors to resolve invoice discrepancies, payment inquiries, and account reconciliations.
Maintain positive vendor relationships and ensure prompt responses to inquiries.
Collaborate with procurement, finance, and other internal departments to streamline payment processes.
Support the implementation of process improvements and automation initiatives to enhance efficiency.
Ensure adherence to company policies, internal controls, and regulatory requirements related to accounts payable.
Assist with audit requests by providing necessary documentation and reports.
Maintain records of all financial documentations with appropriate supporting materials. (1099 & W2)
Qualifications
Associate’s or Bachelor’s degree in Accounting, Finance, or a related field preferred (or equivalent work experience).
2+ years of experience in accounts payable, accounting, or a related financial role.
Strong understanding of accounts payable processes, financial controls, and general accounting principles.
Proficiency in ERP or accounting software (e.g., NetSuite, SAP, QuickBooks, Oracle) and Microsoft Excel.
High level of accuracy, attention to detail, and organizational skills.
Ability to handle confidential financial information with professionalism and integrity.
Strong communication and problem‑solving skills, with the ability to interact with vendors and internal teams.
Ability to work independently and collaboratively in a fast‑paced environment.
Physical Demands & Work Environment This position primarily operates in a professional office environment, requiring the ability to work at a desk for extended periods while using a computer, phone, and standard office equipment.
The position involves sitting for extended periods, performing data entry, and engaging in frequent communication via email, phone, and in‑person interactions.
The role involves regular communication with team members, clients, and stakeholders, both in person and through virtual platforms.
The physical demands of the job may include occasional standing, walking, bending, and lifting of office materials up to 15 pounds.
Travel Requirements ● This position does not require regular travel as part of its primary responsibilities. However, occasional travel may be required, up to 10%, primarily for occasional off‑site meetings, training sessions, or company events. Travel, when necessary, will be communicated in advance and aligned with business needs.
EEO Statement UES is an Equal Opportunity Employer and is proud to recruit the most qualified candidates. Please see our full EEO Statement at the bottom of the page here
Salary Range USD $24.00 - $27.00 /Yr.
#J-18808-Ljbffr
Position Overview The Accounts Payable Specialist is responsible for processing vendor invoices, reconciling accounts, ensuring timely payments, and maintaining accurate financial records. This role plays a critical part in the company’s financial operations by ensuring compliance with internal controls, company policies, and regulatory requirements. The ideal candidate has strong attention to detail, excellent organizational skills, and the ability to work efficiently in a fast‑paced environment.
Responsibilities
Process vendor invoices, purchase orders, and payment requests, ensuring accuracy and proper authorization.
Review invoices for completeness, accuracy, and compliance with company policies and contract terms.
Match invoices to purchase orders and receiving documents, investigating discrepancies as needed.
Enter invoice and payment information into the ERP or accounting system with a high level of accuracy.
Prepare and process electronic payments, wire transfers, ACH transactions, and check disbursements.
Assist with expense report processing and employee reimbursements in accordance with company policies.
Perform monthly and quarterly reconciliations of accounts payable transactions and vendor statements.
Maintain accurate records of accounts payable transactions, ensuring proper documentation and audit readiness.
Assist in the preparation of financial reports related to accounts payable activities.
Work closely with the accounting team to ensure accurate month‑end and year‑end closing.
Communicate with vendors to resolve invoice discrepancies, payment inquiries, and account reconciliations.
Maintain positive vendor relationships and ensure prompt responses to inquiries.
Collaborate with procurement, finance, and other internal departments to streamline payment processes.
Support the implementation of process improvements and automation initiatives to enhance efficiency.
Ensure adherence to company policies, internal controls, and regulatory requirements related to accounts payable.
Assist with audit requests by providing necessary documentation and reports.
Maintain records of all financial documentations with appropriate supporting materials. (1099 & W2)
Qualifications
Associate’s or Bachelor’s degree in Accounting, Finance, or a related field preferred (or equivalent work experience).
2+ years of experience in accounts payable, accounting, or a related financial role.
Strong understanding of accounts payable processes, financial controls, and general accounting principles.
Proficiency in ERP or accounting software (e.g., NetSuite, SAP, QuickBooks, Oracle) and Microsoft Excel.
High level of accuracy, attention to detail, and organizational skills.
Ability to handle confidential financial information with professionalism and integrity.
Strong communication and problem‑solving skills, with the ability to interact with vendors and internal teams.
Ability to work independently and collaboratively in a fast‑paced environment.
Physical Demands & Work Environment This position primarily operates in a professional office environment, requiring the ability to work at a desk for extended periods while using a computer, phone, and standard office equipment.
The position involves sitting for extended periods, performing data entry, and engaging in frequent communication via email, phone, and in‑person interactions.
The role involves regular communication with team members, clients, and stakeholders, both in person and through virtual platforms.
The physical demands of the job may include occasional standing, walking, bending, and lifting of office materials up to 15 pounds.
Travel Requirements ● This position does not require regular travel as part of its primary responsibilities. However, occasional travel may be required, up to 10%, primarily for occasional off‑site meetings, training sessions, or company events. Travel, when necessary, will be communicated in advance and aligned with business needs.
EEO Statement UES is an Equal Opportunity Employer and is proud to recruit the most qualified candidates. Please see our full EEO Statement at the bottom of the page here
Salary Range USD $24.00 - $27.00 /Yr.
#J-18808-Ljbffr