Syracuse University
Executive Assistant – Senior Vice President for Business Development
Syracuse University is committed to delivering an exceptional student experience through vibrant, engaged campus communities. This position is based at the above campus location and requires regular in‑person presence to support our students, collaborate with colleagues, and contribute to our thriving academic environment.
Pay Range $62,500 – $70,000
Staff Level S5
FLSA Status Exempt
Hours Standard University business hours:
8:30am – 5:00pm (academic year)
8:00am – 4:30pm (summer)
Hours may vary based on operational needs.
Job Type Full‑time
Job Description The Executive Assistant supports the Senior Vice President for Business Development, coordinating administrative functions for Syracuse University Global. Responsibilities include scheduling, meeting preparation, project assignments, travel coordination, and office management. The Executive Assistant interacts with a broad constituency—university leadership, faculty, students, community leaders, and staff—manages unit‑wide projects, maintains confidentiality, and works in a high‑pressure, fast‑paced, time‑sensitive environment while projecting a calm, customer‑service focused demeanor.
Education and Experience
Bachelor’s degree and a minimum of 7 years of practical administrative and project management work experience in a business or higher education environment.
Skills and Knowledge
Ability to exercise independent judgment and discretion.
Exceptional organizational and interpersonal skills, including diplomacy, tact, discretion, and confidentiality.
Ability to organize workload and manage time with minimal supervision.
Problem‑solving and quick pivoting ability in a fast‑paced environment.
Proficiency with MS Office, Teams, Excel, PowerPoint, and Word.
Team player mindset, ability to build strong relationships across university departments.
Excellent oral and written communication, success managing multiple priorities and projects.
Accuracy and attention to detail.
Responsibilities
Provide executive‑level administrative assistance to the Senior Vice President for Business Development.
Manage day‑to‑day operations of the Senior Vice President’s Office and support overall administrative functions of Syracuse University Global.
Assist the Senior Vice President using tact, discretion, positivity, a team‑oriented attitude, and independent judgment.
Receive and screen phone calls, emails, mail, and visitors for the Senior Vice President in a highly confidential manner.
Manage the Senior Vice President’s calendar, scheduling appointments, and providing materials for meetings.
Organize and maintain all electronic and paper files and reference materials for easy retrieval.
Assist with management of unit‑wide projects.
Prioritize and schedule meetings and events independently.
Coordinate schedules with the SU Global leadership team as necessary; manage internal and external meetings including scheduling, travel, logistics, and taking detailed minutes when required.
Execute special projects assigned; coordinate budget and expenses with advisement from the Director of Administration & Budget.
Keep the Senior Vice President informed of upcoming commitments and responsibilities, following up as appropriate.
Use proactive approach to deliverables concerning issues and concerns addressed to the unit.
Serve as a resource for the SU Global unit, demonstrating efficiency, enthusiasm, and acumen in a fast‑paced environment.
Be available for calls, requests, and actions outside of standard business hours as needed.
Other duties as assigned.
Physical Requirements Not Applicable
Tools/Equipment Not Applicable
Application Instructions In addition to completing an online application, please attach a résumé and cover letter.
EEO Statement Syracuse University is an equal‑opportunity institution. The University prohibits discrimination and harassment based on race, color, creed, religion, sex, gender, national origin, citizenship, ethnicity, marital status, age, disability, sexual orientation, gender identity and gender expression, veteran status, or any other status protected by applicable law to the extent prohibited by law. This nondiscrimination policy covers admissions, employment, and access to and treatment in University programs, services, and activities.
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Pay Range $62,500 – $70,000
Staff Level S5
FLSA Status Exempt
Hours Standard University business hours:
8:30am – 5:00pm (academic year)
8:00am – 4:30pm (summer)
Hours may vary based on operational needs.
Job Type Full‑time
Job Description The Executive Assistant supports the Senior Vice President for Business Development, coordinating administrative functions for Syracuse University Global. Responsibilities include scheduling, meeting preparation, project assignments, travel coordination, and office management. The Executive Assistant interacts with a broad constituency—university leadership, faculty, students, community leaders, and staff—manages unit‑wide projects, maintains confidentiality, and works in a high‑pressure, fast‑paced, time‑sensitive environment while projecting a calm, customer‑service focused demeanor.
Education and Experience
Bachelor’s degree and a minimum of 7 years of practical administrative and project management work experience in a business or higher education environment.
Skills and Knowledge
Ability to exercise independent judgment and discretion.
Exceptional organizational and interpersonal skills, including diplomacy, tact, discretion, and confidentiality.
Ability to organize workload and manage time with minimal supervision.
Problem‑solving and quick pivoting ability in a fast‑paced environment.
Proficiency with MS Office, Teams, Excel, PowerPoint, and Word.
Team player mindset, ability to build strong relationships across university departments.
Excellent oral and written communication, success managing multiple priorities and projects.
Accuracy and attention to detail.
Responsibilities
Provide executive‑level administrative assistance to the Senior Vice President for Business Development.
Manage day‑to‑day operations of the Senior Vice President’s Office and support overall administrative functions of Syracuse University Global.
Assist the Senior Vice President using tact, discretion, positivity, a team‑oriented attitude, and independent judgment.
Receive and screen phone calls, emails, mail, and visitors for the Senior Vice President in a highly confidential manner.
Manage the Senior Vice President’s calendar, scheduling appointments, and providing materials for meetings.
Organize and maintain all electronic and paper files and reference materials for easy retrieval.
Assist with management of unit‑wide projects.
Prioritize and schedule meetings and events independently.
Coordinate schedules with the SU Global leadership team as necessary; manage internal and external meetings including scheduling, travel, logistics, and taking detailed minutes when required.
Execute special projects assigned; coordinate budget and expenses with advisement from the Director of Administration & Budget.
Keep the Senior Vice President informed of upcoming commitments and responsibilities, following up as appropriate.
Use proactive approach to deliverables concerning issues and concerns addressed to the unit.
Serve as a resource for the SU Global unit, demonstrating efficiency, enthusiasm, and acumen in a fast‑paced environment.
Be available for calls, requests, and actions outside of standard business hours as needed.
Other duties as assigned.
Physical Requirements Not Applicable
Tools/Equipment Not Applicable
Application Instructions In addition to completing an online application, please attach a résumé and cover letter.
EEO Statement Syracuse University is an equal‑opportunity institution. The University prohibits discrimination and harassment based on race, color, creed, religion, sex, gender, national origin, citizenship, ethnicity, marital status, age, disability, sexual orientation, gender identity and gender expression, veteran status, or any other status protected by applicable law to the extent prohibited by law. This nondiscrimination policy covers admissions, employment, and access to and treatment in University programs, services, and activities.
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