Robert Half
Job Description
Job Description
We are looking for a highly organized and resourceful Executive Assistant to support senior leadership in Boston, Massachusetts. This is a Contract position where you will play a critical role in managing schedules, travel arrangements, and executive meetings while ensuring seamless daily operations. The ideal candidate will thrive in a fast-paced environment and demonstrate exceptional attention to detail.
Responsibilities:
• Manage and maintain executive calendars to ensure optimal scheduling and time management.
• Coordinate and arrange domestic and international travel plans, including booking flights, hotels, and transportation.
• Prepare and organize materials for executive meetings, ensuring all necessary documentation is available.
• Act as the primary point of contact for executives, addressing inquiries and resolving scheduling conflicts.
• Monitor and prioritize incoming communications, including emails and phone calls, to support efficient decision-making.
• Collaborate with internal teams to ensure smooth execution of administrative tasks and special projects.
• Draft and edit correspondence, reports, and presentations as needed.
• Ensure confidentiality and professionalism in handling sensitive information.
• Assist in planning and coordinating events or meetings, including logistics and catering.
• Provide general administrative support to senior executives to enhance productivity.• Proven experience as an Executive Assistant or in a similar administrative role.
• Strong organizational and time management skills with the ability to multitask effectively.
• Proficiency in calendar management and scheduling tools.
• Experience coordinating travel arrangements and handling complex itineraries.
• Excellent written and verbal communication skills.
• High level of professionalism and confidentiality when managing sensitive information.
• Proficient in Microsoft Office Suite and other relevant software applications.
• Ability to work independently and adapt to changing priorities.
Responsibilities:
• Manage and maintain executive calendars to ensure optimal scheduling and time management.
• Coordinate and arrange domestic and international travel plans, including booking flights, hotels, and transportation.
• Prepare and organize materials for executive meetings, ensuring all necessary documentation is available.
• Act as the primary point of contact for executives, addressing inquiries and resolving scheduling conflicts.
• Monitor and prioritize incoming communications, including emails and phone calls, to support efficient decision-making.
• Collaborate with internal teams to ensure smooth execution of administrative tasks and special projects.
• Draft and edit correspondence, reports, and presentations as needed.
• Ensure confidentiality and professionalism in handling sensitive information.
• Assist in planning and coordinating events or meetings, including logistics and catering.
• Provide general administrative support to senior executives to enhance productivity.• Proven experience as an Executive Assistant or in a similar administrative role.
• Strong organizational and time management skills with the ability to multitask effectively.
• Proficiency in calendar management and scheduling tools.
• Experience coordinating travel arrangements and handling complex itineraries.
• Excellent written and verbal communication skills.
• High level of professionalism and confidentiality when managing sensitive information.
• Proficient in Microsoft Office Suite and other relevant software applications.
• Ability to work independently and adapt to changing priorities.