Town of Matthews
Town Hall
232 Matthews Station Street
Matthews, NC 28105, USA
The Town of Matthews offers a comprehensive benefits package including bilingual incentive pay, vacation and sick leave, increased vacation accrual for qualified service with another government agency, shared sick leave, medical insurance, paid parental leave, health reimbursement account (HRA), dental plan, vision insurance, North Carolina Local Government Employees Retirement Plan, 457 and 401K Retirement Accounts, flexible medical & dependent care spending accounts, EAP, group and voluntary life insurance & AD&D, short-term disability, long-term disability, accident plans, hospital indemnity plans, and critical illness insurance, and tuition reimbursement.
FLSA Status: Exempt
Full Position Salary Grade Range: $87,729 - $135,980
If selected for the position, the hiring range is $87,729 - $111,854 (based on qualifications and experience)
POSITION SUMMARY
Performs complex professional and administrative work in assisting with the planning, organizing, and directing the financial day-to-day activities of the Town. This work is performed under the general supervision of the Finance Director and in accordance with established municipal finance procedures, local ordinances, and North Carolina General Statutes governing the responsibilities of local government financial operations and is evaluated through conferences, reports, and by an independent audit of financial records.
ESSENTIAL FUNCTIONS
(The duties listed below are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related, or a logical assignment to the class.)
Assist the Finance Director in the overall administration and leadership of the Finance Department; provide financial management through the administration of financials, accounts payable, purchasing and contracts, payroll, billing, and collections through management of the Town’s financial resources and best practices; serve in the absence of the Finance Director.
Oversee coordination and preparation for the annual audit as well as the preparation and distribution of the ACFR.
Plan, implement, and evaluate financial operations.
Supervise finance staff by assigning tasks, monitoring performance, and overseeing daily financial/payroll operations of staff.
Post daily transactions, journal entries, amendments, deposits, disbursements, tax receipts, and other documents to the general ledger; review and reconcile monthly bank statements and general ledger; perform transfers, wires, and other online banking procedures.
Post daily cash reconciliation; monitor online bank accounts and analyze cash flow and line items; transfer funds to various accounts as needed; send check files to online bank accounts; balance deposits against various records.
Compile and prepare a wide variety of monthly, quarterly, and annual records and reports; process electronic payments.
Responsible for grant and asset forfeiture accounting, to include tracking, analysis, reconciliation, and audit reporting; ensure reimbursement requests and reports are processed accurately following time requirements.
Assist with the Capital Improvement Plan (CIP) by analyzing and reconciling projects; establish and maintain an accurate database of the CIP, including maintaining construction in progress data for the annual audit.
Review and approve Accounts Payable (AP).
Perform analysis of assets and liabilities to assess financial health, identify trends, and support accurate reporting.
Assist with the annual audit by preparing documentation, responding to auditor requests, and ensuring compliance with internal controls and financial reporting standards.
Assist with various postings, printing, and calculating of accounts for monthly, quarterly, and year-end closing, budget figures, and budget amendments.
Generate a variety of spreadsheets and graphics depicting financial conditions and status, including cash flow analysis and analysis of expenditures and revenues.
Provide financial analysis, problem-solving, and other support to various departmental inquiries and other financial staff; create a variety of spreadsheets for analysis and record keeping.
Assist with annual budget development, including research, compiling information, attending budget meetings with departments, attending budget workshops with the Board, creating the annual budget book, etc.
Present financial information to the Leadership Team and the Board.
Maintain the Finance Department page on the Town’s website.
Provide technical guidance and training to other staff.
Assist with heavy workloads and fill in for other absent staff members.
Performs related duties as required.
KNOWLEDGE, SKILLS, AND ABILITIES
(The knowledge, skills, and abilities listed in this specification are representative of the class but are not an all-inclusive list.)
Knowledge of professional governmental accounting principles and practices.
Knowledge of laws, general statutes, rules, and regulations governing specific municipal accounting tasks.
Considerable knowledge of the application of information technology to financial analyses and record keeping, including special financial software, spreadsheets, databases, etc.
Considerable knowledge of the organization and functions of Town government and the financial issues that impact them.
Knowledge of governmental budgeting principles and practices.
Knowledge of laws and regulations related to fixed assets.
Skill in collaborative conflict resolution and problem solving.
Skill in internal customer service excellence.
Skill in financial and interpretive analysis.
Ability to compile, evaluate, and reconcile a variety of accounting records and reports.
Ability to solve problems, format and analyze financial records and reports, and organize work for efficient processing.
Ability to set effective work priorities and meet established deadlines.
Ability to perform a variety of fiscal or accounting functions and to change priorities quickly and maintain a high accuracy level.
Ability to communicate financial and budgetary principles and practices with staff.
Ability to communicate effectively in oral and written forms.
Ability to perform accounting processes with appropriate speed and accuracy.
Ability to develop and maintain working relationships with a variety of people, including vendors, the general public, and other employees and supervisors, and to provide technical guidance to others.
PHYSICAL REQUIREMENTS
Must be able to physically perform the basic life operational functions of stooping, kneeling, crouching, reaching, walking, pushing, pulling, lifting, feeling, talking, hearing, and repetitive motions.
Must be able to perform sedentary work, exerting up to 10 pounds of force occasionally, and/or a negligible amount of force frequently and constantly to carry or move objects in various lifting positions, such as overhead, chest height, etc.
Must possess the visual acuity to work with data and figures, operate a computer and related equipment, and ability to read to comprehend written material and make inferences from the contents; use of both hands and fingers with dexterity to complete daily work assignments.
WORKING ENVIRONMENT
This position is primarily based in an office environment. Employees will work in a setting that includes standard office equipment such as computers, telephones, printers, and other office technology. The workspace is typically climate-controlled, but employees may encounter fluctuations in temperature depending on building conditions. Employees are expected to maintain a clean, organized, and safe work area, adhering to health and safety guidelines, including but not limited to ergonomics, emergency procedures, and general workplace conduct, to prevent accidents or injuries. While most tasks involve sedentary work, there may be occasional requirements for standing, walking, or lifting light materials. This position is subject to all State and Federal OSHA regulations, including but not limited to the following: bloodborne pathogens, hazard communication/GHS, personal protective equipment, slips, trips, and falls, etc.
EDUCATION AND EXPERIENCE REQUIREMENTS
Bachelor’s Degree from an accredited four-year college or university in Accounting, Business, Public Administration, or related field.
At least five (5) years of progressive professional experience in finance, accounting, or a related field, to include supervisory experience, with a demonstrated ability in analyzing financial data, supporting budgeting processes, and ensuring compliance with internal controls. Public sector experience preferred.
CERTIFICATE AND LICENSE REQUIREMENTS
Must possess or be able to obtain NC Local Government Finance Officer certification.
Must be able to be bonded in the State of North Carolina.
Must possess or be able to obtain a valid North Carolina Driver's License within 60 days of employment with a safe driving record. (If you possess a South Carolina Driver’s License and maintain residence in South Carolina, you are not required to obtain a North Carolina Driver’s License).
CONDITIONS OF EMPLOYMENT
The Town of Matthews requires background checks to be conducted on the final candidate(s) applying for any position with the Town of Matthews. For this position, final candidates must pass a background process, including but not limited to work history verification, professional/personal reference checks, pre-employment drug screening, criminal background checks, driving record checks, etc. During the selection process, candidates may be asked to take a skills test and/or participate in other assessments.
SUPPLEMENTAL INFORMATION
All job requirements are subject to possible revision to reflect changes in the position requirements or to reasonably accommodate individuals with disabilities.
The Town of Matthews is an Equal Opportunity Employer. The Town of Matthews provides equal employment opportunities to all employees and job applicants and prohibits discrimination on the basis of race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity, or expression, or any other characteristic protected by federal, state, or local laws in all terms and conditions of employment.
The Town of Matthews is an at-will employer.
Equal Opportunity Employer This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.
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The Town of Matthews offers a comprehensive benefits package including bilingual incentive pay, vacation and sick leave, increased vacation accrual for qualified service with another government agency, shared sick leave, medical insurance, paid parental leave, health reimbursement account (HRA), dental plan, vision insurance, North Carolina Local Government Employees Retirement Plan, 457 and 401K Retirement Accounts, flexible medical & dependent care spending accounts, EAP, group and voluntary life insurance & AD&D, short-term disability, long-term disability, accident plans, hospital indemnity plans, and critical illness insurance, and tuition reimbursement.
FLSA Status: Exempt
Full Position Salary Grade Range: $87,729 - $135,980
If selected for the position, the hiring range is $87,729 - $111,854 (based on qualifications and experience)
POSITION SUMMARY
Performs complex professional and administrative work in assisting with the planning, organizing, and directing the financial day-to-day activities of the Town. This work is performed under the general supervision of the Finance Director and in accordance with established municipal finance procedures, local ordinances, and North Carolina General Statutes governing the responsibilities of local government financial operations and is evaluated through conferences, reports, and by an independent audit of financial records.
ESSENTIAL FUNCTIONS
(The duties listed below are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related, or a logical assignment to the class.)
Assist the Finance Director in the overall administration and leadership of the Finance Department; provide financial management through the administration of financials, accounts payable, purchasing and contracts, payroll, billing, and collections through management of the Town’s financial resources and best practices; serve in the absence of the Finance Director.
Oversee coordination and preparation for the annual audit as well as the preparation and distribution of the ACFR.
Plan, implement, and evaluate financial operations.
Supervise finance staff by assigning tasks, monitoring performance, and overseeing daily financial/payroll operations of staff.
Post daily transactions, journal entries, amendments, deposits, disbursements, tax receipts, and other documents to the general ledger; review and reconcile monthly bank statements and general ledger; perform transfers, wires, and other online banking procedures.
Post daily cash reconciliation; monitor online bank accounts and analyze cash flow and line items; transfer funds to various accounts as needed; send check files to online bank accounts; balance deposits against various records.
Compile and prepare a wide variety of monthly, quarterly, and annual records and reports; process electronic payments.
Responsible for grant and asset forfeiture accounting, to include tracking, analysis, reconciliation, and audit reporting; ensure reimbursement requests and reports are processed accurately following time requirements.
Assist with the Capital Improvement Plan (CIP) by analyzing and reconciling projects; establish and maintain an accurate database of the CIP, including maintaining construction in progress data for the annual audit.
Review and approve Accounts Payable (AP).
Perform analysis of assets and liabilities to assess financial health, identify trends, and support accurate reporting.
Assist with the annual audit by preparing documentation, responding to auditor requests, and ensuring compliance with internal controls and financial reporting standards.
Assist with various postings, printing, and calculating of accounts for monthly, quarterly, and year-end closing, budget figures, and budget amendments.
Generate a variety of spreadsheets and graphics depicting financial conditions and status, including cash flow analysis and analysis of expenditures and revenues.
Provide financial analysis, problem-solving, and other support to various departmental inquiries and other financial staff; create a variety of spreadsheets for analysis and record keeping.
Assist with annual budget development, including research, compiling information, attending budget meetings with departments, attending budget workshops with the Board, creating the annual budget book, etc.
Present financial information to the Leadership Team and the Board.
Maintain the Finance Department page on the Town’s website.
Provide technical guidance and training to other staff.
Assist with heavy workloads and fill in for other absent staff members.
Performs related duties as required.
KNOWLEDGE, SKILLS, AND ABILITIES
(The knowledge, skills, and abilities listed in this specification are representative of the class but are not an all-inclusive list.)
Knowledge of professional governmental accounting principles and practices.
Knowledge of laws, general statutes, rules, and regulations governing specific municipal accounting tasks.
Considerable knowledge of the application of information technology to financial analyses and record keeping, including special financial software, spreadsheets, databases, etc.
Considerable knowledge of the organization and functions of Town government and the financial issues that impact them.
Knowledge of governmental budgeting principles and practices.
Knowledge of laws and regulations related to fixed assets.
Skill in collaborative conflict resolution and problem solving.
Skill in internal customer service excellence.
Skill in financial and interpretive analysis.
Ability to compile, evaluate, and reconcile a variety of accounting records and reports.
Ability to solve problems, format and analyze financial records and reports, and organize work for efficient processing.
Ability to set effective work priorities and meet established deadlines.
Ability to perform a variety of fiscal or accounting functions and to change priorities quickly and maintain a high accuracy level.
Ability to communicate financial and budgetary principles and practices with staff.
Ability to communicate effectively in oral and written forms.
Ability to perform accounting processes with appropriate speed and accuracy.
Ability to develop and maintain working relationships with a variety of people, including vendors, the general public, and other employees and supervisors, and to provide technical guidance to others.
PHYSICAL REQUIREMENTS
Must be able to physically perform the basic life operational functions of stooping, kneeling, crouching, reaching, walking, pushing, pulling, lifting, feeling, talking, hearing, and repetitive motions.
Must be able to perform sedentary work, exerting up to 10 pounds of force occasionally, and/or a negligible amount of force frequently and constantly to carry or move objects in various lifting positions, such as overhead, chest height, etc.
Must possess the visual acuity to work with data and figures, operate a computer and related equipment, and ability to read to comprehend written material and make inferences from the contents; use of both hands and fingers with dexterity to complete daily work assignments.
WORKING ENVIRONMENT
This position is primarily based in an office environment. Employees will work in a setting that includes standard office equipment such as computers, telephones, printers, and other office technology. The workspace is typically climate-controlled, but employees may encounter fluctuations in temperature depending on building conditions. Employees are expected to maintain a clean, organized, and safe work area, adhering to health and safety guidelines, including but not limited to ergonomics, emergency procedures, and general workplace conduct, to prevent accidents or injuries. While most tasks involve sedentary work, there may be occasional requirements for standing, walking, or lifting light materials. This position is subject to all State and Federal OSHA regulations, including but not limited to the following: bloodborne pathogens, hazard communication/GHS, personal protective equipment, slips, trips, and falls, etc.
EDUCATION AND EXPERIENCE REQUIREMENTS
Bachelor’s Degree from an accredited four-year college or university in Accounting, Business, Public Administration, or related field.
At least five (5) years of progressive professional experience in finance, accounting, or a related field, to include supervisory experience, with a demonstrated ability in analyzing financial data, supporting budgeting processes, and ensuring compliance with internal controls. Public sector experience preferred.
CERTIFICATE AND LICENSE REQUIREMENTS
Must possess or be able to obtain NC Local Government Finance Officer certification.
Must be able to be bonded in the State of North Carolina.
Must possess or be able to obtain a valid North Carolina Driver's License within 60 days of employment with a safe driving record. (If you possess a South Carolina Driver’s License and maintain residence in South Carolina, you are not required to obtain a North Carolina Driver’s License).
CONDITIONS OF EMPLOYMENT
The Town of Matthews requires background checks to be conducted on the final candidate(s) applying for any position with the Town of Matthews. For this position, final candidates must pass a background process, including but not limited to work history verification, professional/personal reference checks, pre-employment drug screening, criminal background checks, driving record checks, etc. During the selection process, candidates may be asked to take a skills test and/or participate in other assessments.
SUPPLEMENTAL INFORMATION
All job requirements are subject to possible revision to reflect changes in the position requirements or to reasonably accommodate individuals with disabilities.
The Town of Matthews is an Equal Opportunity Employer. The Town of Matthews provides equal employment opportunities to all employees and job applicants and prohibits discrimination on the basis of race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity, or expression, or any other characteristic protected by federal, state, or local laws in all terms and conditions of employment.
The Town of Matthews is an at-will employer.
Equal Opportunity Employer This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.
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