Williamson County
Reporting directly to a Court Administrator, the Court Clerk I is responsible for a variety of administrative and customer service duties in support of the Justice of the Peace Court, including preparing and processing forms and orders involving the filing and disposition of civil claims and criminal and traffic cases.
Performs detailed legal procedures associated with the receipt, review, processing and maintenance of court documents and case files
Provides customer service and directs incoming calls, faxes and mail
Performs extensive data entry and maintains database
Utilizes legal reference materials to perform research related to current laws and procedures
Schedules court hearings and processes related documents
Serves as courtroom clerk, when necessary
Attends all meetings and trainings, as required
Performs special duties as assigned
Collections Clerk Assignment
Develops and maintains internal collections and warrant diversion program including outreach letters, emails, and calls
Collects outstanding fines, fees, and missing documentation
Works with admins and judge to offer or modify payment plans, deferrals, and dismissals
Criminal Clerk Assignment
Performs transactions related to citations, warrants, pleas, booking sheets and time-served requests
Receives and processes payment of fees/fines, issues receipts and records dispositions
Manages a cash drawer at high-volume window, balances drawer and prepares deposits
Recalls warrants and disseminates notifications
Civil Clerk Assignment
Prepares varied legal documents including citations, writs, motions, subpoenas, orders, judgements and abstract of judgements
Processes evictions, small claims, debt claims, bond forfeitures, appeals and transfer of venues
ORGANIZATION RELATIONSHIPS
Reports directly to – Court Administrator
Direct Reports – No
PHYSICAL DEMANDS
Position involves prolonged sitting at a workstation, prolonged reading, visual examination of documents, reaching, walking, twisting, bending, repetitive motions and standing
Position involves occasional lifting and carrying of up to fifty (50) pounds and exertion of up to twenty-five (25) pounds of force to move objects
ENVIRONMENTAL FACTORS
Work is primarily indoors in an air-conditioned environment
High-volume court with stressful situations
Interaction with persons accused or convicted of crimes
IRREGULAR HOURS
Work outside of the regular office hours (Monday-Friday) may be required
Regular attendance is required
The above statements are intended to describe the general nature and level of work being performed by individuals assigned to this job. They are not intended to be an exhaustive list of all responsibilities, duties and skills required of personnel so classified in this position. This job description is subject to change as the needs and requirements of the job change.
REQUIRED QUALIFICATIONS
High school diploma or equivalent
One (1) year of clerical experience
One (1) year cash-handling experience
Working knowledge of specific job-related technology
PREFERRED QUALIFICATIONS
Three (3) years of clerical work experience
Three (3) years of cash-handling experience
Work experience in a court or legal setting
Experience with Odyssey Navigator
Bilingual (Spanish)
EMPLOYMENT TESTING Employment is contingent on passing any post-offer pre-employment screening as listed below:
Criminal background check: Yes
Motor Vehicle Record check: Yes
Drug screening: No
Physical exam: No
Psychological exam: No
Additional: N/A
A Williamson County online application (resumes alone are not sufficient) must be received before the position is closed. Positions are open until filled, subject to close at any time after five (5) calendar days. The Human Resources Department is located at 100 Wilco Way, Georgetown, TX 78626. Phone (512) 943-1533 or visit our website at www.wilcotx.gov/469/Human-Resources . Williamson County is an Equal Opportunity Employer and complies with the Americans with Disabilities Act and Uniformed Services Employment and Reemployment Rights Act (USERRA). If you require an accommodation in order to apply for a position, please request assistance from the Human Resources Department.
TOBACCO FREE WORKPLACE POLICY Williamson County is a tobacco free workplace. The use of tobacco products (e.g., cigarettes, cigars, pipes, snuff, chew, etc.) and Electronic Nicotine Delivery Systems (ENDS) (e.g., vapor, e-cigarettes, etc.) is prohibited on all Williamson County premises. Employees who violate this policy are subject to appropriate disciplinary action up to and including termination of employment.
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Performs detailed legal procedures associated with the receipt, review, processing and maintenance of court documents and case files
Provides customer service and directs incoming calls, faxes and mail
Performs extensive data entry and maintains database
Utilizes legal reference materials to perform research related to current laws and procedures
Schedules court hearings and processes related documents
Serves as courtroom clerk, when necessary
Attends all meetings and trainings, as required
Performs special duties as assigned
Collections Clerk Assignment
Develops and maintains internal collections and warrant diversion program including outreach letters, emails, and calls
Collects outstanding fines, fees, and missing documentation
Works with admins and judge to offer or modify payment plans, deferrals, and dismissals
Criminal Clerk Assignment
Performs transactions related to citations, warrants, pleas, booking sheets and time-served requests
Receives and processes payment of fees/fines, issues receipts and records dispositions
Manages a cash drawer at high-volume window, balances drawer and prepares deposits
Recalls warrants and disseminates notifications
Civil Clerk Assignment
Prepares varied legal documents including citations, writs, motions, subpoenas, orders, judgements and abstract of judgements
Processes evictions, small claims, debt claims, bond forfeitures, appeals and transfer of venues
ORGANIZATION RELATIONSHIPS
Reports directly to – Court Administrator
Direct Reports – No
PHYSICAL DEMANDS
Position involves prolonged sitting at a workstation, prolonged reading, visual examination of documents, reaching, walking, twisting, bending, repetitive motions and standing
Position involves occasional lifting and carrying of up to fifty (50) pounds and exertion of up to twenty-five (25) pounds of force to move objects
ENVIRONMENTAL FACTORS
Work is primarily indoors in an air-conditioned environment
High-volume court with stressful situations
Interaction with persons accused or convicted of crimes
IRREGULAR HOURS
Work outside of the regular office hours (Monday-Friday) may be required
Regular attendance is required
The above statements are intended to describe the general nature and level of work being performed by individuals assigned to this job. They are not intended to be an exhaustive list of all responsibilities, duties and skills required of personnel so classified in this position. This job description is subject to change as the needs and requirements of the job change.
REQUIRED QUALIFICATIONS
High school diploma or equivalent
One (1) year of clerical experience
One (1) year cash-handling experience
Working knowledge of specific job-related technology
PREFERRED QUALIFICATIONS
Three (3) years of clerical work experience
Three (3) years of cash-handling experience
Work experience in a court or legal setting
Experience with Odyssey Navigator
Bilingual (Spanish)
EMPLOYMENT TESTING Employment is contingent on passing any post-offer pre-employment screening as listed below:
Criminal background check: Yes
Motor Vehicle Record check: Yes
Drug screening: No
Physical exam: No
Psychological exam: No
Additional: N/A
A Williamson County online application (resumes alone are not sufficient) must be received before the position is closed. Positions are open until filled, subject to close at any time after five (5) calendar days. The Human Resources Department is located at 100 Wilco Way, Georgetown, TX 78626. Phone (512) 943-1533 or visit our website at www.wilcotx.gov/469/Human-Resources . Williamson County is an Equal Opportunity Employer and complies with the Americans with Disabilities Act and Uniformed Services Employment and Reemployment Rights Act (USERRA). If you require an accommodation in order to apply for a position, please request assistance from the Human Resources Department.
TOBACCO FREE WORKPLACE POLICY Williamson County is a tobacco free workplace. The use of tobacco products (e.g., cigarettes, cigars, pipes, snuff, chew, etc.) and Electronic Nicotine Delivery Systems (ENDS) (e.g., vapor, e-cigarettes, etc.) is prohibited on all Williamson County premises. Employees who violate this policy are subject to appropriate disciplinary action up to and including termination of employment.
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