Arize AI, Inc
Executive Assistant-Office Manager General & Administrative San Francisco
Arize AI, Inc, San Francisco, California, United States, 94199
AI is rapidly transforming the world. As generative AI reshapes industries, teams need powerful ways to monitor, troubleshoot, and optimize their AI systems. That’s where we come in.
Arize AI is the leading AI & Agent Engineering observability and evaluation platform , empowering AI engineers to ship high-performing, reliable agents and applications. From first prototype to production scale, Arize AX unifies build, test, and run in a single workspace—so teams can ship faster with confidence.
We’re a
Series C
company backed by top-tier investors, with
over $135M in funding
and a rapidly growing customer base of
150+ leading enterprises and Fortune 500 companies . Customers like Booking.com, Uber, Siemens, and PepsiCo leverage Arize to deliver AI that works.
About Arize AI Arize AI is the leading machine learning observability platform, helping companies monitor, troubleshoot, and improve their ML and LLM models in production. We work with innovative teams building the future of AI across industries.
The Role We're seeking a dynamic Executive Assistant & Office Manager to support our leadership team and create an exceptional office environment. This dual role combines high‑level executive support with hands‑on office management, requiring someone who thrives in a fast‑paced, collaborative environment and can seamlessly shift between strategic tasks and operational details.
What You'll Do Executive Support
Provide comprehensive administrative support to executive team members
Manage complex calendars, schedule meetings across multiple time zones, and coordinate travel arrangements
Prepare meeting materials, presentations, and correspondence
Handle confidential information with discretion and professionalism
Act as a liaison between executives and internal/external stakeholders
Assist with special projects and research as needed
Office Management
Serve as the primary point of contact for office operations and vendor relationships
Manage office supplies, equipment, and facilities to ensure a smoothly functioning workspace
Coordinate with building management on maintenance, security, and space planning
Oversee office budget
Create and maintain office policies, procedures and access
Plan and execute team gatherings, happy hours, and social events that build community
Foster a welcoming, inclusive office culture that reflects Arize's values
What We're Looking For Required Qualifications
3+ years of experience in executive assistant and/or office management roles
Exceptional organizational skills with ability to manage multiple priorities simultaneously
Outstanding written and verbal communication skills
Proactive problem‑solver who anticipates needs and takes initiative
Strong interpersonal skills and ability to build relationships at all levels
High level of discretion, integrity, and professionalism
Proficiency in Google Workspace, Slack, and standard office software
Comfortable with ambiguity and adapting in a fast‑growing startup environment
Preferred Qualifications
Experience in tech startups or fast‑paced environments
Event planning experience
Familiarity with expense management tools (Expensify, Brex, etc.)
Experience supporting C‑level executives
Knowledge of AI/ML industry (helpful but not required)
What Makes You Stand Out
You're energized by variety and enjoy wearing multiple hats
You have a knack for creating order out of chaos
You bring warmth and positivity to everything you do
You're resourceful and find creative solutions to challenges
You take pride in the details while keeping the big picture in mind
You thrive on making others successful
Work Schedule This role requires 4 days per week in our Bay Area office to effectively support executives and manage office operations. We offer flexibility on specific days based on business needs and team schedules. The salary range for this role is $100,000.00 – $150,000.00 per year based on experience.
More About Arize Arize’s mission is to make the world’s AI work—and work for people. Our founders came together through a shared frustration: while investments in AI are growing rapidly across every industry, organizations face a critical challenge—understanding whether AI is performing and how to improve it at scale.
Arize’s mission is to make AI work and make it work for the people, and we hope to make an impact in bias industry‑wide. We actively work to create a culture where everyone can contribute positively.
Arize is committed to equal opportunity employment. All qualified applicants will receive consideration regardless of race, color, religion, national origin, gender identity, sexual orientation, disability, veteran status, age, or other protected characteristics.
#J-18808-Ljbffr
Arize AI is the leading AI & Agent Engineering observability and evaluation platform , empowering AI engineers to ship high-performing, reliable agents and applications. From first prototype to production scale, Arize AX unifies build, test, and run in a single workspace—so teams can ship faster with confidence.
We’re a
Series C
company backed by top-tier investors, with
over $135M in funding
and a rapidly growing customer base of
150+ leading enterprises and Fortune 500 companies . Customers like Booking.com, Uber, Siemens, and PepsiCo leverage Arize to deliver AI that works.
About Arize AI Arize AI is the leading machine learning observability platform, helping companies monitor, troubleshoot, and improve their ML and LLM models in production. We work with innovative teams building the future of AI across industries.
The Role We're seeking a dynamic Executive Assistant & Office Manager to support our leadership team and create an exceptional office environment. This dual role combines high‑level executive support with hands‑on office management, requiring someone who thrives in a fast‑paced, collaborative environment and can seamlessly shift between strategic tasks and operational details.
What You'll Do Executive Support
Provide comprehensive administrative support to executive team members
Manage complex calendars, schedule meetings across multiple time zones, and coordinate travel arrangements
Prepare meeting materials, presentations, and correspondence
Handle confidential information with discretion and professionalism
Act as a liaison between executives and internal/external stakeholders
Assist with special projects and research as needed
Office Management
Serve as the primary point of contact for office operations and vendor relationships
Manage office supplies, equipment, and facilities to ensure a smoothly functioning workspace
Coordinate with building management on maintenance, security, and space planning
Oversee office budget
Create and maintain office policies, procedures and access
Plan and execute team gatherings, happy hours, and social events that build community
Foster a welcoming, inclusive office culture that reflects Arize's values
What We're Looking For Required Qualifications
3+ years of experience in executive assistant and/or office management roles
Exceptional organizational skills with ability to manage multiple priorities simultaneously
Outstanding written and verbal communication skills
Proactive problem‑solver who anticipates needs and takes initiative
Strong interpersonal skills and ability to build relationships at all levels
High level of discretion, integrity, and professionalism
Proficiency in Google Workspace, Slack, and standard office software
Comfortable with ambiguity and adapting in a fast‑growing startup environment
Preferred Qualifications
Experience in tech startups or fast‑paced environments
Event planning experience
Familiarity with expense management tools (Expensify, Brex, etc.)
Experience supporting C‑level executives
Knowledge of AI/ML industry (helpful but not required)
What Makes You Stand Out
You're energized by variety and enjoy wearing multiple hats
You have a knack for creating order out of chaos
You bring warmth and positivity to everything you do
You're resourceful and find creative solutions to challenges
You take pride in the details while keeping the big picture in mind
You thrive on making others successful
Work Schedule This role requires 4 days per week in our Bay Area office to effectively support executives and manage office operations. We offer flexibility on specific days based on business needs and team schedules. The salary range for this role is $100,000.00 – $150,000.00 per year based on experience.
More About Arize Arize’s mission is to make the world’s AI work—and work for people. Our founders came together through a shared frustration: while investments in AI are growing rapidly across every industry, organizations face a critical challenge—understanding whether AI is performing and how to improve it at scale.
Arize’s mission is to make AI work and make it work for the people, and we hope to make an impact in bias industry‑wide. We actively work to create a culture where everyone can contribute positively.
Arize is committed to equal opportunity employment. All qualified applicants will receive consideration regardless of race, color, religion, national origin, gender identity, sexual orientation, disability, veteran status, age, or other protected characteristics.
#J-18808-Ljbffr