Husch Blackwell
Join to apply for the
Office Administration Coordinator
role at
Husch Blackwell
About the Firm Husch Blackwell LLP is a full-service litigation and business law firm with multiple locations across the United States. We believe diverse, equitable, and inclusive teams lead to better outcomes.
Position Overview The
Office Administration Coordinator
provides essential onsite support in administrative and operational areas. This full‑time onsite role is located in the Denver, CO office.
Responsibilities
Help create a positive, welcoming, collegial environment by exhibiting strong adherence to customer service best practices.
Work successfully in a team environment, solving problems, communicating positively, and supporting the success of the local office, the Firm, and various teams.
Demonstrate professional written and verbal communication, proofreading, and organizational skills.
Edit, proofread, maintain and/or revise documents as needed, including Excel, Word, Adobe, and PowerPoint.
Process, save, search and retrieve documents using the document management software.
Operate office equipment including PCs, printers, phones, copiers, facsimiles, and typewriters.
Scan, save, manipulate, and email documents.
Schedule conference rooms and coordinate meetings including Outlook calendaring, EMS, and other technologies; arrange complex, multi‑location meetings which may require videoconferencing and web‑based participation.
Process expenses, expense reimbursements, check requests, and invoices via accounting software.
Understand local office emergency procedures; respond appropriately if an emergency arises and serve on the local office emergency preparedness and safety team.
Provide backup for other Office Administrative Coordinators in the local office, including front desk/conference room coverage.
Front Desk Focus
Greet internal and external visitors and offer hospitality.
Create a welcoming environment by maintaining the lobby and common areas.
Be familiar with guests scheduled to be in the office.
Monitor security of lobby area by remaining in the immediate vicinity when the doors are unlocked.
Distribute and manage technology devices and security badges to internal visitors.
Validate parking, if applicable, to clients and guests.
Maintain various logs including: deliveries received at front desk, visitor log, parking validation log, parking reimbursement log, vendor/visitor access card log.
Answer and direct calls.
Enter work orders into Landlord/Tenant Portals if applicable.
Run daily conference room reports and monitor conference room reservation system.
Follow up on meeting reservations and take proactive measures to ensure meetings are set up properly.
Resolve conference room scheduling conflicts utilizing all available resources.
Serve on AtHoc team as an Alert Publisher and Accountability Officer.
Conference Room Focus
Coordinate catering orders for meetings and communicate orders to the onsite team.
Be aware of dietary restrictions and preferences.
Assist with client and Firm-sponsored special events hosted on‑site.
Attend and provide support for after‑hours Firm-sponsored special events hosted on‑site.
Communicate hospitality set‑ups, catering, and audio‑visual needs to responsible staff.
Office Services Focus
Accurate and timely collection, sorting, logging, scanning, and distribution of incoming mail and packages.
Operate USPS machine, including running correct postage, certified and other special mailings.
Understand rates and service offerings through PS Ship, Pitney Bowes, USPS, FedEx, UPS; make recommendations.
Assist internal customers with online FedEx accounts and other air bills.
Hand delivery of certified, registered, or Express mail packages to the post office.
Administrative Support Team (AST)
Assist with typing and revising documents.
Process expenses, expense reimbursements, check requests, and invoices via Chrome River.
Schedule conference rooms and coordinate meetings.
Coordinate travel and attend NAST department meetings.
Qualifications
High School Diploma or GED required; Associate degree preferred.
3–5 years relevant experience required, preferably in a professional services environment.
Compensation & Benefits
Colorado: $38,000 – $67,000 annually.
Benefits include medical, dental, life insurance, short‑term and long‑term disability, pre‑tax flexible spending account, employee assistance program, paid time off, paid holidays, retirement plan, and more.
EEO Statement EOE/Minority/Female/Disabled/Vet. Principal Applicants Only.
#J-18808-Ljbffr
Office Administration Coordinator
role at
Husch Blackwell
About the Firm Husch Blackwell LLP is a full-service litigation and business law firm with multiple locations across the United States. We believe diverse, equitable, and inclusive teams lead to better outcomes.
Position Overview The
Office Administration Coordinator
provides essential onsite support in administrative and operational areas. This full‑time onsite role is located in the Denver, CO office.
Responsibilities
Help create a positive, welcoming, collegial environment by exhibiting strong adherence to customer service best practices.
Work successfully in a team environment, solving problems, communicating positively, and supporting the success of the local office, the Firm, and various teams.
Demonstrate professional written and verbal communication, proofreading, and organizational skills.
Edit, proofread, maintain and/or revise documents as needed, including Excel, Word, Adobe, and PowerPoint.
Process, save, search and retrieve documents using the document management software.
Operate office equipment including PCs, printers, phones, copiers, facsimiles, and typewriters.
Scan, save, manipulate, and email documents.
Schedule conference rooms and coordinate meetings including Outlook calendaring, EMS, and other technologies; arrange complex, multi‑location meetings which may require videoconferencing and web‑based participation.
Process expenses, expense reimbursements, check requests, and invoices via accounting software.
Understand local office emergency procedures; respond appropriately if an emergency arises and serve on the local office emergency preparedness and safety team.
Provide backup for other Office Administrative Coordinators in the local office, including front desk/conference room coverage.
Front Desk Focus
Greet internal and external visitors and offer hospitality.
Create a welcoming environment by maintaining the lobby and common areas.
Be familiar with guests scheduled to be in the office.
Monitor security of lobby area by remaining in the immediate vicinity when the doors are unlocked.
Distribute and manage technology devices and security badges to internal visitors.
Validate parking, if applicable, to clients and guests.
Maintain various logs including: deliveries received at front desk, visitor log, parking validation log, parking reimbursement log, vendor/visitor access card log.
Answer and direct calls.
Enter work orders into Landlord/Tenant Portals if applicable.
Run daily conference room reports and monitor conference room reservation system.
Follow up on meeting reservations and take proactive measures to ensure meetings are set up properly.
Resolve conference room scheduling conflicts utilizing all available resources.
Serve on AtHoc team as an Alert Publisher and Accountability Officer.
Conference Room Focus
Coordinate catering orders for meetings and communicate orders to the onsite team.
Be aware of dietary restrictions and preferences.
Assist with client and Firm-sponsored special events hosted on‑site.
Attend and provide support for after‑hours Firm-sponsored special events hosted on‑site.
Communicate hospitality set‑ups, catering, and audio‑visual needs to responsible staff.
Office Services Focus
Accurate and timely collection, sorting, logging, scanning, and distribution of incoming mail and packages.
Operate USPS machine, including running correct postage, certified and other special mailings.
Understand rates and service offerings through PS Ship, Pitney Bowes, USPS, FedEx, UPS; make recommendations.
Assist internal customers with online FedEx accounts and other air bills.
Hand delivery of certified, registered, or Express mail packages to the post office.
Administrative Support Team (AST)
Assist with typing and revising documents.
Process expenses, expense reimbursements, check requests, and invoices via Chrome River.
Schedule conference rooms and coordinate meetings.
Coordinate travel and attend NAST department meetings.
Qualifications
High School Diploma or GED required; Associate degree preferred.
3–5 years relevant experience required, preferably in a professional services environment.
Compensation & Benefits
Colorado: $38,000 – $67,000 annually.
Benefits include medical, dental, life insurance, short‑term and long‑term disability, pre‑tax flexible spending account, employee assistance program, paid time off, paid holidays, retirement plan, and more.
EEO Statement EOE/Minority/Female/Disabled/Vet. Principal Applicants Only.
#J-18808-Ljbffr