Vertiv
The Facility Coordinator is responsible for supporting daily building operations, ensuring the workplace is safe, functional, and well-maintained for staff, customers, and visitors. This role serves as a central point of contact for maintenance requests, vendor coordination, facility repairs, and space management. The Facility Coordinator helps track work orders, schedules preventative maintenance, manages supplies, and assists with compliance and safety procedures.
Key Responsibilities Maintenance & Repairs
Receive, prioritize, and assign maintenance work orders
Coordinate with onsite maintenance technicians, contractors, and vendors
Inspect facilities regularly to identify issues or safety risks
Track completion of work requests and follow up to ensure repairs meet standards
Facility Operations
Ensure HVAC, lighting, plumbing, and building systems operate effectively
Monitor building access, security systems, and key/credential issuance
Maintain cleanliness, sanitation, and general organization of workspaces
Assist with room setups, event prep, furniture moves, and space planning
Vendor & Contract Management
Schedule and monitor contractor activities (electrical, plumbing, cleaning, landscaping, etc.)
Verify work completion and maintain cost control
Review and update service plans and preventive maintenance schedules
Inventory & Supplies
Manage facility supplies including parts, tools, PPE, office items, and equipment
Track stock levels and reorder as needed to avoid shortages
Assist with asset tracking and lifecycle replacement
Health, Safety & Compliance
Maintain safety procedures and emergency response plans
Conduct facility walk-throughs and hazard inspections
Ensure compliance with building codes, OSHA, and company safety standards
Support recordkeeping, inspections, permits, and documentation
Administrative Duties
Create facility reports, logs, and maintenance documentation
Assist with budgeting, invoice processing, and purchasing
Communicate facility updates to staff and leadership
Skills & Qualifications
Strong organizational and multitasking ability
Excellent communication and customer service skills
Basic knowledge of building systems (HVAC, electrical, plumbing)
Ability to read work orders, manuals, safety permits
Computer/CMMS software experience preferred
Strong problem-solving and decision-making skills
Ability to work independently in fast-paced environments
Physical ability to lift/move equipment or materials as needed
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Key Responsibilities Maintenance & Repairs
Receive, prioritize, and assign maintenance work orders
Coordinate with onsite maintenance technicians, contractors, and vendors
Inspect facilities regularly to identify issues or safety risks
Track completion of work requests and follow up to ensure repairs meet standards
Facility Operations
Ensure HVAC, lighting, plumbing, and building systems operate effectively
Monitor building access, security systems, and key/credential issuance
Maintain cleanliness, sanitation, and general organization of workspaces
Assist with room setups, event prep, furniture moves, and space planning
Vendor & Contract Management
Schedule and monitor contractor activities (electrical, plumbing, cleaning, landscaping, etc.)
Verify work completion and maintain cost control
Review and update service plans and preventive maintenance schedules
Inventory & Supplies
Manage facility supplies including parts, tools, PPE, office items, and equipment
Track stock levels and reorder as needed to avoid shortages
Assist with asset tracking and lifecycle replacement
Health, Safety & Compliance
Maintain safety procedures and emergency response plans
Conduct facility walk-throughs and hazard inspections
Ensure compliance with building codes, OSHA, and company safety standards
Support recordkeeping, inspections, permits, and documentation
Administrative Duties
Create facility reports, logs, and maintenance documentation
Assist with budgeting, invoice processing, and purchasing
Communicate facility updates to staff and leadership
Skills & Qualifications
Strong organizational and multitasking ability
Excellent communication and customer service skills
Basic knowledge of building systems (HVAC, electrical, plumbing)
Ability to read work orders, manuals, safety permits
Computer/CMMS software experience preferred
Strong problem-solving and decision-making skills
Ability to work independently in fast-paced environments
Physical ability to lift/move equipment or materials as needed
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