Robert Half
Job Description
Job Description
Company Overview:
We are a small, locally owned mortgage company known for our personalized service and deep community roots. Our team is close-knit, professional, and driven by a shared mission to help individuals and families achieve their homeownership goals. We are seeking a versatile and detail-oriented HR Administrator & Payroll Coordinator who can also provide light executive support to the Company President. This role is perfect for someone who enjoys wearing multiple hats and thrives in a dynamic, high-trust environment.
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Position Summary:
This multi-functional role supports daily HR operations, manages payroll, and provides administrative assistance to the President of the company. You will play a critical part in maintaining a compliant and positive work environment while ensuring the leadership team has the support needed to operate effectively. The ideal candidate is organized, discreet, proactive, and capable of handling multiple responsibilities with professionalism and confidentiality.
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Key Responsibilities:
Human Resources Administration
•Maintain employee records and personnel files, including licensing and continuing education documentation
•Assist with recruiting, interviewing, and onboarding new employees
•Coordinate new hire orientation
•Administer employee benefits, assist with enrollments, changes, and renewals
•Maintain employee time-off tracking, attendance records, and related documentation
•Help develop, update, and enforce company HR policies and procedures
•Provide guidance to staff on HR-related questions, policies, and compliance matters
•Ensure adherence to federal, state, and mortgage industry-specific employment laws and regulations
Payroll Coordination
•Process semimonthly payroll, including hourly, salaried, and commission-based employees
•Ensure proper classification and payment of W-2 and 1099 employees/contractors
•Prepare payroll reports and support year-end processes (W-2s, 1099s, etc.)
•Maintain strict confidentiality of payroll and financial data
Executive Support to Company President
•Help organize company meetings, events, and team-building activities
•Maintain contact lists, vendor records, and client follow-ups at the request of the President
Qualifications:
•2+ years of experience in HR and payroll administration, preferably in a small business or regulated
•Experience providing administrative support to senior leadership or executives
•Familiarity with payroll and HR software (GP Dynamics)
•Knowledge of state and federal employment laws; familiarity with mortgage industry compliance is a plus
•Exceptional organizational and time-management skills
•Ability to work independently and handle confidential information with discretion
•Strong written and verbal communication skills
•Proficient in Microsoft Office
•Associate or Bachelor's degree in HR, Business Administration, or a related field preferred
________________________________________
Compensation & Benefits:
•Competitive salary, based on experience
•[List benefits: Health insurance, PTO, 401(k), bonuses, etc., if applicable]Employee Relations, Human Resources (HR) Administration, Onboarding, Benefit Functions, HRIS - Human Resources Info Systems
We are a small, locally owned mortgage company known for our personalized service and deep community roots. Our team is close-knit, professional, and driven by a shared mission to help individuals and families achieve their homeownership goals. We are seeking a versatile and detail-oriented HR Administrator & Payroll Coordinator who can also provide light executive support to the Company President. This role is perfect for someone who enjoys wearing multiple hats and thrives in a dynamic, high-trust environment.
________________________________________
Position Summary:
This multi-functional role supports daily HR operations, manages payroll, and provides administrative assistance to the President of the company. You will play a critical part in maintaining a compliant and positive work environment while ensuring the leadership team has the support needed to operate effectively. The ideal candidate is organized, discreet, proactive, and capable of handling multiple responsibilities with professionalism and confidentiality.
________________________________________
Key Responsibilities:
Human Resources Administration
•Maintain employee records and personnel files, including licensing and continuing education documentation
•Assist with recruiting, interviewing, and onboarding new employees
•Coordinate new hire orientation
•Administer employee benefits, assist with enrollments, changes, and renewals
•Maintain employee time-off tracking, attendance records, and related documentation
•Help develop, update, and enforce company HR policies and procedures
•Provide guidance to staff on HR-related questions, policies, and compliance matters
•Ensure adherence to federal, state, and mortgage industry-specific employment laws and regulations
Payroll Coordination
•Process semimonthly payroll, including hourly, salaried, and commission-based employees
•Ensure proper classification and payment of W-2 and 1099 employees/contractors
•Prepare payroll reports and support year-end processes (W-2s, 1099s, etc.)
•Maintain strict confidentiality of payroll and financial data
Executive Support to Company President
•Help organize company meetings, events, and team-building activities
•Maintain contact lists, vendor records, and client follow-ups at the request of the President
Qualifications:
•2+ years of experience in HR and payroll administration, preferably in a small business or regulated
•Experience providing administrative support to senior leadership or executives
•Familiarity with payroll and HR software (GP Dynamics)
•Knowledge of state and federal employment laws; familiarity with mortgage industry compliance is a plus
•Exceptional organizational and time-management skills
•Ability to work independently and handle confidential information with discretion
•Strong written and verbal communication skills
•Proficient in Microsoft Office
•Associate or Bachelor's degree in HR, Business Administration, or a related field preferred
________________________________________
Compensation & Benefits:
•Competitive salary, based on experience
•[List benefits: Health insurance, PTO, 401(k), bonuses, etc., if applicable]Employee Relations, Human Resources (HR) Administration, Onboarding, Benefit Functions, HRIS - Human Resources Info Systems