Maine
Core Responsibilities:
You will serve as a Licensing Clerk to provide licensing services for several different types of businesses to protect the public health. These businesses include restaurants, take-outs, school kitchens, jail kitchens, catering, commissary, senior citizen meals, mobile food vendors, hotels, B&B’s, public pools and spas, youth camps, sporting and recreational camps, campgrounds, mass gatherings, tobacco, compressed air, micropigmentation, electrology, body piercing and tattoo artists.
This position conducts all licensing functions to renew and issue over 10,000 annual and new licenses. This is advanced clerical work of a highly independent nature which requires close attention to detail, knowledge of licensing rules, understanding the complexity of the licensing database, programs policies, and the ability to apply knowledge and think critically to make the correct licensing decisions. Responsibilities include processing licensing applications, renewals, and payments including reconciling funds and performing calculations to determine that fees were correctly assessed, recording fees in the database, and issuing licenses and responding to public licensing questions.
Responsibilities also include verbal and written communication with constituents, health inspectors, and administrative program and division staff.
You will also:
Maintain status of all applications through the licensing process.
Prepare and maintain financial records including daily deposits in office and from online renewals.
Refer license applications to the Drinking Water Program for approval of water as needed.
Review completeness of municipality septic approvals.
Generate renewals weekly and send to Central Services for printing and mailing.
Print licenses as issued and deliver to Central Services weekly for mailing.
Provide telephone and walk-in coverage.
Provide coverage for main reception duties.
Issue refunds as needed and follow-up with bounced checks.
Order supplies, equipment, forms, and rule books as needed.
Conduct online/database research for special projects.
Assisting with general office duties
Minimum Qualifications: To qualify for this position, you must have training, education, or experience in office and administrative support work that demonstrates 1) competency in applying a solid knowledge of modern office practices to perform complex, varied office support tasks, and 2) the ability to use independent decision-making on the appropriate processes to follow, information to process, and actions to take in accordance with standard procedures. All positions in this classification assume the qualifications of: Office Assistant I, Office Assistant II, and Office Associate I.
Preferred candidates will also have:
Prior licensing experience in a busy office environment.
Excellent oral and written communication skills.
Attention to detail and data entry accuracy.
Ability to collect, count, reconcile and deposit fees in accordance with set standards.
Computer skills, including knowledge of creating basic graphics and spreadsheets.
Thinking about applying? Research shows that people from historically excluded communities tend to apply to jobs only when they check every box in the posting. If you’re currently reading this and hesitating to apply for that reason, we encourage you to go for it! Let us know how your experience and passion set you apart.
Agency information: The Department of Health and Human Services (DHHS) is dedicated to promoting health, safety, resilience, and opportunity for Maine people. The Department provides health and social services to approximately a third of the State's population, including children, families, older Mainers, and individuals with disabilities, mental illness, and substance use disorders. The Department also promotes public health, operates two state psychiatric hospitals, and provides oversight to health care providers.
The mission for the Maine Center for Disease Control and Prevention (Maine CDC), within which this position is located, is to develop and deliver services to preserve, protect, and promote the health and well-being of the citizens of Maine.
Application Information: For additional information about this position please contact Lisa Silva, Program Manager, at (207) 287-5691.
Please submit all documents or files in PDF or Word format.
To request a paper application, please contact Mandy.Hernandez@Maine.gov
Benefits of working for the State of Maine: No matter where you work across Maine state government, you find employees who embody our state motto—"Dirigo" or "I lead"—as they provide essential services to Mainers every day. We believe in supporting our workforce's health and wellbeing with a valuable total compensation package, including:
Work-Life Fit
– Rest is essential. Take time for yourself using
13 paid holidays, 12 days of sick leave
, and
3+ weeks of vacation leave
annually. Vacation leave accrual increases with years of service, and overtime-exempt employees receive personal leave.
Health Insurance Coverage
– The State of Maine pays
85%-100%
of employee-only premiums ($12,845.82 - $15,112.76 annual value), depending on salary. Use this chart to find the premium costs for you and your family, including the percentage of dependent coverage paid by the State.
Health Insurance Premium Credit
– Participation decreases employee-only premiums by 5%. Visit the Office of Employee Health and Wellness for more information about program requirements.
Dental Insurance
– The State of Maine pays 100% of employee-only dental premiums ($395.72 annual value).
Retirement Plan
– The State contributes the equivalent of 14.11% of the employee's pay towards the Maine Public Employees Retirement System (MainePERS).
Parental leave
is one of the most important benefits for any working parent. All employees who are welcoming a child—including fathers and adoptive parents—receive
six weeks of fully paid parental leave . Additional, unpaid leave may also be available, under the Family and Medical Leave Act.
State employees are eligible for an extensive and highly competitive benefits package, covering many aspects of wellness. Learn about additional wellness benefits for State employees from the Office of Employee Health and Wellness.
Note: Benefits may vary somewhat according to specific collective bargaining agreements and are prorated for anything less than full-time.
There's a job and then there's purposeful, transformative work. Our aim is to create a workplace where you can learn, grow, and continuously refine your skills. Applicants demonstrate job requirements in differing ways, and we appreciate that many skills and backgrounds can make people successful in this role.
As an Equal Opportunity employer, Maine State Government embraces a culture of respect and awareness. We are committed to creating a strong sense of belonging for all team members, and our process ensures an inclusive environment to applicants of all backgrounds including diverse race, color, sex, sexual orientation or gender identity, physical or mental disability, religion, age, ancestry, national origin, familial status or genetics.
If you’re looking for a great next step, and want to feel good about what you do, we’d love to hear from you. Please note reasonable accommodations are provided to qualified individuals with disabilities upon request.
.
If you are unable to complete the online application, please contact the Human Resources representative listed on the job opening you are interested in applying for. They will work with you for an alternative method of submitting.
#J-18808-Ljbffr
This position conducts all licensing functions to renew and issue over 10,000 annual and new licenses. This is advanced clerical work of a highly independent nature which requires close attention to detail, knowledge of licensing rules, understanding the complexity of the licensing database, programs policies, and the ability to apply knowledge and think critically to make the correct licensing decisions. Responsibilities include processing licensing applications, renewals, and payments including reconciling funds and performing calculations to determine that fees were correctly assessed, recording fees in the database, and issuing licenses and responding to public licensing questions.
Responsibilities also include verbal and written communication with constituents, health inspectors, and administrative program and division staff.
You will also:
Maintain status of all applications through the licensing process.
Prepare and maintain financial records including daily deposits in office and from online renewals.
Refer license applications to the Drinking Water Program for approval of water as needed.
Review completeness of municipality septic approvals.
Generate renewals weekly and send to Central Services for printing and mailing.
Print licenses as issued and deliver to Central Services weekly for mailing.
Provide telephone and walk-in coverage.
Provide coverage for main reception duties.
Issue refunds as needed and follow-up with bounced checks.
Order supplies, equipment, forms, and rule books as needed.
Conduct online/database research for special projects.
Assisting with general office duties
Minimum Qualifications: To qualify for this position, you must have training, education, or experience in office and administrative support work that demonstrates 1) competency in applying a solid knowledge of modern office practices to perform complex, varied office support tasks, and 2) the ability to use independent decision-making on the appropriate processes to follow, information to process, and actions to take in accordance with standard procedures. All positions in this classification assume the qualifications of: Office Assistant I, Office Assistant II, and Office Associate I.
Preferred candidates will also have:
Prior licensing experience in a busy office environment.
Excellent oral and written communication skills.
Attention to detail and data entry accuracy.
Ability to collect, count, reconcile and deposit fees in accordance with set standards.
Computer skills, including knowledge of creating basic graphics and spreadsheets.
Thinking about applying? Research shows that people from historically excluded communities tend to apply to jobs only when they check every box in the posting. If you’re currently reading this and hesitating to apply for that reason, we encourage you to go for it! Let us know how your experience and passion set you apart.
Agency information: The Department of Health and Human Services (DHHS) is dedicated to promoting health, safety, resilience, and opportunity for Maine people. The Department provides health and social services to approximately a third of the State's population, including children, families, older Mainers, and individuals with disabilities, mental illness, and substance use disorders. The Department also promotes public health, operates two state psychiatric hospitals, and provides oversight to health care providers.
The mission for the Maine Center for Disease Control and Prevention (Maine CDC), within which this position is located, is to develop and deliver services to preserve, protect, and promote the health and well-being of the citizens of Maine.
Application Information: For additional information about this position please contact Lisa Silva, Program Manager, at (207) 287-5691.
Please submit all documents or files in PDF or Word format.
To request a paper application, please contact Mandy.Hernandez@Maine.gov
Benefits of working for the State of Maine: No matter where you work across Maine state government, you find employees who embody our state motto—"Dirigo" or "I lead"—as they provide essential services to Mainers every day. We believe in supporting our workforce's health and wellbeing with a valuable total compensation package, including:
Work-Life Fit
– Rest is essential. Take time for yourself using
13 paid holidays, 12 days of sick leave
, and
3+ weeks of vacation leave
annually. Vacation leave accrual increases with years of service, and overtime-exempt employees receive personal leave.
Health Insurance Coverage
– The State of Maine pays
85%-100%
of employee-only premiums ($12,845.82 - $15,112.76 annual value), depending on salary. Use this chart to find the premium costs for you and your family, including the percentage of dependent coverage paid by the State.
Health Insurance Premium Credit
– Participation decreases employee-only premiums by 5%. Visit the Office of Employee Health and Wellness for more information about program requirements.
Dental Insurance
– The State of Maine pays 100% of employee-only dental premiums ($395.72 annual value).
Retirement Plan
– The State contributes the equivalent of 14.11% of the employee's pay towards the Maine Public Employees Retirement System (MainePERS).
Parental leave
is one of the most important benefits for any working parent. All employees who are welcoming a child—including fathers and adoptive parents—receive
six weeks of fully paid parental leave . Additional, unpaid leave may also be available, under the Family and Medical Leave Act.
State employees are eligible for an extensive and highly competitive benefits package, covering many aspects of wellness. Learn about additional wellness benefits for State employees from the Office of Employee Health and Wellness.
Note: Benefits may vary somewhat according to specific collective bargaining agreements and are prorated for anything less than full-time.
There's a job and then there's purposeful, transformative work. Our aim is to create a workplace where you can learn, grow, and continuously refine your skills. Applicants demonstrate job requirements in differing ways, and we appreciate that many skills and backgrounds can make people successful in this role.
As an Equal Opportunity employer, Maine State Government embraces a culture of respect and awareness. We are committed to creating a strong sense of belonging for all team members, and our process ensures an inclusive environment to applicants of all backgrounds including diverse race, color, sex, sexual orientation or gender identity, physical or mental disability, religion, age, ancestry, national origin, familial status or genetics.
If you’re looking for a great next step, and want to feel good about what you do, we’d love to hear from you. Please note reasonable accommodations are provided to qualified individuals with disabilities upon request.
.
If you are unable to complete the online application, please contact the Human Resources representative listed on the job opening you are interested in applying for. They will work with you for an alternative method of submitting.
#J-18808-Ljbffr