Accounting Clerk Job at Golden State Bank in Upland

Job Summary

The Account Clerk provides accounting and operational support within the Finance Department of the Bank. This position is responsible for processing accounts payable activities, maintaining accurate financial records, and supporting general ledger and reconciliation functions. The Account Clerk works closely with the Controller and other internal departments to ensure transactions are recorded accurately, timely, and in compliance with Bank policies and regulatory requirements.

Essential Job Duties

• Perform the Bank’s accounts payable functions, including receiving and reviewing invoices and payment requests, ensuring proper documentation and approval, and accurately coding transactions to the appropriate general ledger accounts.
• Process check payments, credit memos, and electronic payments in accordance with Bank procedures and internal controls.
• Serve as the primary point of contact for vendors regarding invoice inquiries and payment status; research and resolve discrepancies in a timely manner.
• Prepare and process year-end IRS Form 1099 reporting in coordination with management and external vendors.
• Process employee expense reimbursements and ensure compliance with Bank expense policies.
• Administer corporate debit card programs, including reviewing monthly activity, uploading activity to the accounts payable system and processing reimbursements or allocations.
• Review, analyze, and verify invoices and expense reports for accuracy, completeness, and compliance with Bank policies.
• Perform vendor onboarding activities, including collecting required documentation, setting up vendors in the accounting system, and maintaining positive vendor relationships.
• Record and maintain fixed assets and prepaid expenses in the Bank’s accounting system, including asset setup, depreciation validation, disposals, and participation in annual physical inventory.
• Assist with the preparation of daily general ledger activity, management reports, and other accounting schedules as assigned.
• Maintain accurate accounting records by verifying, posting, and reconciling transactions in a timely manner, including callback verification where required.
• Prepare bank reconciliations and other operational reconciliations; research and resolve reconciling items in coordination with internal departments.
• Process intercompany transactions accurately and within established timelines.
• Participate in special projects and provide support for audits, examinations, and other departmental initiatives as needed.
• Maintain current job knowledge by participating in training and educational opportunities.
• Perform other related duties as assigned to support the Finance Department and the Bank’s overall objectives.

Core Competencies

Adaptability & Accountability: Adapts to changes in the work environment, manages competing demands, accepts criticism and feedback, changes approach or method to best fit the situation and takes responsibility for own actions.

Attendance & Punctuality: Schedules time off in advance, begins working on time, keeps absences within guidelines, ensures work responsibilities are covered when absent and arrives at meetings and appointments on time.

Analytical Skills: Synthesizes complex or diverse information, collects and researches data when necessary, identifies data relationships, designs workflows and procedures, analyzes assigned tasks, resources and workflow processes to prioritize projects and determine best way of meeting deadlines and requirements.

Communication: Expresses ideas and thoughts both verbally and in written form, exhibits good listening skills and comprehension, responds well to questions, writes clearly and informatively and edits work for spelling and grammar. Presents accurate numerical data effectively.

Judgment: Displays willingness to make decisions timely, exhibits sound and accurate judgment, supports and explains reasoning for decisions, includes appropriate people in decision-making process and takes responsibility for communication including what is heard.

Teamwork / Morale: Treats others with respect and courtesy, gives and welcomes feedback, inspires the trust of others, exhibits tact and consideration, displays positive outlook and pleasant manner, offers assistance and support to co-workers, works cooperatively in group situations Engages consistently in professional behavior.

Business Ethics: Works with integrity and ethically, upholds organizational values and abides by written policies.

Compliance: Within specified functional area of authority, is personally accountable to understand and ensure regulatory and policy compliance with state and federal requirements including but not limited to: all applicable consumer protection laws and regulations governing financial institutions, the Bank’s Bank Secrecy Act / Anti-Money Laundering and OFAC (BSA/AML/OFAC) in accordance with his/her respective job duties and responsibilities

Confidentiality: Maintains a high degree of confidentiality. When sending confidential electronic communications outside the internal Bank network, use [Secure] in the subject line.

Organization: Maintains continuous workflow to meet daily/weekly/monthly deadlines.

Job Qualifications

Must be able to perform all the essential duties of the position satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Solid understanding of general accounting principles, with an emphasis on accounts payable processes.
• Proficiency in Microsoft Office applications, particularly Excel, Word, and Outlook.
• High degree of accuracy and strong attention to detail in a deadline-driven environment.
• Associate degree in Accounting, Finance, Business Administration, or a related field preferred.
• Strong analytical, mathematical, verbal, and written communication skills.
• Demonstrated ability to track and monitor budgeted expenses with thoroughness and organization.
• Ability to establish and maintain effective working relationships with internal departments and external vendors.
• Strong work ethic, reliability, and excellent interpersonal skills.
• Minimum of one year of relevant experience in accounts payable or accounting functions preferred.

Computer & Software Skills

• Must have foundational computer skills including Microsoft Office Suite (Outlook, email and calendaring) and the Internet

Travel Occasional local travel

Additional Information

Min: $50,000 - $65,000/annually