HRB
Personal / Executive Assistant at Dynamic Family Office in West Palm Beach
HRB, West Palm Beach, Florida, United States, 33412
Our client, a highly reputable family office, is looking to hire a Personal / Executive Assistant for their West Palm Beach office. In this role, the candidate will provide end-to-end administrative, personal, and executive support across both personal and business matters. The successful candidate will demonstrate sound judgment, adaptability, and clear communication, with a can‑do, flexible attitude. Candidate will have the ability to remain available, with notice, for key engagements and online during travel, when needed. This is an exciting opportunity to get involved, wear different hats, and join a dynamic team!
RESPONSIBILITIES
Manage all travel, dining, and accommodation arrangements, ensuring seamless logistics and detailed itineraries
Coordinate calendars across multiple individuals, working closely with senior assistants, executives, and household staff
Proactively oversee scheduling, personal appointments, reservations, and confirmations to ensure accuracy and efficiency
Prepare and submit expense reports and track related documentation
Plan, organize, and support personal and social engagements, including family gatherings and private events
Welcome and assist guests in both office and household settings with professionalism and discretion
Maintain ongoing communication with administrative colleagues and household team members
Coordinate the pickup and delivery of personal items such as dry cleaning, parcels, and mail
Research, source, and purchase items as requested, including online and in‑person shopping
Assist with planning and execution of private and social events
Maintain organized electronic filing systems that are intuitive and easy to navigate
Track incoming and outgoing correspondence, ensuring materials are properly filed, archived, or disposed of appropriately
Conduct research on various topics, summarize findings, and maintain related records
REQUIREMENTS
3+ years of relevant experience in a similar role – out of hospitality is a plus!
Strong verbal and written communication skills
Proficiency with Microsoft Office Suite and comfort with modern technology, including apps and smartphones
Exceptional organizational skills and strong attention to detail
Flexible approach with the ability to operate beyond a set job scope
Confident, capable, and solutions‑oriented professional
Ability to manage multiple requests simultaneously, prioritize effectively, and respond with urgency when needed
Proactive self‑starter who takes initiative and follows through
Ability to work flexible hours if needed (i.e. for events or to stay online when principals are traveling, etc.)
Comfortable adapting to last‑minute changes
Able to work independently while collaborating effectively with a broader team
Willingness to travel between residences as required
College degree preferred
SALARY $100-$125K (DOE) + Benefits + Discretionary BonusOpportunity + Perks!
HOURS 8:30am-5:30pm (DOE) + flexibility if needed
This role is on‑site, 5x/ a week, with the ability to travel between the office and residences
There will also be flexibility to WFH during certain times of the year
#J-18808-Ljbffr
RESPONSIBILITIES
Manage all travel, dining, and accommodation arrangements, ensuring seamless logistics and detailed itineraries
Coordinate calendars across multiple individuals, working closely with senior assistants, executives, and household staff
Proactively oversee scheduling, personal appointments, reservations, and confirmations to ensure accuracy and efficiency
Prepare and submit expense reports and track related documentation
Plan, organize, and support personal and social engagements, including family gatherings and private events
Welcome and assist guests in both office and household settings with professionalism and discretion
Maintain ongoing communication with administrative colleagues and household team members
Coordinate the pickup and delivery of personal items such as dry cleaning, parcels, and mail
Research, source, and purchase items as requested, including online and in‑person shopping
Assist with planning and execution of private and social events
Maintain organized electronic filing systems that are intuitive and easy to navigate
Track incoming and outgoing correspondence, ensuring materials are properly filed, archived, or disposed of appropriately
Conduct research on various topics, summarize findings, and maintain related records
REQUIREMENTS
3+ years of relevant experience in a similar role – out of hospitality is a plus!
Strong verbal and written communication skills
Proficiency with Microsoft Office Suite and comfort with modern technology, including apps and smartphones
Exceptional organizational skills and strong attention to detail
Flexible approach with the ability to operate beyond a set job scope
Confident, capable, and solutions‑oriented professional
Ability to manage multiple requests simultaneously, prioritize effectively, and respond with urgency when needed
Proactive self‑starter who takes initiative and follows through
Ability to work flexible hours if needed (i.e. for events or to stay online when principals are traveling, etc.)
Comfortable adapting to last‑minute changes
Able to work independently while collaborating effectively with a broader team
Willingness to travel between residences as required
College degree preferred
SALARY $100-$125K (DOE) + Benefits + Discretionary BonusOpportunity + Perks!
HOURS 8:30am-5:30pm (DOE) + flexibility if needed
This role is on‑site, 5x/ a week, with the ability to travel between the office and residences
There will also be flexibility to WFH during certain times of the year
#J-18808-Ljbffr