Mack & Associates, Ltd. is hiring: Executive Assistant in Dallas

Pay Range: $30.00/hr - $40.00/hr

Job Overview

A leading management consulting firm in downtown Dallas, TX is seeking a versatile and driven Executive Assistant to join their dynamic team. This hybrid position offers the chance to work on site 3–4 days per week alongside a 20‑person project team, partnering directly with senior executives, including C‑suite leaders. It’s a fast‑paced, rewarding role where no two days are the same—and where your impact will be felt across a high‑profile initiative. This long‑term temporary assignment starts immediately and offers a competitive hourly rate of $30–$40/hour, depending on experience. Mack & Associates also provides comprehensive benefits, including medical coverage, PTO, and a 401(k) plan.

Key Responsibilities of the Executive Assistant

• Provide high‑level scheduling and coordination support for a multi‑million‑dollar, long‑term engagement with a major company.
• Serve as a key liaison between multiple organizations to ensure seamless communication and collaboration.
• Manage complex executive and project team calendars, balancing priorities and coordinating across time zones and stakeholder groups.
• Proactively identify and resolve scheduling conflicts by negotiating meeting times, reallocating participants, and escalating as needed.
• Coordinate meeting logistics, including booking rooms, confirming attendance, and maintaining accurate schedules.
• Track team availability and time off to ensure proper coverage and identify potential scheduling gaps.
• Partner closely with other Executive Assistants and administrative staff to promote strong communication and teamwork.
• Represent the company professionally in all interactions with senior‑level executives, including direct contact with C‑suite leaders.
• Communicate updates and schedule changes clearly and efficiently to project teams and leadership.
• Maintain exceptional attention to detail and accuracy in all scheduling and coordination tasks.
• Work on site in downtown Dallas, TX approximately 3–4 days per week in a hybrid capacity.
• Adhere to a standard 40‑hour workweek (typically 9 AM–6 PM, with flexibility), obtaining advance approval for any overtime.

Qualifications of the Executive Assistant

• 5+ years of experience providing executive‑level administrative or scheduling support in a complex, fast‑paced, and matrixed environment.
• Proven ability to manage high‑volume, multi‑stakeholder calendars with precision, discretion, and professionalism.
• Exceptional communication and interpersonal skills, with the ability to build rapport and collaborate effectively across multiple organizations.
• Demonstrated success in negotiating priorities and managing sensitive scheduling conflicts among senior leaders.
• Strong organizational skills with impeccable attention to detail and follow‑through.
• Experience coordinating meetings and communications with C‑suite executives, ideally within large corporate or client‑facing environments.
• Ability to exercise sound judgment, maintain confidentiality, and represent the organization with professionalism.
• Proficiency in Microsoft Outlook, Teams, and other scheduling or collaboration tools.
• Flexibility to adjust working hours when necessary and willingness to obtain prior approval for overtime.
• Successful completion of a background check required.

Benefits

Mack & Associates provides medical coverage, paid time off (PTO), and a 401(k) plan.

Location: Downtown Dallas, TX

Employment Type: Temporary

Seniority Level: Not Applicable

Job Function: Administrative

Industry: Professional Services