WorkforceQA
Receptionist/Admin Assistant
– WorkforceQA
Location: Salt Lake City, Utah. Candidates must reside within a commutable distance of our office.
The Opportunity
Compliance Ally Leader WorkforceQA seeks a dynamic Receptionist / Administrative Assistant to assist and support our CEO and COO. This highly visible position requires impeccable professionalism and will directly interact with a variety of contacts inside and outside the organization. The successful candidate will be self‑motivated, quick‑thinking, have excellent writing & people skills, and be able to juggle diverse responsibilities with a strong emphasis on organization.
What you’ll be doing
Daily tasks: answering/routing phone calls on a multi‑line system, handling mail, signing for deliveries, shipping supplies and welcoming visitors with a smile.
Travel coordination: plan and organize aspects of executive travel, including booking client/prospect meetings, flights, accommodation, transportation, and creating detailed itineraries.
Communication management: handle emails and other forms of communication on behalf of the executive team, prioritizing and responding as needed.
Meeting preparation: prepare and distribute meeting agendas, documents, and presentations for the executive team’s meetings and speaking engagements.
Event planning: assist in planning and coordinating speaking engagements, workshops, seminars, and other events hosted or attended by the Executive team.
Administrative tasks: handle administrative duties such as document management, coordination, shipping.
Presentation development: assist in the creation and editing of presentations, reports, and educational materials for speaking engagements.
Confidentiality: maintain strict confidentiality of sensitive information and documents.
Time management: help the executive team optimize their time and focus on high‑priority tasks by handling routine and administrative responsibilities.
Liaison: serve as a liaison between the CEO and other team members, departments, or external parties, facilitating communication and collaboration.
Ad‑hoc projects: undertake special projects or tasks as assigned by the Executive Team or the CEO, which may vary based on their specific needs and goals.
Perform additional assigned duties such as picking up orders, handling personal mail, etc.
Job requirements
Relevant work experience (reception / administrative experience preferred, dependability and reliability paramount).
Advanced computer skills, including proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook) and internet research skills.
HubSpot / CRM experience preferred.
Ability to maintain confidentiality while handling sensitive information; follows established company policies and procedures.
Solid organizational and analytical skills including attention to detail.
Demonstrated ability to adapt to changes that require flexibility in schedule and around changing priorities.
High level of business acumen, professionalism, diplomacy, discretion, and sound judgment.
Excellent writing, proofreading, and editing skills.
Excellent customer service skills; strong phone etiquette and professionalism.
Proficiency with video conferencing services, audio‑visual equipment and other office equipment and tools.
Ability to quickly learn new programs and technology as needed.
Quick learner and self‑starter; positive and friendly attitude, go‑getter.
Ability to work well in a team environment.
High school (or equivalent) required.
What we offer
Medical, Dental & Vision insurance.
Life insurance, AD&D and Long‑Term Disability.
Voluntary Short‑Term Disability and Pet Insurance Discount Program.
401k with Company match.
Paid time off.
EAP.
Perks Program.
Acknowledgement Employment is contingent upon completing and passing a background check and drug test. WorkforceQA is an equal‑opportunity employer.
#J-18808-Ljbffr
– WorkforceQA
Location: Salt Lake City, Utah. Candidates must reside within a commutable distance of our office.
The Opportunity
Compliance Ally Leader WorkforceQA seeks a dynamic Receptionist / Administrative Assistant to assist and support our CEO and COO. This highly visible position requires impeccable professionalism and will directly interact with a variety of contacts inside and outside the organization. The successful candidate will be self‑motivated, quick‑thinking, have excellent writing & people skills, and be able to juggle diverse responsibilities with a strong emphasis on organization.
What you’ll be doing
Daily tasks: answering/routing phone calls on a multi‑line system, handling mail, signing for deliveries, shipping supplies and welcoming visitors with a smile.
Travel coordination: plan and organize aspects of executive travel, including booking client/prospect meetings, flights, accommodation, transportation, and creating detailed itineraries.
Communication management: handle emails and other forms of communication on behalf of the executive team, prioritizing and responding as needed.
Meeting preparation: prepare and distribute meeting agendas, documents, and presentations for the executive team’s meetings and speaking engagements.
Event planning: assist in planning and coordinating speaking engagements, workshops, seminars, and other events hosted or attended by the Executive team.
Administrative tasks: handle administrative duties such as document management, coordination, shipping.
Presentation development: assist in the creation and editing of presentations, reports, and educational materials for speaking engagements.
Confidentiality: maintain strict confidentiality of sensitive information and documents.
Time management: help the executive team optimize their time and focus on high‑priority tasks by handling routine and administrative responsibilities.
Liaison: serve as a liaison between the CEO and other team members, departments, or external parties, facilitating communication and collaboration.
Ad‑hoc projects: undertake special projects or tasks as assigned by the Executive Team or the CEO, which may vary based on their specific needs and goals.
Perform additional assigned duties such as picking up orders, handling personal mail, etc.
Job requirements
Relevant work experience (reception / administrative experience preferred, dependability and reliability paramount).
Advanced computer skills, including proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook) and internet research skills.
HubSpot / CRM experience preferred.
Ability to maintain confidentiality while handling sensitive information; follows established company policies and procedures.
Solid organizational and analytical skills including attention to detail.
Demonstrated ability to adapt to changes that require flexibility in schedule and around changing priorities.
High level of business acumen, professionalism, diplomacy, discretion, and sound judgment.
Excellent writing, proofreading, and editing skills.
Excellent customer service skills; strong phone etiquette and professionalism.
Proficiency with video conferencing services, audio‑visual equipment and other office equipment and tools.
Ability to quickly learn new programs and technology as needed.
Quick learner and self‑starter; positive and friendly attitude, go‑getter.
Ability to work well in a team environment.
High school (or equivalent) required.
What we offer
Medical, Dental & Vision insurance.
Life insurance, AD&D and Long‑Term Disability.
Voluntary Short‑Term Disability and Pet Insurance Discount Program.
401k with Company match.
Paid time off.
EAP.
Perks Program.
Acknowledgement Employment is contingent upon completing and passing a background check and drug test. WorkforceQA is an equal‑opportunity employer.
#J-18808-Ljbffr