Clarity Clinic, PLLC
Clarity Clinic is an interdisciplinary group private practice of Psychiatrists, Psychiatric Advanced Practice Providers (PAs, NPs), Psychologists, and Therapists. Our mission is to thoughtfully guide the whole person on their journey to find clarity and mental wellness by providing exceptional holistic care. Our staff of Psychiatrists, Advanced Practice Providers and Psychotherapists offer the latest medication, psychological assessment, and therapy treatment as we help guide our patients toward mental wellness and a balanced personal and professional lifestyle. Our team offers a broad range of specialties, services, and orientations to support and help all people regardless of their place in life. This multidisciplinary approach allows us to provide holistic care in psychiatry, psychotherapy and much more.
Job Title: Human Resources Coordinator
Position Type: Full-time
Department: Human Resources
Reports To: Director of People
FLSA Status: Non-Exempt
Hourly Pay Range: $23.00 - $30.00/hour
In this role, you will: The Human Resources Coordinator is responsible for supporting the daily execution and delivery of Human Resources core processes and initiatives at Clarity Clinic. This role focuses on onboarding, payroll administration, HRIS and ATS administration, employee records management, and general HR support that contributes to a consistent and positive employee experience across all locations. The HR Coordinator partners closely with the HR and Talent Acquisition teams to ensure accurate data, timely processing, and clear communication with employees and leaders.
Duties and Responsibilities: Onboarding and Employee Lifecycle
Coordinate the onboarding and orientation process for all new hires, serving as a primary point of contact for first day details and pre-employment requirements
Prepare and send offer and onboarding documentation as directed, ensuring completion and proper storage of required forms
Partner with Talent Acquisition and hiring managers to ensure a smooth handoff from accepted offer to start date
Assist with employee status changes, transfers, and terminations by processing related paperwork and system updates
Payroll and HRIS Administration
Support payroll preparation and processing, including data entry of new hires, status changes, terminations, and pay adjustments in the HRIS and payroll systems
Review timekeeping records for accuracy and coordinate with managers to resolve discrepancies prior to payroll processing
Maintain payroll and HRIS data integrity, including audits, troubleshooting, and working with internal partners to resolve issues
Employee Records and Compliance
Maintain electronic and physical employee records in accordance with legal and organizational requirements, including I-9 documentation, licenses, and certifications
Conduct periodic audits of employee files and system records to ensure compliance and accuracy
Assist with compliance reporting, such as annual filings, internal audits, and other HR reporting needs
HR Operations and Employee Support
Respond to employee and manager inquiries related to HR policies, benefits, payroll, and processes, escalating complex issues to HR leadership as appropriate
Assist with communication of HR programs, policies, and reminders through email, intranet, and other channels
Support HR projects such as engagement initiatives, benefit open enrollment, policy updates, and training logistics
Recruitment and Talent Acquisition Support
Post job openings to the ATS and external job boards as requested by Talent Acquisition
Assist with interview scheduling, candidate travel or virtual logistics, and communication templates
Help maintain accuracy of candidate and requisition information in the ATS and support recruiting metrics and reporting
Other
Generate and compile regular and ad hoc HR reports and dashboards to support decision making
Maintain confidentiality of sensitive employee information at all times
Perform other related duties as assigned to support the HR team and organizational priorities
Education, Experience, and Certifications
High School Diploma or equivalent required.
Bachelor’s degree and/or equivalent years of professional experience required.
1 to 3 years of experience in a Human Resources role or related administrative role preferred.
Experience in a healthcare or behavioral health organization preferred.
Qualifications and Skills
General knowledge of federal and state employment laws or willingness to learn quickly
Experience working with HRIS and ATS systems; Rippling experience preferred
Self-directed and process oriented with the ability to manage multiple tasks and priorities within a team environment
Excellent interpersonal, written, and verbal communication skills, including the ability to handle sensitive and confidential situations
Strong analytical skills with the ability to run and interpret reports and identify data discrepancies
High attention to detail with consistent and accurate data entry and document review
Proficiency with Microsoft Office or Google Workspace tools
Demonstrated commitment to customer service and responsiveness to employee and leader needs
Administration: Ensure timely and efficient completion of HR transactions and reporting while maintaining accuracy across systems and documents
Benefits Administration: Supports benefit related processes and assists employees with benefit related questions by directing them to appropriate resources
Employee Communications: Communicates clearly, respectfully, and professionally with employees and leaders, and contributes to internal HR communication efforts
Employee Relations Support: Handles routine employee questions and concerns with professionalism and escalates more complex issues appropriately
Onboarding: Facilitates key components of the new hire onboarding process, ensuring that new employees have the tools and information needed for a successful start
Payroll Accuracy: Supports payroll processing in a timely and accurate manner and partners with HR leadership and Finance to monitor data integrity
Payroll Compliance: Helps ensure adherence to payroll related policies, regulations, and procedures
Problem Solving: Uses critical thinking and resourcefulness to resolve issues, identify process improvements, and support employees and managers
Recruitment and Staffing Support: Assists with job postings, interview coordination, and candidate communication to support efficient hiring
System Management: Maintains HR systems data and supports resolution of data accuracy issues
Systems Reporting: Runs, reviews, and distributes HR reports and dashboards as requested
Physical Requirements The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this Job, the employee is regularly required to talk, hear, or effectively communicate with others. The employee is frequently required to stand, walk, sit, and use a keyboard. The employee must occasionally lift and/or move up to 25 pounds.
Other duties The above job description is not intended to be an all-inclusive list of duties and standards of the position. Incumbents will follow any other instructions and perform related duties, as assigned by their supervisor.
We celebrate diversity when it comes to all backgrounds and identities, and we encourage applications from minorities, LGBTQ+ individuals, candidates of all ages, and nontraditional backgrounds. Clarity Clinic an equal opportunity employer. We evaluate qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, and other legally protected characteristics.
Please stay alert to protect yourself from sophisticated job scams during the recruiting process. Only emails that come from claritychi.com are legitimate recruiting messages. Our HR Team will not send emails from other domains, or message you using WhatsApp or text messaging. We conduct all interviews by phone or video, and we will never ask you for money or to download software either during the interview process, credentialing or during our onboarding process. More tips from the FTC to avoid job scams: https://www.consumeraffairs.com/news/ftc-offers-tips-on-avoiding-job-scams-041321.html
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Job Title: Human Resources Coordinator
Position Type: Full-time
Department: Human Resources
Reports To: Director of People
FLSA Status: Non-Exempt
Hourly Pay Range: $23.00 - $30.00/hour
In this role, you will: The Human Resources Coordinator is responsible for supporting the daily execution and delivery of Human Resources core processes and initiatives at Clarity Clinic. This role focuses on onboarding, payroll administration, HRIS and ATS administration, employee records management, and general HR support that contributes to a consistent and positive employee experience across all locations. The HR Coordinator partners closely with the HR and Talent Acquisition teams to ensure accurate data, timely processing, and clear communication with employees and leaders.
Duties and Responsibilities: Onboarding and Employee Lifecycle
Coordinate the onboarding and orientation process for all new hires, serving as a primary point of contact for first day details and pre-employment requirements
Prepare and send offer and onboarding documentation as directed, ensuring completion and proper storage of required forms
Partner with Talent Acquisition and hiring managers to ensure a smooth handoff from accepted offer to start date
Assist with employee status changes, transfers, and terminations by processing related paperwork and system updates
Payroll and HRIS Administration
Support payroll preparation and processing, including data entry of new hires, status changes, terminations, and pay adjustments in the HRIS and payroll systems
Review timekeeping records for accuracy and coordinate with managers to resolve discrepancies prior to payroll processing
Maintain payroll and HRIS data integrity, including audits, troubleshooting, and working with internal partners to resolve issues
Employee Records and Compliance
Maintain electronic and physical employee records in accordance with legal and organizational requirements, including I-9 documentation, licenses, and certifications
Conduct periodic audits of employee files and system records to ensure compliance and accuracy
Assist with compliance reporting, such as annual filings, internal audits, and other HR reporting needs
HR Operations and Employee Support
Respond to employee and manager inquiries related to HR policies, benefits, payroll, and processes, escalating complex issues to HR leadership as appropriate
Assist with communication of HR programs, policies, and reminders through email, intranet, and other channels
Support HR projects such as engagement initiatives, benefit open enrollment, policy updates, and training logistics
Recruitment and Talent Acquisition Support
Post job openings to the ATS and external job boards as requested by Talent Acquisition
Assist with interview scheduling, candidate travel or virtual logistics, and communication templates
Help maintain accuracy of candidate and requisition information in the ATS and support recruiting metrics and reporting
Other
Generate and compile regular and ad hoc HR reports and dashboards to support decision making
Maintain confidentiality of sensitive employee information at all times
Perform other related duties as assigned to support the HR team and organizational priorities
Education, Experience, and Certifications
High School Diploma or equivalent required.
Bachelor’s degree and/or equivalent years of professional experience required.
1 to 3 years of experience in a Human Resources role or related administrative role preferred.
Experience in a healthcare or behavioral health organization preferred.
Qualifications and Skills
General knowledge of federal and state employment laws or willingness to learn quickly
Experience working with HRIS and ATS systems; Rippling experience preferred
Self-directed and process oriented with the ability to manage multiple tasks and priorities within a team environment
Excellent interpersonal, written, and verbal communication skills, including the ability to handle sensitive and confidential situations
Strong analytical skills with the ability to run and interpret reports and identify data discrepancies
High attention to detail with consistent and accurate data entry and document review
Proficiency with Microsoft Office or Google Workspace tools
Demonstrated commitment to customer service and responsiveness to employee and leader needs
Administration: Ensure timely and efficient completion of HR transactions and reporting while maintaining accuracy across systems and documents
Benefits Administration: Supports benefit related processes and assists employees with benefit related questions by directing them to appropriate resources
Employee Communications: Communicates clearly, respectfully, and professionally with employees and leaders, and contributes to internal HR communication efforts
Employee Relations Support: Handles routine employee questions and concerns with professionalism and escalates more complex issues appropriately
Onboarding: Facilitates key components of the new hire onboarding process, ensuring that new employees have the tools and information needed for a successful start
Payroll Accuracy: Supports payroll processing in a timely and accurate manner and partners with HR leadership and Finance to monitor data integrity
Payroll Compliance: Helps ensure adherence to payroll related policies, regulations, and procedures
Problem Solving: Uses critical thinking and resourcefulness to resolve issues, identify process improvements, and support employees and managers
Recruitment and Staffing Support: Assists with job postings, interview coordination, and candidate communication to support efficient hiring
System Management: Maintains HR systems data and supports resolution of data accuracy issues
Systems Reporting: Runs, reviews, and distributes HR reports and dashboards as requested
Physical Requirements The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this Job, the employee is regularly required to talk, hear, or effectively communicate with others. The employee is frequently required to stand, walk, sit, and use a keyboard. The employee must occasionally lift and/or move up to 25 pounds.
Other duties The above job description is not intended to be an all-inclusive list of duties and standards of the position. Incumbents will follow any other instructions and perform related duties, as assigned by their supervisor.
We celebrate diversity when it comes to all backgrounds and identities, and we encourage applications from minorities, LGBTQ+ individuals, candidates of all ages, and nontraditional backgrounds. Clarity Clinic an equal opportunity employer. We evaluate qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, and other legally protected characteristics.
Please stay alert to protect yourself from sophisticated job scams during the recruiting process. Only emails that come from claritychi.com are legitimate recruiting messages. Our HR Team will not send emails from other domains, or message you using WhatsApp or text messaging. We conduct all interviews by phone or video, and we will never ask you for money or to download software either during the interview process, credentialing or during our onboarding process. More tips from the FTC to avoid job scams: https://www.consumeraffairs.com/news/ftc-offers-tips-on-avoiding-job-scams-041321.html
#J-18808-Ljbffr