School Building Secretary

10-Month

Level 2

Qualifications

Minimum education of a high school diploma or its equivalent is required, with additional preparation and/or college work related to secretarial training preferred

Experience as a receptionist or secretary preferred

Computer skills and/or experience required

Typing and/or keyboarding skills required

Working knowledge of standard office machines required

Communication and interpersonal skills that can achieve high levels of customer satisfaction

Possession of the knowledge, skills, and abilities necessary to perform the essential functions of the position

Such alternatives to the above qualifications as the Board of Education may find appropriate or acceptable

Fair Labor Standards Act Status Non-Exempt

Reports To Building Principal/Department Supervisor

Job Goal Provide skillful and productive operation of the office in order to assure a positive impact on the Independence School District’s educational program and students’ success.

Performance Responsibilities For District Office Personnel

Performs various office management tasks

Operates computers, copiers, office machinery and equipment with a high degree of skill

Maintains files/records, confidential and general correspondence, memos, statistical data, reports, and other office forms as assigned

Performs duties to achieve high levels of customer service

Answers telephone in a pleasant and respectful manner and routes calls to appropriate personnel

Deals courteously with visitors, parents, students, and staff

Cooperative, flexible and shows good judgement/discretion in interpersonal interactions

Represents self, school and District property

Responds in a timely manner to informational requests

Performs budgeting, requisitioning, and bookkeeping tasks as necessary, following established District policies and procedures

Demonstrates good safety practices and adheres to all District rules, regulations, and policies

Performs other duties as assigned in order to carry out functions of the office

Performance Responsibilities For School/Building Secretary The following responsibilities may be included for this position:

Prepares monthly school reports, as required

Prepares school report cards for printing and distribution

Collects and records activity fees and payments

Coordinates information for school/building activities

Enters data into computer databases

Assists with the enrollment of students

Maintains and updates student records and files

Collects, complies, and enters student data, payroll, time sheets, and other record-keeping data into computer databases

Maintains student and employee files

Greets students, parents, and guests warmly; functions as an ambassador for ISD

Answers telephones, transfers calls, and takes messages

Performs secretarial duties, such as typing correspondence, opening mail, ordering supplies, etc.

Maintains calendars

Performs other responsibilities as necessary to carry out the functions of the office

Terms Of Employment School/Building Secretaries will be employed for ten, eleven, or twelve month positions. The salary and work year will be established annually by the Board of Education.

Evaluation Performance of this job will be evaluated by the immediate supervisor, using the Independence School District Performance Based Evaluation – Office Personnel.

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